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HomeMy WebLinkAbout2022-09-20 Joint Meeting CITY OF GRAPEVINE, TEXAS REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION TUESDAY, SEPTEMBER 20, 2022 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:45 p.m. Dinner – City Council Conference Room 7:15 p.m. Call to Order of City Council Meeting – City Council Chambers 7:15 p.m. Executive Session – City Council Conference Room 7:30 p.m. Joint Regular Meeting – City Council Chambers CALL TO ORDER: 7:15 p.m. – City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. – City Council Chambers 2. Invocation and Pledge of Allegiance: Vice Chairman Monica Hotelling 3. Mayor Tate to present a proclamation to the Captain Molly Corbin Chapter National Society Daughters of the American Revolution declaring the week of September 17-23 “Constitution Week”. JOINT PUBLIC HEARINGS 4. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM22-05 – City Council and Planning and Zoning Commission to conduct a public hearing relative to proposed amendments and changes to the Comprehensive Zoning Ordinance, No. 82-73, same being Appendix D of the Code of Ordinances as follows: Section 26, “HC”, Highway Commercial District relative to minimum buffer yard and rear setback requirements between commercial uses and adjacent Residential Districts, and any other additions, deletions, or changes to various sections, articles, and provisions contained in said Ordinance No. 82-73. 5. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM22-01 – City Council and Planning and Zoning Commission to conduct a public hearing relative to proposed amendments and changes to the Comprehensive Zoning Ordinance, No. 82-73, same being Appendix D of the Code of Ordinances as follows: Section 12, Definitions, Section 25, “CC”, Community Commercial District, Section 26, “HC”, Highway Commercial District, Section 29, “HCO”, Hotel and Corporate Office District, Section 32, “BP”, Business Park District; Section 41, Planned Development Overlay, and Section 56, Off-Street Parking Requirements relative to the Hotel or Motel and Boutique Hotel definitions, use-specific and other development standards, parking requirements, and any other additions, deletions, or changes to various sections, articles, and provisions contained in said Ordinance No. 82-73. 6. Conditional Use Permit CU22-35 (Balkan Garden Bistro) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Glazer Properties requesting a conditional use permit to amend the previously approved site plan of CU14-24 (Ordinance No. 2014-034) to allow for the possession, storage, retail sale, and on- and off-premise consumption of alcoholic beverages (beer, wine, and mixed-beverages) and to remove the retaining wall at the rear of the property in order to provide additional parking in conjunction with a restaurant. The subject property is located at 2140 Hall Johnson Road, Suite 118 and is currently zoned “CC”, Community Commercial District. 7. Conditional Use Permit CU22-41 (Moxie Scooters) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Ridinger Associates, Inc. requesting a conditional use permit to allow a motorcycle dealership with sales and service of new and used motorcycles, scooters, and other equipment and a 17 foot, 6 inch tall pole sign. The subject property is located at 503 West Northwest Highway and is currently zoned “HC”, Highway Commercial District. 8. Historic Landmark District HL22-03 and HL22-04 (211 and 215 East Wall Street) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Ronny Park requesting a Historical City Council September 20, 2022 Page 2 Landmark sub-district. The subject property is currently zoned “HC” Highway Commercial District. Planning and Zoning Commission to recess to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 9. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 10. Mayor Tate to recognize Barbara Reincke, Ms. Super Senior Universe, for her representation of the senior population. 11. Chief Financial Officer Greg to present the 2022 Capital Update. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 12. Consider Resolution No. 2022-012 approving the Atmos Mid-Tex RRM (Rate Review Mechanism) Tariff Settlement. City Manager recommends approval. 13. Consider the renewal of a contract for employee health advocate services with Alight Solutions. Chief Financial Officer recommends approval. 14. Consider an annual policy for Workers' Compensation insurance coverage with TML Risk Pool. Chief Financial Officer recommends approval. 15. Consider the renewal of an annual policy for property and casualty insurance coverage with Travelers Insurance. Chief Financial Officer recommends approval. City Council September 20, 2022 Page 3 16. Consider the renewal of an annual policy for cyber liability insurance coverage with XL Insurance Company. Chief Financial Officer recommends approval. 17. Consider a fireworks permit for an event being held at Gaylord Glass Cactus on Saturday, October 1, 2022. Fire Chief recommends approval. 