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HomeMy WebLinkAbout2013-08-20 Joint MeetingAGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, AUGUST 20, 2013 AT 6:45 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET wffms�� Discuss logos for the repainting of Dove Elevated Storage Tank. 2. Discuss possible access drive from the Park Boulevard Tom Thumb Center to West Wall Street. a If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 16th day of August, 2013 at 5:00 p.m. Tara Brooks Assistant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 20th day of August, 2013 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:52 p.m. ITEM 1. DISCUSS LOGO ON DOVE ELEVATED STORAGE TANK Public Works Director Stan Laster presented for discussion possible logo options for the Dove Elevated Storage Tank. Following discussion, it was the consensus of Council to paint the Mustang logo on the east and west sides, and the City logo on the north and south sides. There was no formal action taken by the City Council. ITEM 2. DISCUSS WEST WALL STREET ACCESS FROM TOM THUMB SHOPPING CENTER Public Works Director Laster presented the concept of creating an entrance/exit for consumers to access West Wall Street from the rear of the Tom Thumb shopping center. He stated the area had been identified as a concern since the DFW Connector Project eliminated access from the shopping center to West Wall Street via South Park Boulevard. Due to grade elevations, it was recommended the drive access be located across from Baylor's Medical Building driveway. It was the consensus of the City Council for Staff to pursue the concept of creating an access from the shopping center onto West Wall Street. 08/20/13 There was no formal action taken by the City Council. ADJOURNMENT Council Member Coy, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:06 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of September, 2013. ATTEST: Jo Vi. Brown City Secretary 2 FAr-M.Li Win A' • - 2-4 William D. Tate Mayor I a AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, AUGUST 20, 2013 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET • •`� EXECUTIVE SESSION City Council to conduct a closed session relative to: A. Deliberate the sell, exchange, or value of real property (Public Works) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 16th day of August, 2013 at 5:00 p.m. Tara Brooks Assistant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 20th day of August, 2013 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:07 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Deliberate the sale, exchange, or value of real property (Public Works) pursuant to Section 551.072, Texas Government Code. (B) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to real property or conference with City Manager and Staff under Sections 551.072 or 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 09��� 08/20/13 Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 7:57 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of September, 2013. FA11=111111 J44. Brown City Secretary F, William D. Tate Mayor I a AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL PLANNING & ZONING COMMISSION MEETING TUESDAY, AUGUST 20, 2013 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET XMINEMM INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Monica Hotelling W0090 • Mayor Tate to honor the Marquis at Silver Oaks for their participation in the Denton Creek Erosion Project. JOINT PUBLIC HEARINGS 2. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU13-13 submitted by RED Architecture and Planning (Chipotle Mexican Grill Restaurant) requesting a conditional use permit to amend the site plan approved by Ordinance No. 2003-82 for a planned commercial center in excess of 1,000,000 square feet of gross leasable space to allow the development of a restaurant with drive through service, specifically to allow the possession, storage, retail sale and on-premise consumption of alcoholic beverages (beer, wine and mixed beverages), outside dining, and revise the floor plan and building elevations in conjunction with a restaurant. The subject property is located at 2225 East Grapevine Mills Circle and is zoned "CC" Community Commercial District. 3. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU13-19 submitted by Terry Long (Chili's Too) requesting a conditional use permit to amend the site plan approved by Ordinance 1997-90 for a planned commercial center in excess of 1,000,000 square feet of gross leasable space to allow the possession, storage, retail sale and on-premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a restaurant, specifically to revise the floor plan. The subject property is located at 3000 Grapevine Mills Parkway #531 and is zoned "CC" Community Commercial District. 4. City Council and Planning & Zoning Commission to conduct a public hearing relative to AM1 3-04 proposed amendments to the Grapevine Code of Ordinances Section 12, definitions relative to non-residential flag lots and Section 60, Sign Standards relative to portable sandwich boards and other additions, deletions, or changes to various sections, articles and provisions. Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Joint City Council and Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 16th day of August, 2013 at 5:00 p.m. Tara Brooks Assistant City Secretary AGENDA -A CITY OF GRAPEVINE, TEXAS j REGULAR CITY COUNCIL MEETING TUESDAY, AUGUST 20, 2013 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS NEW BUSINESS 5. City Council to consider adopting a resolution amending the current scope of the approved DFW Connector Master Utility Adjustment Agreement with Northgate Constructors for the necessary relocation and adjustment of City water and wastewater facilities to include the FM 2499 Construction Project relocations including contingency, authorizing the City Manager to execute subsequent work specifically Utility Adjustment Amendments, and take any necessary action. 6. City Council to consider approving the City of Southlake's award of the construction contract for Phase 2 of the Kimball Road widening project to Pavecon, LTD., approving Grapevine's revised cost share of this construction contract, approving the City funding its share of a bonus for completion of the construction in less than 300 calendar days, approving the City's share of the Engineering fees, appropriating an additional 5% contingency for change orders that may arise during construction, and take any necessary action. Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider approval of a resolution authorizing an Interlocal Cooperative Purchasing Agreement with the City of Duncanville to allow the purchase of various goods and services commonly utilized by both entities. Administrative Services Director recommends approval. 8. Consider approval of a resolution authorizing the sole source purchase of Holmatro rescue equipment from Metro Fire Apparatus Specialties Inc. for the Fire Department. Fire Chief recommends approval. 9. Consider approval of Adopt -An -Area Agreements with John and Arni Haras for Snakey Lane; Bermuda Gold & Silver for Northwest Highway, from Main Street to Texan Trail; and Historic Downtown Grapevine Association for Torian Gardens at Liberty Park. Parks & Recreation Director recommends approval. 10. Consider an appointment of a Student Ex- Officio member to the Parks & Recreation Advisory Board. Parks & Recreation Director recommends approval. 11. Consider an appointment to the Animal Shelter Advisory Committee. Police Chief recommends approval. 12. Consider donation of an African Grey Parrot to Dawson Middle School in Southlake. Police Chief recommends approval. 13. Consider approval of a resolution for an annual contract for law enforcement uniforms from Red the Uniform Tailor through an Interlocal Cooperative Agreement with the City of Frisco. Police Chief recommends approval. 14. Consider an ordinance amending the Grapevine Code of Ordinances Chapter 23, Traffic, Section 23 -63, No Parking Zones, prohibiting parking on both sides of North Scribner Street from Northwest Highway to Shady Brook Drive. Public Works Director recommends approval. 15. Consider a resolution authorizing and ratifying the emergency purchase of repair services for the high service #3 pump at the water treatment plant that was made from Pierce Pump Company. Public Works Director recommends approval. 16. Consider a resolution for the purchase of up- fitting equipment for Chevrolet vans from AG Van & Truck Equipment, Inc. through a Cooperative Agreement with the State of Texas Co -op Purchasing Program. Public Works Director recommends approval. 17. Consider the award of an informal request for quote to purchase two sludge dewatering pumps from Pierce Pump Company for the Wastewater Department. Public Works Director recommends approval. Pursuant to the Texas Open Meetings Acts, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. I zi wag1►11g[e�:? el- 1<11wexeZ ►7�1iilT.�.�Ci ► • ► = • 18. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU13 -13 (Chipotle Mexican Grill Restaurant) and a subsequent ordinance, if applicable. 19. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU13 -19 (Chili's Too) and a subsequent ordinance, if applicable. 20. Consider the recommendation of the Planning & Zoning Commission relative to AM13 -04 proposed amendments to the Grapevine Code of Ordinances Section 12, definitions relative to non - residential flag lots and Section 60, Sign Standards relative to portable sandwich boards and other additions, deletions, or changes to various sections, articles and provisions and a subsequent ordinance, if applicable. 21. Consider the recommendation of the Planning and Zoning Commission relative to the preliminary plat of Lot 1, Block 1, Byers Place and take any necessary action. 22. Consider the recommendation of the Planning and Zoning Commission relative to the final plat of Lot 1, Block 1, Byers Place and take any necessary action. 23. Consider the recommendation of the Planning and Zoning Commission relative to the final plat of Lots 1 -26, Block 1, Eastwoods and take any necessary action. 