HomeMy WebLinkAboutItem 25 - Epoxy FlooringMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGE
V','_
MEETING DATE: NOVEMBER 17, 2015
SUBJECT: APPROVAL OF A RESOLUTION AND APPROPRIATION
ORDINANCE FOR THE PURCHASE OF EPDXY FLOORING
AND INSTALLATION SERVICES FOR THE VINEYARDS
CAMPGROUND
RECOMMENDATION:
City Council to consider approval of a resolution and appropriation ordinance for the
purchase of epoxy flooring services for the Vineyards Campground from Retail
Commercial Flooring Services through an Interlocal Participation Agreement with The
Local Government Purchasing Cooperative (Buyboard).
FUNDING SOURCE:
Upon approval of the attached Appropriation Ordinance, funds will be available in the
Capital Project General Facilities Fund (177-48840-312-16-000001-9) for an amount not
to exceed $17,515.00.
BACKGROUND:
This request is for the replacement of epoxy flooring in the restrooms and laundry facilities
due to floor damage caused by the flood.
The attached ordinance appropriates the first of several payments from insurance and
FEMA for damage and loss of revenue resulting from the FY2015 flood.
This purchase will be made in accordance with an existing Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Retail Commercial
Flooring Services. The Facility Services Division staff of the Public Works Department and
Purchasing reviewed the contract for specification compliance and pricing and determined
that the contract would provide the best product, service and pricing for meeting the needs
of the City.
Staff recommends approval.
11/12/2015 (8:49:12 AM)
RESOLUTION NO. F Loo f I � 1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
EPDXY FLOORING AND INSTALLATION SERVICES
THROUGH AN ESTABLISHED INTERLOCAL
PARTICIPATION AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section
271.102 to enter into a cooperative purchasing program agreement with other qualified
entities in the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas, has established an Interlocal
Participation Agreement with The Local Government Purchasing Cooperative
(Buyboard) and wishes to utilize established contracts meeting all State of Texas bidding
requirements; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) has an
established contract with Retail Commercial Flooring Services, contract No. 476-15,
Flooring, Indoor/Outdoor and Sports Surfaces; and
WHEREAS, the City of Grapevine, Texas has a need to purchase new epoxy
flooring and installation services for the Vineyards Campground restrooms and laundry
facilities due to flood damage; and
WHEREAS, all legal prerequisites for the adoption of this resolution have been
met, including but not limited to the Local Government Code and the Open Meetings
Act; and
WHEREAS, the City Council hereby declares that the approval of this resolution is
in the best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct
and are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of new epoxy flooring and installation services for the Vineyards Campground
restrooms and laundry facilities due to flood damage from Retail Commercial Flooring
Services through an Interlocal Participation Agreement with The Local Government
Purchasing Cooperative (Buyboard) for an amount not to exceed $17,515.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said epoxy flooring and installation services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 17th day of November 2015.
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ATTEST:
APPROVED AS TO FORM:
RES. NO. 2
ORDINANCE NO. L- f oxy
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AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, TO APPROPRIATE $800,000 IN THE
CAPITAL PROJECT GENERAL FACILITIES FUND AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine experienced unanticipated
flooding in Fiscal Year 2015; and
WHEREAS, the City of Grapevine incurred damages and unanticipated costs; and
WHEREAS, the City has insurance coverage for structural damage and loss of
revenue; and
WHEREAS, the City has received $800,000 from structural damage and loss of
revenue claims; and
WHEREAS, funding for restoration and capital construction is not currently included
in the Capital Project General Facilities Fund appropriation.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the preamble of this ordinance are true and
correct and are hereby incorporated into the body of this ordinance as if copied in their
entirety.
Section 2. That the City Council hereby authorizes the appropriation of $800,000
in the Capital Project General Facilities Fund.
Section 3. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence or phrase shall
be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 4. That the fact that the present ordinances and regulations of the City of
Grapevine, Texas are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety,
and general welfare which requires that this ordinance shall take effect immediately from
and after its passage and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 17th day of November, 2015.
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ATTEST:
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