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HomeMy WebLinkAbout2015-12-01 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, DECEMBER 1, 2015 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:00 p.m. Dinner 6:30 p.m. Call to Order - City Council Chambers 6:30 p.m. Executive Session - City Council Conference Room Immediately following Workshop — City Council Chambers Executive Session 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:30 p.m. - City Council Chambers EXECUTIVE SESSION: 1 . City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (portion of 185 acres owned by City) pursuant to Section 551 .072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. WORKSHOP: Immediately following Executive Session — City Council Chambers 2. Discuss parade permit process. REGULAR MEETING: 7:30 p.m. - City Council Chambers INVOCATION: Council Member Chris Coy PLEDGE OF ALLEGIANCE: Boy Scout Troop 168 DECEMBER 1, 2015 PAGE 2 CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 4. Chief Financial Officer to present Fiscal Services departmental update. OLD BUSINESS 5. Consider a resolution authorizing the First Amendment to the Ground and Tower Lease Agreement with T-Mobile West, LLC for the purpose of installing, operating and maintaining a communications facility on the Dove Water Tower located at 1702 Sagebrush Trail. This item was tabled at the November 17, 2015 City Council meeting. Staff requests to table this item to a future meeting. NEW BUSINESS 6. Consider a license agreement with the Dallas/Fort Worth International Airport Board (DFW) to provide water, sanitary sewer service and storm drainage to DFW Airport in the vicinity of Metro Circle and eastbound State Highway 114 Frontage road and take any necessary action. 7. Consider ordinance authorizing the issuance of Public Property Finance Contractual Obligations, Series 2015 and enacts provisions for the issuance and allow for the awarding of the sale of the Contractual Obligation; levying a tax in payment; authorizing the execution and delivery of paying agent/registrar agreement; approving the official statement; and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider renewal of an annual contract for janitorial supplies with Empire Paper Company. Chief Financial Officer recommends approval. 9. Consider a resolution for the purchase of golf carts and accessories from Yamaha Golf-Car Company through an Interlocal Participation Agreement with The Local DECEMBER 1, 2015 PAGE 3 Government Purchasing Cooperative (BuyBoard). Golf Director recommends approval. 10. Consider renewal of an annual contract for portable toilet rental services with MMG Building and Construction Services, LLC through an Interlocal Cooperative Agreement with the City of Fort Worth, Texas. Parks and Recreation Director recommends approval. 11. Consider a resolution authorizing the purchase of multi-band routers, including installation, from PCS Mobile through a contract established by the Federal General Services Administration Cooperative Purchasing Program. Police Chief recommends approval. 12. Consider a resolution authorizing the purchase of pothole patcher truck from Freightliner of Austin through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director recommends approval. 13. Consider award of RFB 433-2016 to Multiple Cable Systems, Inc. for a traffic conduit installation annual contract with renewal options. Public Works Director recommends approval. 14. Consider a resolution authorizing the purchase of Chevrolet Tahoes from Caldwell Country through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director recommends approval. 15. Consider the minutes of the November 17, 2015 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. DECEMBER 1, 2015 PAGE 4 In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on November 25, 2015 by 5:00 p.m. GRAPE Tara Brooks, City Secretary im U1 s � �a Y, �� �, STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of December, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Sharron Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:30 p.m. IWC Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (portion of 185 acres owned by City) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:34 p.m. The closed session ended at 7:22 p.m. 12/01/15 Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Sections 551.072 and 551.087, Texas Government Code. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. WORKSHOP Item 2. Discuss parade permit process. Deputy Director of Parks and Recreation Chris Smith presented this item and answered Council's questions. Director of Parks and Recreation Kevin Mitchell, City Manager Rumbelow, Police Chief Eddie Salame and City Attorney John F. Boyle, Jr. answered Council's questions. Call to Order Mayor Tate called the meeting to order at 7:47 p.m. in the City Council Chambers. Invocation Council Member Chris Coy delivered the Invocation. Pledge of Allegiance Boy Scout Troop 168 posted the colors and led the Pledge of Allegiance. Item 3. Citizen Comments There were no citizen comments. Item 4. Chief Financial Officer to present Fiscal Services departmental update. Chief Financial Officer Greg Jordan presented this item to Council and highlighted the achievements of the Fiscal Services divisions including Administration and Budget, Accounting, Housing Authority, Municipal Court, Purchasing, and Risk Management. Item 5. Consider a resolution authorizing the First Amendment to the Ground and Tower Lease Agreement with T -Mobile West LLC for the purpose of installing, operating and maintaining a communications facility on the Dove Water Tower located at 1702 Sagebrush Trail. This item was tabled at the November 17, 2015 City Council meeting. Staff requested to table this item to a future meeting. E 12/01/15 Motion was made to table the resolution authorizing the First Amendment to the Ground and Tower Lease Agreement with T -Mobile West, LLC. Motion: Lease Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 6. Consider a license agreement with the Dallas/Fort Worth International Airport Board (DFW) to provide water, sanitary sewer service and storm drainage to DFW Airport in the vicinity of Metro Circle and eastbound State Highway 114 Frontage road and take any necessaryaction. Public Works Director Stan Laster presented this item to Council. DFW Airport proposes to construct a 12" water line along the frontage of State Highway 114 connecting the existing 12" stub by the NTB site and extending to the east to the existing lines and stub at Metro Circle and extend an 8" sanitary sewer line from Metro Circle along the frontage of State Highway 114 to serve the DFW properties. The City of Grapevine Water Master Plan requires a 12" water main across the frontage of the site. Motion was made to approve the license agreement with the Dallas/Fort Worth International Airport Board stipulating the tenant render it for tax purposes at fair market value. Motion: Spencer Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 7. Consider ordinance authorizingthe issuance of Public Property Finance Contractual Obligations, Series 2015 and enacts provisions for the issuance and allow for the awarding of the sale of the Contractual Obligation; levying a tax in payment', authorizing the execution and delivery of paying agent/registrar agreement; approving the official statement; and take any necessary action. Chief Financial Officer Jordan presented this item to Council. The rate of the bonds is 1.621234% with a PAR amount of $3,070,000. The proceeds from the sale will be used for the purchase and acquisition of vehicles and equipment for the Fire Department and computer equipment for the City's I.T. Data Center that was approved in the Fiscal Year 2015-2016 budget. Motion was made to approve the issuance of the Public Property Finance Contractual Obligations, Series 2015. Motion: Freed Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell 3 Nays: None Approved: 6-0 ORDINANCE NO. 2015-073 12/01/15 AN ORDINANCE PROVIDING FOR THE ISSUANCE OF $3,070,000 CITY OF GRAPEVINE, TEXAS, PUBLIC PROPERTY FINANCE CONTRACTUAL OBLIGATIONS, SERIES 2015; AWARDING THE SALE OF THE CONTRACTUAL OBLIGATIONS; LEVYING A TAX IN PAYMENT THEREOF; AUTHORIZING THE EXECUTION AND DELIVERY OF A PAYING AGENT/REGISTRAR AGREEMENT; APPROVING THE OFFICIAL STATEMENT; AND ENACTING PROVISIONS INCIDENT AND RELATING TO THE SUBJECT AND PURPOSES OF THIS ORDINANCE Consent Agenda Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No items were requested to be removed. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 8 Consider renewal of an annual contract for janitorial supplies with Empire Paper Company_ Chief Financial Officer Jordan recommended approval of the contract for janitorial supplies to be purchased on an as -needed basis for all City departments for an annual estimated amount of $25,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Lease Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 9 Consider a resolution for the purchase of golf carts and accessories from Yamaha Golf -Car Company through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Golf Director Russell Pulley recommended approval authorizing the replacement of 94 electric golf carts, two gas carts, one concierge six -passenger cart and accessories for a total of 97 carts for an amount not to exceed $227,740. Motion was made to approve the consent agenda as presented. Motion: O'Dell :11 12/01/15 Second: Lease Ayes: Tate, Spencer, Nays: None Approved: 6-0 Freed, Lease, Coy and O'Dell RESOLUTION NO. 2015-077 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE GOLF CARTS AND ACCESSORIES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 10. Consider renewal of an annual contract for portable toilet rental services with MMG Building and Construction Services, LLC through an Interlocal Cooperative Agreement with the City of Fort Worth, Texas. Parks and Recreation Director Mitchell recommended approval of the contract for portable toilet rental services in an annual estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Lease Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 11. Consider a resolution authorizing the purchase of multi -band routers, including installation, from PCS Mobile through a contract established by the Federal General Services Administration Cooperative Purchasing Program. Police Chief Salame recommended approval of the purchase of new ruggedized cellular modems and associated hardware for police patrol vehicles in an amount not to exceed $38,006.53. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Lease Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-078 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE 5 12/01/15 MULTI -BAND ROUTERS, WITH INSTALLATION, THROUGH THE FEDERAL GENERAL SERVICES ADMINISTARION COOPERATIVE PURCHASING PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 12 Consider a resolution authorizing the purchase of pothole patcher truck from Freightliner of Austin through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director Laster recommended approval of the purchase of a pothole patcher truck in an amount not to exceed $169,003. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Lease Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-079 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A POTHOLE PATCHER TRUCK THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 13 Consider award of RFB 433-2016 to Multiple Cable Systems, Inc. for a traffic conduit installation annual contract with renewal options. Public Works Director Laster recommended approval of a contract for underground conduit installation for traffic signals for an estimated annual amount of $25,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Lease Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 14 Consider a resolution authorizing the purchase of Chevrolet Tahoes from Caldwell Country through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director Laster recommended approval of the purchase of four Chevrolet Tahoes for the Police and Fire Departments in an amount not to exceed $152,546. N 12/01/15 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Lease Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-080 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE CHEVROLET TAHOES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 15. Consider the minutes of the November 17, 2015 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the November 17, 2015 minutes. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Lease Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:05 p.m. Motion: Spencer Second: Lease Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 15th day of December, 2015. William D. Tate Mayor a U, 12/01/15 ATTEST: L Tara Brooks City Secretary