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Home My WebLink AboutItem 23 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of October, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Sharon Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Ben Stool Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 5:32 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (Northwest Highway and State Highway 114) pursuant to Section 551.072, Texas Government Code. B. Real property relative to property acquisition for drainage for property located at Silver Lake pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. 10/06/15 The City Council recessed to the City Council Conference Room and began the closed session at 5:34 p.m. The closed session ended at 5:54 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551,087, Texas Government Code. Under Section 551.072, Texas Government Code, City Manager Rumbelow requested Council authorize the City Manager to sign an economic development incentive agreement under Section 380 of the Texas Local Government Code and a purchase and sale agreement on property at State Highway 114 and Northwest Highway, upon review of the City Attorney, to John T. Evans Company. Motion was made to approve the economic development incentive agreement and the purchase and sale agreement. Motion: Freed Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Under Section 551,072, Texas Government Code, City Manager Rumbelow requested Council approve a resolution determining the necessity of acquiring real property rights and authorizing the use of eminent domain to be used in connection for drainage improvements, declaring a public purpose, and providing an effective date. Motion was made to approve the resolution as presented. Motion: Lease Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-060 • 0 wi V I V I RLW 0 M V =TATj 0 0 rK A 0 map Ion Zmen Is] I newl—q— IT Ammy"WE NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. 4 Call to Order 10/06/15 Mayor Tate called the meeting to order at 6:03 p.m. in the City Council Chambers. Invocation Council Member Darlene Freed delivered the Invocation. Pledge of Allegiance Boy Scout Troop 928 posted the colors and led the Pledge of Allegiance. Item 2. Citizen Comments LTC Brian Michel, 825 Beverly Drive, Grapevine gave an update on the Veteran's Day Parade that will take place on November 7, 2015 along Main Street. Item 3. Parks and Recreation Director to present update on The REC of Grapevine Parks and Recreation Director Kevin Mitchell presented this item to Council. The REC of Grapevine currently has 14,800 members, which equals to $988,000 in membership revenue and $520,000 in program revenue. Director Mitchell described the programing, the construction status and upcoming events. Consent Agenda Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No items were requested to be removed. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 4. Consider renewal of the contract for the Grapevine Public Library ILS computer support and software from SIRSI Corporation. City Manager Rumbelow recommended approval of the renewal of the SirsiDynix Symphony Library Automation Service in an amount not to exceed $57,775.55. Motion was made to approve the consent agenda as presented. Motion: Freed Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 3 10/06/15 Item 5. Consider renewal of an annual contract for Microsoft Windows virtual desktop access_ licenses with SHI Government Solutions Inc through the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program City Manager Rumbelow recommended approval of the lease of 470 licenses for virtual desktops used for office desktop and mobile computing throughout the City. This purchase from Microsoft is for Microsoft Windows Seven Professional Operating System in an amount not to exceed $31,020. Motion was made to approve the consent agenda as presented. Motion: Freed Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 6_._ Consider the award of RFB 431-2015 to Hufcor for panel partition replacement for the Convention Center. Convention and Visitors Bureau Executive Director P.W. McCallum recommended approval of the purchase of a panel partition for a total amount not to exceed $96,594.00. The existing air wall was installed in 1989. Due to its age and state of disrepair, staff is requesting to replace the existing electrical operated wall with a new manual operated one. Motion was made to approve the consent agenda as presented. Motion: Freed Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 7. Consider renewal of an Interlocal Agreement with the Cities of Colle ville Southlake and Keller for the Metroport Teen Court program Chief Financial Officer Greg Jordan recommended approval of the agreement for Teen Court which is a volunteer program that provides juvenile misdemeanor offenders an alternative to the criminal justice system. The City of Grapevine's portion is $36,750. Motion was made to approve the consent agenda as presented. Motion: Freed Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 8. Consider renewal of annual contract with TimeClock Plus for annual user access licenses and the one-time purchase of time clocks E 10/06/15 Chief Financial Officer Jordan recommended approval of the annual contract for user access licenses for an amount of $14,800 and the purchase of additional time clocks for $17,900. This timekeeping system eliminates the need for manual time input, assists in employee scheduling, provides additional detailed reporting for project management, eliminates paper documentation, provides an audit trail and automates employee time off requests. Motion was made to approve the consent agenda as presented. Motion: Freed Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 9. Consider a resolution authorizinq the sole source purchase of downtown rooftop Lighting from Inception Lighting. Parks and Recreation Director Mitchell recommended approval of the purchase of downtown rooftop lighting for an amount not to exceed $108,967.25. This purchase replaces the current C-9 rooftop lights on the downtown skyline from 100 South Main Street to the Depot District. The new lights will allow the downtown to shine with a different light theme that can be changed according to the season. Motion was made to approve the consent agenda as presented. Motion: Freed Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-061 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO APPROVE THE SOLE SOURCE PURCHASE OF DOWNTOWN ROOFTOP LIGHTING AND PROVIDING AN EFFECTIVE DATE Item 10. Consider the award of RFB 432-2015 as a multiple award annual contract to Unique Landscaping Design and Construction Southwest Wholesale Nursery and Fannin Tree Farm for trees and large bushes. Parks and Recreation Director Mitchell recommended approval of the award of contracts for an estimated annual amount of $355,000 for the purchase of trees and large bushes. Motion was made to approve the consent agenda as presented. Motion: Freed 10/06/15 Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 11. Consider renewal of annual contracts for heavy equipment rental services with Fox Rental and Kirby Smith Machine[y, Inc. Public Works Director Stan Laster recommended approval of contracts for heavy equipment rental services to be used by multiple departments in an annual estimated amount of $100,000. The purpose of this contract is to establish fixed annual pricing for heavy equipment rental services used primarily by the Public Works Department and is available to various departments on an as -needed basis and includes daily, weekly, and monthly rentals. Motion was made to approve the consent agenda as presented. Motion: Freed Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 12. Consider an Election Services Contract with Tarrant County for the November 3, 2015 Special Election. City Secretary Tara Brooks recommended approval of the joint election contract with Tarrant County for election services and equipment for the November 3, 2015 Special City Council Election in an estimated amount of $15,600. The contract also allows for services of a possible runoff election on December 8, 2015 in an estimated amount of $19,000. Motion was made to approve the consent agenda as presented. Motion: Freed Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 13. Consider the minutes of the September 8. 2015 Special City Council meeting and the September 15, 2015 Regular City Council meeting. City Secretary Brooks recommended approval of the minutes as presented. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Ayes: Nays: Approved O'Dell Tate, Spencer, None 6-0 Freed, Lease, Coy and O'Dell R 10/06/15 Motion was made to adjourn the meeting at 6:23 p.m. Motion: Spencer Second: Coy Ayes: Tate, Wilbanks, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th day of October, 2015. ATTEST: Tara Brooks City Secretary William D. Tate Mayor 7