24. Consider the recommendation of the Planning and Zoning Commission relative to the final plat of Lots 1 -13, Block 1; Lots 1 -15, Block 2; Lots 1 -19, Block 3; Lots 1 -6, Block 4; Lots 1 -14, Block 5 and Tract 1, Glade Hill and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 16th day of August, 2013 at 5:00 p.m. AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, AUGUST 20, 2013 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET mzgvdamim WORK SESSION Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the August 20, 2013 public hearing. W91116111vil, If you plan to attend this briefing session and you have a disability that requires special arrangements at the meeting, please contact the office of Development Services at (817) 410-3154 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et. seq. Acts of the 1993 Texas Legislature, the Planning and Zoning Commission Briefing Session Agenda was prepared and posted on this the 16th day of August, 2013 at 5:00 p.m. Tara Brooks Assistant City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, AUGUST 20, 2013 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS Consider Conditional Use Application CU13 -13 (Chipotle Mexican Grill Restaurant) and make a recommendation to the City Council. 2. Consider Conditional Use Application CU13 -19 (Chili's Too) and make a recommendation to the City Council. 3. Consider AM13 -04 proposed amendments to the Grapevine Code of Ordinances Section 12, definitions relative to non - residential flag lots and Section 60, Sign Standards relative to portable sandwich boards and other additions, deletions, or changes to various sections, articles and provisions and make a recommendation to the City Council. 4. Consider the preliminary plat of Lot 1, Block 1, Byers Place and make a recommendation to the City Council. 5. Consider the final plat of Lot 1, Block 1, Byers Place and make a recommendation to the City Council. 6. Consider the final plat of Lots 1 -26, Block 1, Eastwoods and make a recommendation to the City Council. 7. Consider the final plat of Lots 1 -13, Block 1; Lots 1 -15, Block 2; Lots 1 -19, Block 3; Lots 1 -6, Block 4; Lots 1 -14, Block 5 and Tract 1, Glade Hill and make a recommendation to the City Council. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 20th day of August, 2013 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Betty "BJ" Wilson Member Monica Hotelling Member Jim Fechter Member Gary Martin Member Beth Tiggelaar Member Dennis Luers Alternate Theresa Mason Alternate constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the meeting to order at 7:30 p.m. k, m• Commissioner Monica Hotelling delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PRESENTATION, PLAQUE OF APPRECIATION, DENTON CREEK EROSION PROJECT 08/20/13 Parks & Recreation Director Doug Evans stated the developer of the multi-family complex had originally constructed the hike and bike trail along Denton Creek, and due to erosion the trail required reconstruction. Marquis at Silver Oaks joined the City in a cost participation agreement for the trail reconstruction. Mayor Tate presented a Plaque of Appreciation to Ms. Carol Cordell and Ms. Megan Jenkins recognizing the Marquis at Silver Oaks Apartments for their support and cost sharing participation in the Denton Creek Erosion Project. ITEM 2. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU13-13 CHIPOTLE MEXICAN GRILL RESTAURANT Mayor Tate declared the public hearing open. Planning and Development Manager Ron Stombaugh stated that Conditional Use Application CU13-13 had been submitted by RED Architecture and Planning (Chipotle Mexican Grill Restaurant) requesting a conditional use permit to amend the site plan approved by Ordinance No. 2003-82 for a planned commercial center in excess of 1,000,000 square feet of gross leasable space to allow the development of a restaurant with drive through service, specifically to allow the possession, storage, retail sale and on- premise consumption of alcoholic beverages (beer, wine and mixed beverages), outside dining, and revisions to the floor plan and building elevations in conjunction with a restaurant. The subject property is located at 2225 East Grapevine Mills Circle and is zoned "CC" Community Commercial District Regulations. The proposed restaurant will seat 86 patrons: 70 inside seats and 16 outdoor seats requiring 29 parking spaces; 42 spaces are being provided. Ms. Christa Hunter, representing the applicant, requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner Hotelling, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Coy, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 0 08/20/13 ITEM 3. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU13 -19 CHILI'S TOO Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh stated that Conditional Use Application CU13 -19 had been submitted by Terry Long (Chili's Too) requesting a conditional use permit to amend the site plan approved by Ordinance No. 97 -90 for a planned commercial center in excess of 1,000,000 square feet of gross leasable space to allow the possession, storage, retail sale and on- premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a restaurant, specifically to revise the floor plan. The subject property is located at 3000 Grapevine Mills Parkway #531 and is zoned "CC" Community Commercial District Regulations. Mr. Terry Long requested favorable consideration of the application and stated the interior of the restaurant was being updated, and by revising the seating plan, an increase of five seats resulted. The proposed seating plan provides seating for 148 patrons. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fry, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 4. HEARING, AM13 -04 PROPOSED ZONING ORDINANCE AMENDMENTS, SECTION 12 DEFINITIONS AND SECTION 60 SIGN STANDARDS Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh stated AM13 -04 proposed amendments to the Grapevine Code of Ordinances, Appendix D, Section 12 Definitions relative to non- residential flag lots and Section 60 Sign Standards relative to portable sandwich boards. There were no questions from the City Council or the Planning & Zoning Commission. 3 Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner Fechter, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Stewart, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 5A. CITIZENS COMMENTS, CARL YOUNG Mr. Carl Young, 4113 Meadow Drive, addressed comments to the Council relative to delivery trucks accessing the Tom Thumb shopping center via West Wall Street instead of Northwest Highway, if a direct access is constructed into the shopping center. ITEM 5. RESOLUTION, AMEND DFW CONNECTOR MASTER UTILITY ADJUSTMENT AGREEMENT SCOPE Public Works Director Stan Laster presented a resolution amending the current scope of the approved DFW Connector Master Utility Adjustment Agreement with Northgate Constructors for the necessary relocation and adjustment of City water and wastewater facilities to include the FM 2499 Construction Project relocations in an amount not to exceed $128,401.91, which includes a $15,000.00 contingency and requesting authorization for the City Manager to execute subsequent work specific to the Utility Adjustment Amendments. Council Member Freed, seconded by Council Member Lease, offered a motion to approve the resolution amending the current scope of the approved DFW Connector Master Utility Adjustment Agreement with Northgate Constructors as presented. The motion prevailed by the following vote: E,! 08120113 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -74 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING A MASTER UTILITY ADJUSTMENT AGREEMENT AMENDMENT, AUTHORIZING ASSOCIATED EXPENDITURES OF UP TO $128,401.91; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL ASSOCIATED DOCUMENTS AND AMENDMENTS; AND PROVIDING AN EFFECTIVE DATE Public Works Director Laster recommended approving the City of Southlake's award of the construction contract for Phase 2 of the Kimball Road Widening Project to Pavecon, LTD in an amount of $3,464,780.40; approving Grapevine's revised cost share of the construction contract in the amount of $1,108,600.65; approving Grapevine's cost share for material testing in an amount of $15,000.00; approving the City funding its share of a $30,000.00 bonus for completion of the construction in less than 300 calendar days in the amount of $9,600.00; approving the City's share of the Engineering fees in an amount of $138,099.58; and appropriating an additional 5% contingency, in the amount of $55,430.00, for change orders that may arise during construction. The City Council approved an Interlocal Agreement with the City of Southlake on November 18, 2008, in which the City of Grapevine committed to participate in the funding for the design and construction of the Kimball Road Widening Project from State Highway 114 to Dove Road. Council Member Freed, seconded by Council Member Coy, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 7. Resolution, Authorize Interlocal Cooperative Purchasing Agreement City of Duncanville Texas 5 08/20/13 Administrative Services Director recommended approval of a resolution authorizing an Interlocal Cooperative Purchasing Agreement with the City of Duncanville, Texas to allow the purchase of various goods and services commonly utilized by both entities. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013-75 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO AN INTERLOCAL COOPERATIVE PURCHASING AGREEMENT WITH THE CITY OF DUNCANVILLE, TEXAS AND PROVIDING AN EFFECTIVE DATE Item 8. Resolution, Authorize Holmatro Rescue Equipment as Sole Source Purchase Fire Chief recommended approval of a resolution authorizing the sole source purchase of Holmatro rescue equipment from Metro Fire Apparatus Specialties Inc. for the Fire Department in the amount of $26,560.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013-76 A A Item 9. Adopt-An-Area Agreements for Snakey Lane, Northwest Highway and Torian Gardens at Liberty Par Parks & Recreation Director recommended approval of Adopt-An-Area Agreements with John and Arni Haras for Snakey Lane; Bermuda Gold & Silver for Northwest Highway, from Main Street to Texan Trail; and Historic Downtown Grapevine Association for the Torian Gardens at Liberty Park. R 08/20/13 Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 10. Appointment to Parks & Recreation Advisory Board, Student Ex- Officio Member Parks & Recreation Director recommended approval of the appointment of Mr. Adam Sandy, as the Student Ex- Officio member, to the Parks & Recreation Advisory Board. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 11. Appointment to Animal Shelter Advisory Committee, Shelter Staff Member Police Chief recommended approval of the appointment of Animal Control Supervisor Kristina Valentine, as the Shelter Staff member, to the Animal ShelterAdvisory Committee. The appointment will fill the unexpired term vacated by the retirement of Animal Control Supervisor Bill McClesky. Ms. Valentine's term will expire in 2015. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 12. Authorize Donation of African Grev Parrot to Dawson Middle School Police Chief recommended approval of the donation of the Grapevine Animal Shelter's African Grey Parrot to Dawson Middle School in Southlake, Texas for educational study. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 13. Resolution, Authorize Annual Contract to Purchase Law Enforcement Uniforms 0 08/20/13 Police Chief recommended approval of a resolution authorizing an annual contract to purchase law enforcement uniforms from Red the Uniform Tailor in an estimated amount of $100,000.00 through an Interlocal Cooperative Agreement with the City of Frisco, Texas. The term of the contract is for one year with four optional, one year renewals. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -77 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE LAW ENFORCEMENT UNIFORMS THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 14 Ordinance Amend Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23 -63 No Parking Zones on North Scribner Street Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23 -63 No Parking Zones by prohibiting parking on both sides of North Scribner Street from Northwest Highway to Shady Brook Drive. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -37 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23 -63 RELATIVE TO NO PARKING ZONES, RESTRICTED PARKING ZONES, NO STANDING ZONES, NO STOPPING ZONES; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF A FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; 14 08/20/13 PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 15. Resolution, Authorize and Ratify Emergency Purchase of Pump Repair Services at Water Treatment Plant Public Works Director recommended approval of a resolution authorizing and ratifying the emergency purchase of repair services from Pierce Pump Company in the amount of $15,565.06 for the high service #3 pump at the Water Treatment Plant. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -78 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO APPROVE AND RATIFY THE EMERGENCY REPAIR ON THE HIGH SERVICE #3 PUMP THAT WAS MADE IN JULY AND PROVIDING AN EFFECTIVE DATE Item 16. Resolution, Authorize Purchase of Up- fitting Equipment for Chevrolet Vans Public Works Director recommended approval of a resolution authorizing the purchase of up- fitting equipment for Chevrolet vans from AG Van & Truck Equipment, Inc. in the amount not to exceed $21,552.65 through a Cooperative Agreement with the State of Texas Co -op Purchasing Program. The Public Works Facility Services Division received approval to purchase this equipment, along with the four vans, in the Vehicle and Equipment Replacement List for FY2013 budget. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -79 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE UP- FITTING EQUIPMENT FOR CHEVROLET VANS THROUGH AN ESTABLISHED COOPERARATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE 9 08/20/13 Item 17. Award Informal Quote to Purchase Sludge Dewatering Pumps Public Works Director recommended approval to award an informal request for quote to purchase two sludge dewatering pumps from Pierce Pump Company in an amount not to exceed $20,122.66 for the Public Works Wastewater Division. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 18. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU13 -13 CHIPOTLE MEXICAN GRILL RESTAURANT Planning and Development Manager Ron Stombaugh reported the Planning & Zoning Commission voted 7 -0 for approval of Conditional Use Application CU13 -13 filed by RED Architecture and Planning (Chipotle Mexican Grill Restaurant) granting a conditional use permit to amend the site plan approved by Ordinance No. 2003 -82 for the development of a restaurant with drive through service and the possession, storage, retail sale and on- premise consumption of alcoholic beverages (beer, wine and mixed beverages), outside dining, and revisions to the floor plan and building elevations. The subject property is located at 2225 East Grapevine Mills Circle and is zoned "CC" Community Commercial District Regulations. Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -38 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU13 -13 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2003 -82, AS AMENDED, FOR THE POSSESSION, STORAGE, RETAIL SALE AND ON- PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE AND MIXED BEVERAGES) IN CONJUNCTION WITH A RESTAURANT, REVISE THE RESTAURANT FLOOR PLAN M 08/20/13 AND ELEVATIONS AND ALLOW OUTSIDE DINING IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82 -73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 19. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU13 -19 CHILI'S TOO Planning and Development Manager Stombaugh reported the Planning & Zoning Commission voted 7 -0 for approval of Conditional Use Application CU13 -19 filed by Terry b Long (Chili's Too) granting a conditional use permit to amend the site plan approved by Ordinance No. 97 -90 for the possession, storage, retail sale and on- premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a restaurant specifically to revise the floor plan. The subject property is located at 3000 Grapevine Mills Parkway #531 and is zoned "CC" Community Commercial District Regulations. Council Member Freed, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -39 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU13 -19 AMENDING THE SITE PLAN APPROVED BY ORDINANCE NO. 97 -90 TO REVISE THE FLOOR PLAN OF A RESTAURANT IN A DISTRICT ZONED "CC" COMMUNITY 11 08/20/13 COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82 -73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 20. PLANNING & ZONING COMMISSION RECOMMENDATION AM13 -04 ZONING ORDINANCE AMENDMENTS, APPENDIX D, SECTION 12 DEFINITIONS AND SECTION 60 SIGN STANDARDS Planning and Development Manager Stombaugh reported the Planning & Zoning Commission voted 7 -0, with a change in wording to Section 12 Definitions, to approve the amendments AM13 -04 to the Grapevine Code of Ordinances, Appendix D, Comprehensive Zoning Ordinance No. 82 -73, as amended, Section 12 Definitions relative to non - residential flag lots and Section 60 Sign Regulations relative to portable sandwich boards. Council Member Spencer, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation with the wording change to Section 12 and approve the ordinance amending the Grapevine Code of Ordinances, Appendix D. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -40 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY PROVIDING FOR AMENDMENTS AND CHANGES TO ZONING REGULATIONS BY AMENDING SECTION 12, DEFINITIONS; AND SECTION 60, SIGN STANDARDS; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE 08/20/13 OFFENSE SHALL BE DEEMED COMMITTED UPON EACH I DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 21. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT, LOT 1, BLOCK 1, BYERS PLACE Planning and Development Manager Stombaugh reported the Planning & Zoning Commission voted 7 -0 for approval of the Statement of Findings and the preliminary plat of Lot 1, Block 1, Byers Place. The subject property is being platted for the development of a single family home at 1319 Shannon Street. Council Member Stewart, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the preliminary plat of Lot 1, Block 1, Byers Place. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 22. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 1 BLOCK 1 BYERS PLACE Planning and Development Manager Stombaugh reported the Planning & Zoning Commission voted 7 -0 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, Byers Place. The 0.22 acre property is being platted for the development of a single family home at 1319 Shannon Street. Council Member Freed, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 1, Byers Place. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 23. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOTS 1 -26 BLOCK 1 EASTWOODS Planning and Development Manager Stombaugh reported the Planning & Zoning Commission voted 7 -0 for approval of the Statement of Findings and the final plat of Lots 1 -26, Block 1, Eastwoods. The 6.534 acre property is located northwest of Hughes Road and Euless- Grapevine Road and is being platted for the development of 26 residential lots. 13 08/20/13 Council Member Spencer, seconded by Mayor Pro Tern Wilbanks, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1-26, Block 1, Eastwoods. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 24. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOTS 1-13, BLOCK 1; LOTS 1-15, BLOCK 2; LOTS 1-19, BLOCK 3• LOTS 1-6, BLOCK 4; LOTS 1-14, BLOCK 5 AND TRACT 1, GLADE HILL Planning and Development Manager Stombaugh reported the Planning & Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lots 1-13, Block 1; Lots 1-15, Block 2; Lots 1-19, Block 3; Lots 1-6, Block 4; Lots 1-14, Block 5 and Tract 1, Glade Hill. The 16.270 acre property is located north of Glade Road and west of State Highway 360 and is being platted for the development of 67 single family homes. Council Member Stewart, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1-13, Block 1; Lots 1-15, Block 2; Lots 1-19, Block 3; Lots 1-6, Block 4; Lots 1- 14, Block 5 and Tract 1, Glade Hill. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 7:57 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of September, 2013. F-1TwJWJ-.T039= William D. Tate Mayor I a im ATTEST: Jod . Brown City Secretary 15 08/20/13