HomeMy WebLinkAboutItem 20 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st
day of December, 2015 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present to -wit:
William D. Tate
Sharron Spencer
Darlene Freed
Mike Lease
Chris Coy
Duff O'Dell
Mayor
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 6:30 p.m.
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
Item 1. Executive Session
A. Real property relative to deliberation or the exchange, lease, sale or value
of City owned properties (portion of 185 acres owned by City) pursuant to
Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:34 p.m. The closed session ended at 7:22 p.m.
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Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Bruno Rumbelow
stated there was no action necessary relative to conference with City Manager and Staff
under Sections 551.072 and 551.087, Texas Government Code.
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
Item 2. Discuss parade permit process.
Deputy Director of Parks and Recreation Chris Smith presented this item and answered
Council's questions. Director of Parks and Recreation Kevin Mitchell, City Manager
Rumbelow, Police Chief Eddie Salame and City Attorney John F. Boyle, Jr. answered
Council's questions.
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Call to Order
Mayor Tate called the meeting to order at 7:47 p.m. in the City Council Chambers.
Invocation
Council Member Chris Coy delivered the Invocation.
Pledge of Allegiance
Boy Scout Troop 168 posted the colors and led the Pledge of Allegiance.
Item 3. Citizen Comments
There were no citizen comments.
Item 4. Chief Financial Officer to present Fiscal Services departmental update
Chief Financial Officer Greg Jordan presented this item to Council and highlighted the
achievements of the Fiscal Services divisions including Administration and Budget,
Accounting, Housing Authority, Municipal Court, Purchasing, and Risk Management.
Item 5. Consider a resolution authorizinq the First Amendment to the Ground and Tower
Lease Agreement with T -Mobile West LLC for the purpose of installing operating and
maintaining a communications facility on the Dove Water Tower located at 1702
Sagebrush Trail.
This item was tabled at the November 17, 2015 City Council meeting. Staff requested to
table this item to a future meeting.
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12/01/15
Motion was made to table the resolution authorizing the First Amendment to the Ground
and Tower Lease Agreement with T -Mobile West, LLC.
Motion: Lease
Second: Freed
Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
Item 6. Consider a license agreement with the Dallas/Fort Worth International Airport
Board (DFW) to provide water, sanitary sewer service and storm drainage to DFW Airport
in the vicinity of Metro Circle and eastbound State Highway 114 Frontage road and take
any necessary action.
Public Works Director Stan Laster presented this item to Council. DFW Airport proposes
to construct a 12" water line along the frontage of State Highway 114 connecting the
existing 12" stub by the NTB site and extending to the east to the existing lines and stub
at Metro Circle and extend an 8" sanitary sewer line from Metro Circle along the frontage
of State Highway 114 to serve the DFW properties. The City of Grapevine Water Master
Plan requires a 12" water main across the frontage of the site.
Motion was made to approve the license agreement with the Dallas/Fort Worth
International Airport Board stipulating the tenant render it for tax purposes at fair market
value.
Motion:
Spencer
Second:
Coy
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 7. Consider ordinance authorizing the issuance of Public Property Finance
Contractual Obligations, Series 2015 and enacts provisions for the issuance and allow
for the awarding of the sale of the Contractual Obligation; levying a tax in payment
authorizing the execution and delivery of paying agent/registrar agreement; approving the
official statement; and take any necessary action.
Chief Financial Officer Jordan presented this item to Council. The rate of the bonds is
1.621234% with a PAR amount of $3,070,000. The proceeds from the sale will be used
for the purchase and acquisition of vehicles and equipment for the Fire Department and
computer equipment for the City's I.T. Data Center that was approved in the Fiscal Year
2015-2016 budget.
Motion was made to approve the issuance of the Public Property Finance Contractual
Obligations, Series 2015.
Motion: Freed
Second: Coy
Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell
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Approved:6-0
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12/01/15
AN ORDINANCE PROVIDING FOR THE ISSUANCE OF $3,070,000 CITY
OF GRAPEVINE, TEXAS, PUBLIC PROPERTY FINANCE
CONTRACTUAL OBLIGATIONS, SERIES 2015; AWARDING THE SALE
OF THE CONTRACTUAL OBLIGATIONS; LEVYING A TAX IN PAYMENT
THEREOF; AUTHORIZING THE EXECUTION AND DELIVERY OF A
PAYING AGENT/REGISTRAR AGREEMENT; APPROVING THE
OFFICIAL STATEMENT; AND ENACTING PROVISIONS INCIDENT AND
RELATING TO THE SUBJECT AND PURPOSES OF THIS ORDINANCE
Consent Agenda
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. No items were requested to be removed.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 8. Consider renewal of an annual contract for janitorial supplies with Empire Paper
Company_.
Chief Financial Officer Jordan recommended approval of the contract for janitorial
supplies to be purchased on an as -needed basis for all City departments for an annual
estimated amount of $25,000.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second:
Lease
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 9. Consider a resolution for the purchase of golf carts and accessories from
Yamaha Golf -Car Company through an Interlocal Participation Agreement with The Local
Government Purchasing Cooperative (BuyBoard).
Golf Director Russell Pulley recommended approval authorizing the replacement of 94
electric golf carts, two gas carts, one concierge six -passenger cart and accessories for a
total of 97 carts for an amount not to exceed $227,740.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
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Second:
Lease
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
RESOLUTION NO. 2015-077
Item 10. Consider renewal of an annual contract for portable toilet rental services with
MMG Building and Construction Services LLC through an Interlocal Cooperative
Agreement with the City of Fort Worth Texas.
Parks and Recreation Director Mitchell recommended approval of the contract for
portable toilet rental services in an annual estimated amount of $100,000.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Lease
Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
Item 11. Consider a resolution authorizing the purchase of multi -band routers including,
installation, from PCS Mobile through a contract established by the Federal General
Services Administration Cooperative Purchasing Program
Police Chief Salame recommended approval of the purchase of new ruggedized cellular
modems and associated hardware for police patrol vehicles in an amount not to exceed
$38,006.53.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Lease
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
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Item 12. Consider a resolution authorizing the purchase of pothole patcher truck from
Freightliner of Austin through an Interlocal Participation Agreement with The Local
Government Purchasing Cooperative (BuyBoard).
Public Works Director Laster recommended approval of the purchase of a pothole patcher
truck in an amount not to exceed $169,003.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Lease
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
RESOLUTION NO. 2015-079
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
POTHOLE PATCHER TRUCK THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
Item 13. Consider award of RFB 433-2016 to Multiple Cable Systems Inc for a traffic
conduit installation annual contract with renewal options.
Public Works Director Laster recommended approval of a contract for underground
conduit installation for traffic signals for an estimated annual amount of $25,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Lease
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 14. Consider a resolution authorizing the purchase of Chevrolet Tahoes from
Caldwell Country through an Interlocal Participation Agreement with The Local
Government Purchasing Cooperative (BuyBoard)
Public Works Director Laster recommended approval of the purchase of four Chevrolet
Tahoes for the Police and Fire Departments in an amount not to exceed $152,546.
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Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Lease
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
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Item 15. Consider the minutes of the November 17, 2015 Regular City Council meeting.
City Secretary Tara Brooks recommended approval of the November 17, 2015 minutes.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Lease
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
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Motion was made to adjourn the meeting at 8:05 p.m.
Motion: Spencer
Second: Lease
Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 15th
day of December, 2015.
F.11 Z! a
William D. Tate
Mayor
VA
12/01/15
Tara Brooks
City Secretary