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HomeMy WebLinkAboutItem 09 - Golf Carts MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER �Qj� MEETING DATE: DECEMBER 1, 2015 SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF GOLF CARTS AND ACCESSORIES FOR THE GRAPEVINE GOLF COURSE RECOMMENDATION: City Council to consider approval of a resolution for the purchase of golf carts and accessories from Yamaha Golf-Car Company through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). FUNDING SOURCE: Funding for this purchase is currently available in account 210-48860-340-1 (Machinery and Equipment) for an amount not to exceed $227,740.00. BACKGROUND: This request is for the replacement of 94 electric golf carts, two gas carts, one concierge six-passenger cart and accessories for a total of 97 carts. The current fleet will be three years old in February. The warranty on the batteries is 25000 amp hours. This fleet will : be outside the warranty by the end of December for a majority of the fleet. Batteries are the single largest expense on the golf cart. In addition, by taking delivery of the new carts before the end of December 2015, the trade value of the current fleet increases by $19,200 versus taking delivery after December 2015. Bids were taken by the Cooperative and a contract was awarded to Yamaha Golf-Car Company. The Golf Department Staff and Purchasing reviewed the contract for specification compliance and pricing and determined that the contract would provide the best product, service and pricing for meeting the needs of the City. This purchase will be made in accordance with an existing Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard) as allowed by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program. Staff recommends approval. RP/LW 11/23/2015 (9:22:23 AM) �; � o�� 7s c�- RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE GOLF CARTS AND ACCESSORIES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Section 271.102 to enter into a cooperative purchasing program agreement with other qualified entities in the State of Texas; and WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a qualified purchasing cooperative program as authorized by Section 271.102 of the Texas Local Government Code; and WHEREAS, the City of Grapevine, Texas has established an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard)and wishes to utilize established contracts meeting all State of Texas bidding requirements; and WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an established contract No. 447-14 for Grounds Maintenance Equipment, Irrigation Parts, Supplies and Installation with Yamaha Golf-Car Company; and WHEREAS, the City of Grapevine, Texas has a need to purchase replacement golf carts and accessories for the Grapevine Golf Course; and WHEREAS, all legal prerequisites for the adoption of this resolution have been met, including but not limited to the Local Government Code and the Open Meetings Act; and WHEREAS, the City Council hereby declares that the approval of this resolution is in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated in the above preamble are true and correct and are incorporated herein as if copied in their entirety. Section 2. That the City Council of the City of Grapevine authorizes the purchase of 97 golf carts and accessories, including 94 electric carts, two electronic fuel � injected carts and one 6-passenger gasoline concierge cart from Yamaha Golf-Car Company through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard)for an amount not to exceed $227,740.00. Section 3. That the City Manager or his designee is authorized to take all steps necessary to consummate the purchase of said golf carts and accessories. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the1st day of December, 2015. APPROVED: ATTEST: APPROVED AS TO FORM: RES. NO. 2