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HomeMy WebLinkAboutItem 26 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of November, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Sharon Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew Boyle Assistant City Attorney Shawna Barnes Assistant City Secretary Call to Order Mayor Tate called the meeting to order at 6:01 p.m. Council Member Coy arrived at 6:02 p.m. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Consultation with the City Attorney regarding Interlocal Agreement regarding commuter rail pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (Northeast corner of Dallas Road and South Main Street) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. 11/03/15 The City Council recessed to the City Council Conference Room and began the closed session at 6:04 p.m. The closed session ended at 7:25 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Sections 551.071, 551.072 and 551.087, Texas Government Code. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Call to Order Mayor Tate called the meeting to order at 7:31 p.m. in the City Council Chambers. Invocation Council Member Mike Lease delivered the Invocation. Pledge of Allegiance Boy Scout Troop 28 posted the colors and led the Pledge of Allegiance. Item 2. Citizen Comments Carl Young, 4113 Meadow Drive, Grapevine, spoke in opposition of Ordinance No. 2015- 052, Utilities and Services, Article III, Solid Waste Disposal, Section 25-97, Service Rates. Item 3. Public Works Director to present downtown parking information. Public Works Director Stan Laster presented an update on the Main Street downtown parking corridor. Item 4. Public Works Director to present information on the opening of the new Southbound State Highway 121/360 ramps (off William D. Tate Frontage Road). Public Works Director Laster presented this item to Council. NorthGate is currently ahead of schedule and is expected to open the new ramps from William D. Tate Avenue to State Highway 121/360 on November 12, 2015. Consent Agenda Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No items were requested to be removed. 11/03/15 Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 5. Consider a renewal of an enterprise license agreement for geographic information software with ESRI Inc. City Manager Rumbelow recommended approval of an enterprise license agreement to support the software modules that operate as part of the City's Geographic Information Mapping System in an amount not to exceed $35,000.00. This contract will provide upgrades and technical support to the system. ESRI, Inc. is the sole source provider of maintenance for this software. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 6. Consider declaring certain items as surplus property and authorizing sale through public auction. Chief Financial Officer Jordan recommended approval to declare miscellaneous surplus items including several vehicles, various vehicle parts, office equipment, lamps, ballasts, tires, power tools, assorted microfiche magazines, computers and miscellaneous equipment as surplus and authorization to sell them at auction. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 7. Consider a renewal of an annual sole source contract with Gear Cleaning Solutions, LLC for inspection and repair of protective clothing for the Fire Department. Fire Chief recommends approval of the contract for inspection and repair of protective clothing for an estimated amount of $16,000.00. The Texas Commission on Fire Protection requires that Personal Protective Equipment (PPE) be cleaned and inspected 3 11/03/15 on an annual basis. The PPE is cleaned in-house and sent to an authorized business for inspection and repair. The inspection and repair is a multi -stage process that must be performed by trained and certified personnel. Gear Cleaning Solutions, LLC is approved by the State of Texas and the PPE manufacturer to inspect, repair, and perform warranty work on personal protective equipment. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 8. Consider a resolution authorizing an annual contract for Fire Department uniforms with Red the Uniform Tailor through an Interlocal Cooperative Agreement with the City of Frisco, Texas. Fire Chief Darrell Brown recommended approval of the contract for purchase of Fire Department uniforms in an estimated annual budgeted amount of $50,000. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-63 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR FIRE DEPARTMENT UNIFORMS THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 9. Consider adopt -an -area agreements with Joseph Campbell for Roberts Road, from Hall -Johnson Road to Birch Avenue; Gene and Joan Bledsoe for Mustang Boulevard from William D. Tate Avenue to Heritage Avenue; Jonathan Gaspard with the Northeast Tarrant Young Republicans for Texan Trail from Wall Street to Dallas Road; Gib Georqeff for Oak Grove South to Scott's Landing; and the Esparza Family for Scott's Marina Shoreline from Sand Bass Point Southeast, past Ferris Branch boat ramp. Parks and Recreation Director Kevin Mitchell recommended approval of the adopt -an - area agreements as presented. GI 11/03/15 Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 10. Consider a resolution authorizing the purchase of advertising services from Community Impact Newspaper. Parks and Recreation Director Mitchell recommended approval of the purchase of advertising services for the activities guide to be printed and mailed out as an insert in the newspaper with a promotional sticker on the front page of the paper informing recipients of the insert for a total amount not to exceed $21,501.92. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-64 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE ADVERTISING SERVICES AND PROVIDING AN EFFECTIVE DATE Item 11. Consider a resolution authorizing the purchase of Tasers and an annual contract, with renewals, for warranty services from Taser International through an established Cooperative Agreement with the State of Texas CO-OP Purchasing Program. Police Chief Eddie Salame recommended approval of the purchase of 100 TASER brand (model X26P) electroshock weapons to the Police Department in a quantity sufficient for the needs of the staff. The estimated cost of $106,198.20 includes accessories to the product and an annual contract for warranty services. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Al 11/03/15 RESOLUTION NO. 2015-65 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE TASERS AND WARRANTY SERVICES THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 12. Consider a resolution for a sole source annual contract with renewal options for digital video surveillance equipment and video management services from TASER International. Police Chief Salame recommended approval of the purchase of 40 Axon Body Cameras in an amount of $62,356. The purchase also includes associated docking stations and the additional storage space necessary to house the additional video recordings. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-66 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO APPROVE THE SOLE SOURCE ANNUAL CONTRACT WITH RENEWAL OPTIONS FOR DIGITAL EVIDENCE MANAGEMENT SERVICES AND PROVIDING AN EFFECTIVE DATE Item 13. Consider a resolution authorizing the purchase of track loader from Holt CAT through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Public Works Director Laster recommended approval of the purchase of a CAT 259D Compact Track Loader to replace unit 12320 in the Parks Maintenance Department in an amount not to exceed $53,240.15. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 0 11/03/15 RESOLUTION NO. 2015-67 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A TRACK LOADER THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 14. Consider the minutes of the October 20, 2015 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as presented. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Motion was made to adjourn the meeting at 7:58 p.m. Motion: Lease Second: Coy Ayes: Tate, Wilbanks, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 17th day of November, 2015. ATTEST: Shawna Barnes Assistant City Secretary William D. Tate Mayor 7 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 11th day of November, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Sharon Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 1:15 p.m. Item 1. Canvass the results of the November 3, 2015 Special Election to fill the unexpired term for City Council Place 1 and consider a resolution declaring the results and calling a Runoff Election to be held on December 8 2015. Mayor Tate presided over the canvass of the Special Election held on November 3, 2015. City Secretary Tara Brooks reported as of October 5, 2015, the City had 29,529 registered voters. During Early Voting and Election Day, 3,902 votes (13% of registered voters) were cast for the following candidates: Candidate Lee Derr Marc Blum Christian Ross Paul Slechta Over Votes Under Votes Votes Percent 304 8.72% 633 18.16% 906 25.99% 1,643 47.13% 415 Since no candidate received a majority of the votes, a Runoff Election will be held on December 8, 2015 between the two candidates that received the most votes: Paul Slechta and Christian Ross. 11/11/15 Motion was made to accept the returns and approve the resolution declaring the results and calling a Runoff Election to be held on December 8, 2015. Motion: Spencer Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING THE RESULTS OF NOVEMBER 3, 2015 SPECIAL ELECTION FOR THE PURPOSE OF ELECTING A COUNCILPERSON TO FILL THE UNEXPIRED TERM FOR CITY COUNCIL PLACE 1; CALLING A RUN-OFF ELECTION AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Motion was made to adjourn the meeting at 1:19 p.m. Motion: Coy Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 17th day of November, 2015. ATTEST: Tara Brooks City Secretary William D. Tate Mayor 2