HomeMy WebLinkAboutItem 11 - Telephone SystemMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER 1
MEETING DATE: OCTOBER 20, 2015
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF A
TELEPHONE SYSTEM
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of a telephone system
from Radcom Technologies, Inc. to replace the phone system at City Hall through a
contract established by the Federal General Services Administration Cooperative
Purchasing Program.
FUNDING SOURCE:
Funding for this purchase is currently available in account 100-48860-120-1 (Capital
Equipment) in the amount not to exceed $63,755.72.
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This purchase will be made in accordance with a contract established with Radcom
Technologies, Inc. by the Federal General Services Administration Cooperative
Purchasing Program. Purchases through this program are authorized under Texas Local
Government Code, Chapter 271.103.
This purchase request is for a replacement phone system for City Hall. This IPedge phone
system is newer technology called Voice Over IP and will allow us to expand the system
in the future to include multiple buildings on this one phone system.
Bids were taken by GSA and a contract was awarded to Radcom Technologies, Inc. The
Purchasing and IT staff reviewed the contract for specification compliance and determined
that the contract would provide the best product, service and pricing for meeting the needs
of the City.
Staff recommends approval.
10/15/2015 9:28:21 AM
RESOLUTION NO. —�-
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
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GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
TELEPHONE SYSTEM THROUGH THE FEDERAL
GENERAL SERVICES ADMINISTRATION COOPERATIVE
PURCHASING PROGRAM AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter
271.103 to make purchases under certain federal supply schedules therefore satisfying
any state law requiring local governments to seek competitive bids for the purchase of
the item; and
WHEREAS, the Federal General Services Administration Cooperative Purchasing
Program (GSA) is a qualified purchasing program; and
WHEREAS, the GSA has an established contract No. GS -35F -0252T with Radcom
Technologies, Inc. for Schedule 70 IT Products and Services; and
WHEREAS, City Hall has a need for a new telephone system; and
WHEREAS, all legal prerequisites for the adoption of this resolution have been
met, including but not limited to the Local Government Code and the Open Meetings Act;
and
WHEREAS, the City Council hereby declares that the approval of this resolution is
in the best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct
and are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of an IPedge phone system from Radcom Technologies, Inc. for an amount
not to exceed $63,755.72.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said telephone system.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 20th day of October, 2015.
ATTEST:
RES. NO. 2