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HomeMy WebLinkAboutItem 11 - Tablet ComputersMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: DECEMBER 15, 2015 SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF TABLET COMPUTERS City Council to consider approval of a resolution for the purchase of Getac tablet computers from PCS Mobile through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. FUNDING SOURCE: Funding for this purchase is currently available in account 325-42210-210-01-16 (Computer Equipment & Supplies — Approved Capital Equipment Acquisitions) in the amount not to exceed $27,541.98. BACKGROUND: The purpose of this request is to approve the purchase of seven rugged Getac tablets and associated hardware/software. The tablets will be used in the field by the Fire Department and replaces existing mobile workstations that are older technology and are at the end of their useful life expectancy. This will ensure that fire personnel in apparatus are using state of the art equipment, which increases personnel safety and efficiency. This purchase will be made in accordance with a contract established with PCS Mobile by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. Purchases through this program are authorized under Texas Local Government Code, Chapter 271, Subchapter D and Texas Government Code Chapter 2054, Section 2054.0565 (b). Bids were taken by the cooperative and a contract was awarded to PCS Mobile. The Purchasing and Police Department staff reviewed the contract for specification compliance and determined that the contract would provide the best product and pricing for meeting the needs of the City. Staff recommends approval. 12/9/2015 10:57:56 AM RESOLUTION NO. `°7-,4j6LE-7- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE TABLET COMPUTERS THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Chapter 271, Subchapter D and Texas Government Code Chapter 2054, Section 2054.0565 (b) to make purchases under a state contract therefore satisfying any state law requiring local governments to seek competitive bids for the purchase of the item; and WHEREAS, the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program is a qualified purchasing program; and WHEREAS, the City of Grapevine, Texas can participate in the State of Texas DIR Cooperative Contracts Program through membership in the Program and wishes to utilize the contract meeting all State of Texas bidding requirements; and WHEREAS, the State of Texas DIR Cooperative Contracts Program has an established contract No. DIR-SDD-2061 for IT Products and Related Services with PCS Mobile; and WHEREAS, the City has a need to replace seven mobile computers for the Fire Department; and WHEREAS, all legal prerequisites for the adoption of this resolution have been met, including but not limited to the Local Government Code and the Open Meetings Act; and WHEREAS, the City Council hereby declares that the approval of this resolution is in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated in the above preamble are true and correct and are incorporated herein as if copied in their entirety. Section 2. That the City Council of the City of Grapevine authorizes the purchase of seven Getac tablet computers from PCS Mobile for an amount not to exceed $27,541.98. Section 3. That the City Manager or his designee is authorized to take all steps necessary to consummate the purchase of said tablet computers. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of December, 2015. 01120901"s ATTEST: RES. NO. 2