18. Consider a fireworks permit for a wedding being held at Paradise Cove on Saturday, October 1, 2022. Fire Chief recommends approval. 19. Consider the award of contracts for RFB 518-2022 temporary employment services with Abacus Corporation and Temporaries of Texas. Human Resources Director recommends approval. 20. Consider the renewal of the Koha Integrated Library System annual support and hosting agreement from Bywater Solutions. Library Director recommends approval. 21. Consider the replacement and installation of an engine from Sam Pack’s Five Star Ford for a Public Works vehicle. Public Works Director recommends approval. 22. Consider the award of an informal request for quote for seal coating and new striping for Convention Center rear parking lot from Price Asphalt, Inc. Public Works Director recommends approval. 23. Consider the renewal of annual contracts for water and wastewater chemicals with Brenntag Southwest, Chameleon Industries, DPC Industries and Polydyne. Public Works Director recommends approval. 24. Consider renewal of the sole source agreement for the purchase and installation of water meters and associated equipment from Hydropro Solutions, LLC. Public Works Director recommends approval. 25. Consider an annual contract for roofing products, services and job order contracting from Tremco/Weatherproofing Technologies (WTI). Public Works Director recommends approval. 26. Consider the minutes of the September 6, 2022 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. City Council September 20, 2022 Page 4 PLANNING AND ZONING COMMISSION RECOMMENDATIONS 27. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM22-05 – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2022-061, if applicable, and take any necessary action. 28. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM22-01 – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2022-062, if applicable, and take any necessary action. 29. Conditional Use Permit CU22-35 (Balkan Garden Bistro) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2022-063, if applicable, and take any necessary action. 30. Conditional Use Permit CU22-41 (Moxie Scooters) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2022-064, if applicable, and take any necessary action. 31. Historic Landmark District HL22-03 (211 East Wall Street) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2022-065, if applicable, and take any necessary action. 32. Historic Landmark District HL22-04 (215 East Wall Street) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2022-066, if applicable, and take any necessary action. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on September 16, 2022 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council September 20, 2022 Page 5 CITY OF GRAPEVINE, TEXAS REGULAR PLANNING AND ZONING COMMISSION MEETING TUESDAY, SEPTEMBER 20, 2022 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 5:30 p.m. Dinner/Workshop Briefing Session - Planning and Zoning Commission Conference Room 7:30 p.m. Joint Meeting with City Council - City Council Chambers 7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room WORKSHOP: 5:30 p.m. – Planning and Zoning Commission Conference Room CALL TO ORDER 1. Receive a report and hold a discussion regarding preferred design scenarios along the Dallas Road Corridor within the Transit District Overlay (TDO). BRIEFING SESSION: Immediately Following the Workshop – Planning and Zoning Commission Conference Room 2. Planning and Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight’s agenda. No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. 3. Receive a report and hold a discussion regarding outcomes of the August 18, 2022 Planning and Zoning Commission Workshop where discrepancies between the City of Grapevine’s official Zoning Map and Map 2: Land Use Plan, also known as the Future Land Use Map, for properties located in the central section of the city between Northwest Highway to the north, Texan Trail to the east, and State Highway 114 to the south and west were discussed and considered, and take any necessary action. 4. Receive a report and hold a discussion regarding outcomes of the September 7, 2022 Planning and Zoning Commission Subcommittee Meeting where zoning districts appropriate in each future land use designation, as currently organized in the Comprehensive Master Plan were discussed and considered, and take any necessary action. JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers 5. Invocation and Pledge of Allegiance: Vice Chairman Monica Hotelling 6. Mayor Tate to present a proclamation to the Captain Molly Corbin Chapter National Society Daughters of the American Revolution declaring the week of September 17-23 “Constitution Week”. JOINT PUBLIC HEARINGS 7. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM22-05 – City Council and Planning and Zoning Commission to conduct a public hearing relative to proposed amendments and changes to the Comprehensive Zoning Ordinance, No. 82-73, same being Appendix D of the Code of Ordinances as follows: Section 26, “HC”, Highway Commercial District relative to minimum buffer yard and rear setback requirements between commercial uses and adjacent Residential Districts, and any other additions, deletions, or changes to various sections, articles, and provisions contained in said Ordinance No. 82-73. 8. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM22-01 – City Council and Planning and Zoning Commission to conduct a public hearing relative to proposed amendments and changes to the Comprehensive Zoning Ordinance, No. 82-73, same being Appendix D of the Code of Ordinances as follows: Section 12, Definitions, Section 25, “CC”, Community Commercial District, Section 26, “HC”, Highway Commercial District, Section 29, “HCO”, Hotel and Corporate Office District, Section 32, “BP”, Business Park District; Section 41, Planned Development Overlay, and Section 56, Off-Street Parking Requirements relative to the Hotel or Motel and Boutique Hotel definitions, use-specific and other development standards, parking requirements, and any other additions, deletions, or changes to various sections, articles, and provisions contained in said Ordinance No. 82-73. 9. Conditional Use Permit CU22-35 (Balkan Garden Bistro) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Glazer Properties requesting a conditional use permit to amend the previously approved site plan of CU14-24 (Ordinance No. 2014-034) to allow for the possession, storage, retail sale, and on- and off-premise consumption of alcoholic beverages (beer, wine, and mixed-beverages) and to remove the retaining wall at the rear of the property in order to provide additional parking in conjunction with a restaurant. The subject property is located at 2140 Hall Johnson Road, Suite 118 and is currently zoned “CC”, Community Commercial District. 10. Conditional Use Permit CU22-41 (Moxie Scooters) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Ridinger Associates, Inc. requesting a conditional use permit to allow a motorcycle dealership with sales and service of new and used motorcycles, scooters, and other equipment and a 17 foot, 6 inch tall pole sign. The subject property is located at 503 West Northwest Highway and is currently zoned “HC”, Highway Commercial District. 11. Historic Landmark District HL22-03 and HL22-04 (211 and 215 East Wall Street) – City Council and Planning and Zoning Commission to conduct a public hearing Planning and Zoning Commission September 20, 2022 Page 2 relative to an application submitted by Ronny Park requesting a Historical Landmark sub-district. The subject property is currently zoned “HC” Highway Commercial District. REGULAR SESSION: 7:30 p.m. (Immediately following the Joint Public Hearings) Planning and Zoning Conference Room CITIZEN COMMENTS 12. Any person who is not scheduled on the agenda may address the Commission under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the staff. A member of the public may address the Commission regarding an item on the agenda either before or during the Commission’s consideration of the item, upon being recognized by the Chairman or upon the consent of the Commission. In accordance with the Texas Open Meetings Act, the Commission is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 13. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM22-05 – Consider the amendments and make a recommendation to City Council. 14. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM22-01 – Consider the amendments and make a recommendation to City Council. 15. Conditional Use Permit CU22-35 (Balkan Garden Bistro) – Consider the application and make a recommendation to City Council. 16. Conditional Use Permit CU22-41 (Moxie Scooters) – Consider the application and make a recommendation to City Council. 17. Historic Landmark District HL22-03 (211 East Wall Street) – Consider the application and make a recommendation to City Council. 18. Historic Landmark District HL22-04 (215 East Wall Street) – Consider the application and make a recommendation to City Council. 19. Consider the minutes of the August 16, 2022 Planning and Zoning Commission Meeting. 20. Consider the minutes of the August 18, 2022 Planning and Zoning Commission Meeting workshop. 21. Consider the minutes of the September 7, 2022 Planning and Zoning Commission subcommittee meeting. Planning and Zoning Commission September 20, 2022 Page 3 NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on September 16, 2022 by 5:00 p.m. _______________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. Planning and Zoning Commission September 20, 2022 Page 4 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 20th day of September, 2022 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the Planning and Zoning Commission: Larry Oliver Chairman Monica Hotelling Vice Chairman Beth Tiggelaar Member Dennis Luers Member Traci Hutton Member David Hallberg Member Jason Parker Member Mark Assaad Alternate Member Jeremiah Radandt Alternate Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Item 1. Executive Session Mayor Pro Tem Darlene Freed announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City Council September 20, 2022 Page 2 City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:19 p.m. The closed session ended at 7:23 p.m. Mayor Tate joined the meeting at 7:19 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated no action was required. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:32 p.m. Item 2. Invocation and Pledge of Allegiance Vice-Chairman Monica Hotelling gave the invocation and lead the Pledge of Allegiance. Item 3. Mayor Tate to present a proclamation to the Captain Molly Corbin Chapter National Society Daughters of the American Revolution declaring the week of September 17-23 “Constitution Week”. Mayor Tate presented the proclamation recognizing Constitution Week to Chapter Regent Beth O’Such and the Captain Corbin Chapter National Society Daughters of the American Revolution. JOINT PUBLIC HEARINGS Item 4. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM22-05 Mayor Tate declared the public hearing open. Director of Planning Services Erica Marohnic described the proposed amendments and changes to the Comprehensive Zoning Ordinance, No. 82-73, Section 26, “HC”, Highway Commercial District relative to minimum buffer yard and rear setback requirements between commercial uses and adjacent residential districts. Director Marohnic answered questions from Council. Lamoine Wright, 213 East College Street, Grapevine spoke in favor of this amendment. Motion was made to close the public hearing. Motion: Luers City Council September 20, 2022 Page 3 Second: Parker Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hutton, Parker, and Hallberg Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 5. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM22-01 Mayor Tate declared the public hearing open. Director of Planning Services Marohnic described the proposed amendments and changes to the Comprehensive Zoning Ordinance, No. 82-73, relative to Hotel or Motel and Boutique Hotels specifically Section 12, Definitions, Section 25 “CC”, Community Commercial District, Section 26, “HC”, Highway Commercial District, Section 29, “HCO”, Hotel and Corporate Office District, Section 32, “BP”, Business Park District; Section 41, Planned Development Overlay, and Section 56, Off-Street Parking Requirements. Director Marohnic answered questions from Council. Devon Roy, 2507 Anderson Gibson Road, Grapevine spoke in favor of this amendment. Samir Patel, 1125 Executive Circle, Irving spoke in favor of this amendment. Motion was made to close the public hearing. Motion: Tiggelaar Second: Hotelling Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hutton, Parker, and Hallberg Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 6. Conditional Use Permit CU22-35 (Balkan Garden Bistro) Mayor Tate announced the applicant had submitted a letter requesting to withdraw this request. City Council September 20, 2022 Page 4 Motion was made to accept the applicant’s request to withdraw Conditional Use Permit CU22-35 (Balkan Garden Bistro). Motion: Parker Second: Luers Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hutton, Parker, and Hallberg Nays: None Approved: 7-0 Motion was made to accept the applicant’s request to withdraw Conditional Use Permit CU22-35 (Balkan Garden Bistro). Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 7. Conditional Use Permit CU22-41 (Moxie Scooters) Mayor Tate declared the public hearing open. Director of Planning Services Marohnic reported the applicant was requesting a conditional use permit to allow a motorcycle dealership with sales and service of new and used motorcycles, scooters, and other equipment and a 17 foot, 6-inch-tall pole sign. The subject property is located at 503 West Northwest Highway and is currently zoned “HC”, Highway Commercial District. This is the first reading of this conditional use permit. The second reading will be held on October 18 after the request is reviewed by the Board of Zoning Commission at their October meeting. The applicant John Raimondi presented this item and answered questions from the Commission and Council. Applicant representative Lamoine Wright answered questions from the Commission. No one spoke during the public hearing. There was one letter of support provided to the Commission and Council. Motion was made to close the public hearing. Motion: Parker Second: Luers Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hutton, Parker, and Hallberg Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal City Council September 20, 2022 Page 5 Nays: None Approved: 7-0 Item 8. Historic Landmark District HL22-03 and HL22-04 (211 and 215 East Wall Street) Mayor Tate opened the public hearing. Director of Planning Services Marohnic announced the applicant had requested to table this public hearing to the October 18, 2022 Joint Meeting. Motion was made to table the public hearing to the October 18, 2022 meeting. Motion: Parker Second: Hotelling Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hutton, Parker, and Hallberg Nays: None Approved: 7-0 Motion was made to table the public hearing to the October 18, 2022 meeting. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 The Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council remained in session in the Council Chambers to consider published business. Item 9. Citizen Comments There was no one wishing to speak during citizen comments. PRESENTATIONS Item 10. Mayor Tate to recognize Barbara Reincke, Ms. Super Senior Universe, for her representation of the senior population. Mayor Tate recognized Barbara Reincke and thanked her for her work on behalf of the City of Grapevine. Mrs. Reincke said it was an honor and a privilege to represent the City of Grapevine. City Council September 20, 2022 Page 6 Item 11. Chief Financial Officer to present the 2022 Capital Update. Chief Financial Officer Greg Jordan presented the proposed FY2023 Capital Plan including the purchase of vehicles, street projects and parks projects. The total for the FY2023 Capital Plan will be approximately $14,145,042. Chief Financial Officer Jordan, Fire Chief Darrell Brown, and Police Chief Mike Hamlin answered questions from Council. No action was taken. Mayor Tate announced Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 27. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM22-05 Chairman Oliver reported the Commission approved the amendments to the Comprehensive Zoning Ordinance No. 82-73 with a vote of 7-0. Motion was made to approve Zoning Ordinance amendment AM22-05 and Ordinance No. 2022-061. Motion: Coy Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2022-061 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX “D” OF THE CITY CODE OF GRAPEVINE, TEXAS, AM22-05 AMENDING SECTION 26, HIGHWAY COMMERCIAL DISTRICT, RELATIVE TO MINIMUM BUFFER YARD AND REAR SETBACK REQUIREMENTS BETWEEN COMMERCIAL USES AND ADJACENT RESIDENTIAL DISTRICTS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE City Council September 20, 2022 Page 7 Item 28. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM22-01 Chairman Oliver reported the Commission approved the amendments to the Comprehensive Zoning Ordinance No. 82-73 with a vote of 7-0 removing “(e) A business or professional center”. Motion was made to approve Zoning Ordinance amendment AM22-01 and Ordinance No. 2022-062 removing “(e) A business or professional center”. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2022-062 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX “D” OF THE CITY CODE OF GRAPEVINE, TEXAS, AMENDING SECTION 12, DEFINITIONS, SECTION 25, “CC”, COMMUNITY COMMERCIAL DISTRICT, SECTION 26, “HC”, HIGHWAY COMMERCIAL DISTRICT, SECTION 29, “HCO”, HOTEL AND CORPORATE OFFICE DISTRICT, SECTION 32, “BP”, BUSINESS PARK DISTRICT; SECTION 41, PLANNED DEVELOPMENT OVERLAY, AND SECTION 56, OFF-STREET PARKING REQUIREMENTS RELATIVE TO THE HOTEL OR MOTEL AND BOUTIQUE HOTEL DEFINITIONS, USE-SPECIFIC AND OTHER DEVELOPMENT STANDARDS, PARKING REQUIREMENTS (AM22-01); REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE Item 29. Conditional Use Permit CU22-35 (Balkan Garden Bistro) This item was withdrawn. No action was taken. Item 30. Conditional Use Permit CU22-41 (Moxie Scooters) Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0 to include the condition/restriction, “New and used scooter sales and service only.” City Council September 20, 2022 Page 8 Motion was made to approve the first reading of Conditional Use Permit CU22-41 (Moxie Scooters) and Ordinance No. 2022-064 to include the condition/restriction, “New and used scooter sales and service only.” Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 31. Historic Landmark District HL22-03 (211 East Wall Street) The public hearing for this item was tabled to the October 18, 2022 Joint Meeting. No action was taken. Item 32. Historic Landmark District HL22-04 (215 East Wall Street) The public hearing for this item was tabled to the October 18, 2022 Joint Meeting. No action was taken. Council considered the rest of the agenda in the published order. CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were not any requests to remove items for the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 12. Consider Resolution No. 2022-012 approving the Atmos Mid-Tex RRM (Rate Review Mechanism) Tariff Settlement. City Manager Rumbelow recommended approval of the Atmos Mid-Tex, Rate Review Mechanism Tariff Settlement as recommend by the Executive Committee of the Atmos Cities Steering Committee. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 City Council September 20, 2022 Page 9 RESOLUTION NO. 2022-012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE ATMOS CITIES STEERING COMMITTEE (“ACSC”) AND ATMOS ENERGY CORP., MID-TEX DIVISION REGARDING THE COMPANY’S 2022 RATE REVIEW MECHANISM FILING; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED SETTLEMENT; FINDING THE RATES TO BE SET BY THE ATTACHED SETTLEMENT TARIFFS TO BE JUST AND REASONABLE AND IN THE PUBLIC INTEREST; APPROVING AN ATTACHMENT ESTABLISHING A BENCHMARK FOR PENSIONS AND RETIREE MEDICAL BENEFITS; REQUIRING THE COMPANY TO REIMBURSE ACSC’S REASONABLE RATEMAKING EXPENSES; DETERMINING THAT THIS RESOLUTION WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS RESOLUTION TO THE COMPANY AND THE ACSC’S LEGAL COUNSEL Item 13. Consider the renewal of a contract for employee health advocate services with Alight Solutions. Chief Financial Officer Jordan recommended approval of the renewal of the contract for employee health advocate services for an estimated annual amount of $35,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider an annual policy for Workers' Compensation insurance coverage with TML Risk Pool. Chief Financial Officer Jordan recommended approval of the purchase of Workers’ Compensation insurance coverage for an estimated annual amount of $486,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal City Council September 20, 2022 Page 10 Nays: None Approved: 7-0 Item 15. Consider the renewal of an annual policy for property and casualty insurance coverage with Travelers Insurance. Chief Financial Officer Jordan recommended approval of the renewal of an annual policy for property and casualty insurance coverage for an estimated amount of $1,600,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider the renewal of an annual policy for cyber liability insurance coverage with XL Insurance Company. Chief Financial Officer Jordan recommended approval of the renewal of an annual policy for cyber liability insurance coverage in an estimated amount of $178,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 17. Consider a fireworks permit for an event being held at Gaylord Glass Cactus on Saturday, October 1, 2022. Fire Chief Darrell Brown recommended approval of a permit for a four-minute fireworks show for a corporate event to be held at the Gaylord Class Cactus on October 1. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 18. Consider a fireworks permit for a wedding being held at Paradise Cove on Saturday, October 1, 2022. Fire Chief Brown recommended approval of a permit for a three-minute fireworks show for a wedding event to be held at Paradise Cove on October 1. City Council September 20, 2022 Page 11 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 19. Consider the award of contracts for RFB 518-2022 temporary employment services with Abacus Corporation and Temporaries of Texas. Human Resources Director Rachel Huitt recommended approval of the award of the contracts for temporary employment services to be paid by each department on as needed basis. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 20. Consider the renewal of the Koha Integrated Library System annual support and hosting agreement from Bywater Solutions. Library Director Leigh Kapsos recommended approval of the renewal of the hosting services of the library’s operating system for an amount not to exceed $18,360. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 21. Consider the replacement and installation of an engine from Sam Pack’s Five Star Ford for a Public Works vehicle. Public Works Director Bryan Beck recommended approval of the replacement and installation of an engine for a Ford F450 in an amount not to exceed $18,533. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 City Council September 20, 2022 Page 12 Item 22. Consider the award of an informal request for quote for seal coating and new striping for Convention Center rear parking lot from Price Asphalt, Inc. Public Works Director Beck recommended approval of an informal request for quote for parking lot improvements in an amount not to exceed $29,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 23. Consider the renewal of annual contracts for water and wastewater chemicals with Brenntag Southwest, Chameleon Industries, DPC Industries and Polydyne. Public Works Director Beck recommended approval of the renewal of the contracts for the purchase of water and wastewater chemicals in an annual estimated amount of $195,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 24. Consider renewal of the sole source agreement for the purchase and installation of water meters and associated equipment from Hydropro Solutions, LLC. Public Works Director Beck recommended approval of the annual contract for the purchase and installation of water meters and associated equipment for a total amount of $650,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 25. Consider an annual contract for roofing products, services and job order contracting from Tremco/Weatherproofing Technologies (WTI). Public Works Director Beck recommended approval of the annual contract for contractor building services and products for an annual estimated amount of $125,000. City Council September 20, 2022 Page 13 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 26. Consider the minutes of the September 6, 2022 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:37 p.m. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 4th day of October, 2022. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary