HomeMy WebLinkAboutItem 22 - Sports Field Lighting Repair ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: SEPTEMBER 15, 2015
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
SPORTS FIELD LIGHTING REPAIR SERVICES
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of sports field lighting
repair services from Musco Sports Lighting, LLC through an Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard).
FUNDING SOURCE:
Funding for this purchase is currently available in account 100-48860-120-9 (Machinery
and Equipment) in the amount not to exceed $67,990.00.
This purchase will be made in accordance with an existing Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Musco Sports
Lighting, LLC. The Parks & Recreation Department staff and Purchasing reviewed the
contract for specification compliance and pricing and determined that the contract would
provide the best product and pricing for meeting the needs of the City.
This purchase is to replace parts for the sports field lighting at Oak Grove soccer and
Oak Grove softball fields due to flood damage. The lights were under warranty at the
time of the flood; however, damage caused by "acts of God" is excluded from warranty
coverage. This purchase is to ensure that the remainder of the City's 25 year warranty
stays intact.
Staff recommends approval
TS/BS
9/9/2015 (11:12:15 AM)
RESOLUTION NO. V00 -S F16LD
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
SPORTS FIELD LIGHTING REPAIR SERVICES THROUGH
AN ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas, has established an Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) and wishes to
utilize established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) has an
established contract #423-13, Parks and Recreation Equipment and Field Lighting
Products and Installation with Musco Sports Lighting, LLC; and
WHEREAS, the City of Grapevine, Texas has a need to repair lighting at Oak Grove
soccer and softball fields due to flood damage; and
WHEREAS, all legal prerequisites for the adoption of this resolution have been met,
including but not limited to the Local Government Code and the Open Meetings Act; and
WHEREAS, the City Council hereby declares that the approval of this resolution is in
the best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of sports field lighting repair services from Musco Sports Lighting, LLC through an
Interlocal Participation Agreement with The Local Government Purchasing Cooperative
(Buyboard) for an amount not to exceed $67,990.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said sports field lighting repair services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 15th day of September, 2015.
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RES. NO. 2