HomeMy WebLinkAboutItem 13 - Portable RadiosMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: DECEMBER 15, 2015
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
PORTABLE RADIOS
City Council to consider approval of a resolution for the purchase of portable radios from
Motorola Solutions through an Interlocal Agreement for Cooperative Purchasing with the
Houston -Galveston Area Council (H -GAC).
FUNDING SOURCE:
Funding for this purchase is currently available in account 100-42281-210-3 (Fire
Operations, Apparatus & Tools) for the amount not to exceed $34,566.80.
This purchase is for eight portable radios for the Fire Department. These portable radios
will replace older radios used by fire companies while operating in the field. The older
radios being replaced are at end of life as determined by the manufacturer and will no
longer be supported after December 2019. This purchase will replace approximately 25%
of the Fire Department's portable radios that are nearing the end of their life cycle.
Remaining radios will be replaced in subsequent years.
This purchase will be made in accordance with an existing Interlocal Agreement for
Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC) as allowed by
Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Motorola Solutions.
Police Communications staff and Purchasing staff reviewed the contract for departmental
specification compliance and pricing and determined that the contract would provide the
best product and pricing for meeting the needs of the City.
Staff recommends approval.
12/9/2015 (10:53:28 AM)
,DAR -r �
RESOLUTION NO. 10 S
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
PORTABLE RADIOS THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT FOR COOPERATIVE
PURCHASING AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section
271.102 to enter into a cooperative purchasing program agreement with other qualified
entities in the State of Texas; and
WHEREAS, the Houston -Galveston Area Council (H -GAC), a regional planning
commission, is a qualified purchasing cooperative program as authorized by Section
271.102 of the Texas Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Agreement
for Cooperative Purchasing with H -GAC and wishes to utilize established contracts
meeting all State of Texas bidding requirements; and
WHEREAS, H -GAC has an established contract No. RA05-15 for Radio
Communication, Emergency Response and Mobile Interoperability Equipment with
Motorola Solutions; and
WHEREAS, the City of Grapevine, Texas has a need to replace portable radios
for the Fire Department; and
WHEREAS, all legal prerequisites for the adoption of this resolution have been
met, including but not limited to the Local Government Code and the Open Meetings
Act; and
WHEREAS, the City Council hereby declares that the approval of this resolution is
in the best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct
and are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of eight portable radios from Motorola Solutions through an Interlocal
Agreement for Cooperative Purchasing with H -GAC for an amount not to exceed
$34,566.80.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said portable radios.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 15th day of December, 2015.
WaNNO-71"s
ATTEST:
RES. NO. 2