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HomeMy WebLinkAboutItem 23 - CDBG Program•A MEETING DATE SUBJECT RECOMMENDATION: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL BRUNO RUMBELOW, CITY MANAGER NOVEMBER 17, 2015 40TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM — CONTRACT APPROVAL City Council consider approving the Tarrant County contract with Pavecon Public Works in the amount of $252,578.29 for the 40TH Year Community Development Block Grant street reconstruction project, authorize staff to forward approval recommendation to Tarrant County officials and take any necessary action. CDBG funding is available for this project in the amount of $158,472.49. City of Grapevine Street PCMF funding is available in the amount of $94,105.80. BACKGROUND: The scope of the project is the reconstruction of the 500 block of East Texas Street (From Dooley to Austin Streets) including new curb and gutter, asphalt paving, sidewalks on both sides of the street, handicapped ramps and driveway approaches. The roadway reconstruction project is located in the College Heights Additions, CDBG Target Area, designated at census tract 1137.05, Block Group 2 in the 2000 Census. These improvements will contribute to the upgrade of the area by providing an improved travel surface for motorists and pedestrians in the neighborhood. The existing concrete pavement is failing and the sidewalk is not continuous through the block nor on both sides of the road. There were a total of three bids on this project. The bids were as follows: CONTRACTOR BASE BID Pavecon Public Works $ 252,578.29 McClendon Construction $ 267,653.00 Nu -Way Construction * $ 220,757.00 ® The low bidder, Nu -Way Construction, could not provide the necessary street reconstruction experience to be awarded the project. The Engineer, Teague- Nall and Perkins, could not recommend awarding the contract to Nu -Way Construction and recommended Tarrant County award the project to the second low bidder, Pavecon Public Works. The second low bidder, Pavecon Public Works, has constructed other projects within the City of Grapevine and has been identified as an acceptable choice for this type of project. Staff recommends approval. JDR/JSL September 1, 2015 City of Grapevine Public Works Department P.O. Box 95104 Grapevine, Texas 76099 Attn: Paul Lee, P.E. •e 40th Year CDBGProjectGrapevine Paving Improvements for500 1131k. of 1 1 1 ! i Recommendation for •' Mr. Lee, The bid opening for the above project was held at the offices of Tarrant County Community Development on, Wednesday, August 5, 2015. The subject project involves reconstruction of the 600 Block of E. Texas Street in Grapevine, Texas. Three (3) bids were received at the 9:30 AM bid opening and are shown in the attached bid tabulation report. We have reviewed the bids for accuracy and omissions and they appear to be in order. The low bid in the amount of $220,757.00 was submitted by Nu -Way Construction LLC. After reviewing their references and previous projects, it appears that their experience as a qualified Contractor in asphalt street reconstruction is limited and therefore, TNP could not recommend award of the construction contract to Nu -Way Construction LLC. The second low bid in the amount of $252,578.29 was submitted by Pavecon Public Works. Pavecon Public Works is a local contractor located in Grand Prairie, Texas and has competed projects of similar scope and size. Therefore, in our opinion they are qualified to perform the work. The 40th Year CDBG construction funds available for this project are in the amount of $158,472.49. Since the available CDBG monies are less than the total construction cost ($ 252,578.29) of the project, the City will have to provide supplemental funding of $94,105.80 for the construction of the entire project. We appreciate your consideration of this recommendation and thank you for the opportunity to be of service to the City of Grapevine on this project. Sincerely yours, TEAGUE NALL AND PERKINS, INC. Ragu N. Rao, P.E., CFM Attachment xc: Brad Hearne, Program Coordinator Brain Cottle, Pavecon Public Works Account Summary Inquiry 10.1.140.53 Thu Nov -05-2015 01:59:55 pm Account Summary Inquiry Account 117443301415090„ Fiscal 2016 Display req number: a year amt Page 1 of 1 M © 2015 No v Display pur No u amt Account:a»►o�rcr� Firsl4.atrtlr http://stw. stwapps.stw/stw_php/stwgl/gldsumi.php 11/5/2015 Fund. Adopted ST ii1I`!41'ik�'; budget "ash 1#. Beginning balance Revised budget25ttlttf Month Amended Budget Actual Amount EncumbranceAmount Budget Banca Period Balance OCT 1,255,000.00 23,568.53 $0.03 $1,231,431.44 $23,568.53 NOV 0.00 0.00. $0.00 $1,231,431.44 $23,568.53 DEC 0.00 0.00 $0.00 $1,231,431.44 $23,568.53 JAN 0.00 0.00 $0.00 $1,231,431.44 $23,568.53 FEB 0.00 0.00 $0.00 $1,231,431.44 $23,568.53 MAR 0.00 0.00 $0.00 $1,231,431.44 $23,568.53 APR 0.00 0.00 $0.00 $1,231,431.44 $23,568.53 MAY 0.00 0.00 $0.00 $1,231,431.44 $23,568.53 JUN 0.00 0.00 $0.00 $1,231,431.44 $23,568.53 JUL 0.00 0.00 $0.00 $1,231,431.44 $23,568.53 AUG 0.00 0.00 $0.00 $1,231,431.44 $23,568.53 SEP 0.00 0.00 $0.00 $1,231,431.44 $23,568.53 Totals $1,255.000.00$23,568.53 $0.03 $1,231,431..44 http://stw. stwapps.stw/stw_php/stwgl/gldsumi.php 11/5/2015 ITI — Akj _ ,,,�, •: i � . ! CEJ _ ,�„�,,, ,-' ►-� ' mllmlpppl Ph a T - f u •u _ , TW .�"... ^'yy �=w+ri� - - �` L ++iiV+ f` +•+stens. 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