HomeMy WebLinkAboutItem 10 - Advertising ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER 1
MEETING DATE: NOVEMBER 3, 2015
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
ADVERTISING SERVICES FOR THE ACTIVITIES GUIDE
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of advertising services
from Community Impact Newspaper.
FUNDING SOURCE:
Funding for this purchase is currently available in account 100-44565-312-8 (Advertising,
Publications, Subscriptions) for a total amount not to exceed $21,501.92.
This sole source purchase will be made in accordance with Local Government Code
Chapter 252, Subchapter B, Section 252.022(a)(16) per the requirements and criteria
needed by the Parks and Recreation Department.
The Parks and Recreation Department initially partnered with Community Impact News
to distribute PlayGrapevine on a trial basis in the spring. After a successful initial
partnership, the continuation of this process for another issue was approved by Council
in June. This resolution continues that agreement for the winter issue. The activities
guide is printed and mailed out as an insert in the newspaper by Community Impact with
a promotional sticker on the front page of the paper informing recipients of the insert.
This process streamlines the production process and results in an efficient delivery
system with a higher quality product at the same cost. Staff recommends approval.
TK/BS
10/28/2015 (3:37:14 PM)
RESOLUTION NO. ADL)Ek7T S/t�
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
ADVERTISING SERVICES AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code Chapter 252,
Subchapter B, Section 252.022 (a) (16) to consider advertising services as an exception
to the bidding requirements of the State of Texas; and
WHEREAS, Community Impact Newspaper is a provider in our marketplace for
this departmental specified advertising services need; and
WHEREAS, the City of Grapevine Parks and Recreation staff has the need to
produce and distribute the winter activities guide; and
WHEREAS, all legal prerequisites for the adoption of this resolution have been
met, including but not limited to the Local Government Code and the Open Meetings Act;
and
WHEREAS, the City Council hereby declares that the approval of this resolution is
in the best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct
and are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of advertising services from Community Impact Newspaper for the total
amount of $21,501.92.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said advertising services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 3rd day of November, 2015.
ATTEST: