HomeMy WebLinkAbout2022-12-06 Regular Meeting
CITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING AGENDA
TUESDAY, DECEMBER 6, 2022
GRAPEVINE CITY HALL, COUNCIL CHAMBERS
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:15 p.m. Dinner - City Council Conference Room
6:45 p.m. Call to Order of City Council Meeting - City Council Chambers
6:45 p.m. Executive Session - City Council Conference Room
7:30 p.m. Regular Meeting - City Council Chambers
CALL TO ORDER: 6:45 p.m. - City Council Chambers
EXECUTIVE SESSION:
1. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. - City Council Chambers
2. Invocation: Council Member Paul Slechta
3. Posting of the Colors and Pledges of Allegiance: Boy Scouts
CITIZEN COMMENTS
4. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments or on any other agenda item by completing a Citizen
Appearance Request form with the City Secretary. A member of the public may
address the City Council regarding an item on the agenda either before or during
the Council’s consideration of the item, upon being recognized by the Mayor or
upon the consent of the City Council. Citizens will have three (3) minutes to
address Council. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
PRESENTATIONS
5. Baylor Scott and White Medical Center CEO Naman Mahajan to provide an update
on the hospital to City Council.
6. Staff to present proposed plans for relocation of the Bushong Cabin to Heritage
Park.
NEW BUSINESS
7. Consider approving and ratifying an agreement with Architexas to develop
recommendations for revisions to the design and architectural standards within the
Historic District, and take any necessary action.
8. Consider Ordinance No 2022-090 providing for the issuance and sale of City of
Grapevine, Texas Combination Tax and Revenue Certificates of Obligation, Series
2022 in a principal amount not to exceed $14,500,000; awarding the sale thereof;
levying a tax in payment thereof; authorizing the execution and delivery of a paying
agent/registrar agreement; approving the official statement; approving a bond
counsel engagement letter; and enacting other provisions relating thereto, and
take any necessary action.
9. Consider Resolution No. 2022-017 authorizing the acceptance of funds for the
State of Texas, Office of the Governor, Victim of Crime Formula Act Grant Program
for Fiscal Year 2023, Ordinance No. 2022-091 appropriating the funds, and take
any necessary action.
10. Consider Resolution No. 2022-018 authorizing the acceptance of funds from the
State of Texas Justice Assistance Grant Program for Fiscal Year 2023, Ordinance
No. 2022-092 appropriating the funds, and take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
City Council December 6, 2022 Page 2
11. Consider the professional service purchase of a fireworks display for the annual
2023 Fourth of July fireworks show from Illumination Fireworks. Convention and
Visitors Bureau Director recommends approval.
12. Consider a fireworks permit for Embassy Suites for an event to be held on
Wednesday, December 7, 2022. Fire Chief recommends approval.
13. Consider the renewal of contracts authorizing the purchase of promotional items
for resale and public event giveaways with Coveys Promotional, Inc., 4imprint,
Point Emblems, Hero Industries and Hero 24/7. Police Chief recommends
approval.
14. Consider the renewal of sole source purchases for public safety radio maintenance
with the City of North Richland Hills and the City of Colleyville. Police Chief
recommends approval.
15. Consider the renewal of annual contract for cellular voice and data services from
AT&T Mobility. Police Chief recommends approval.
16. Consider approving and ratifying the manufacturing and installation of art panels
at the TEXRail Grapevine Main Station by Trinity Metro. Public Works Director
recommends approval.
17. Consider the renewal of annual contracts for the purchase of hot mix asphalt with
Austin Asphalt, Reynolds Asphalt and Sunmount Paving. Public Works Director
recommends approval.
18. Consider the award of an informal request for quote for the purchase of two
replacement pumps for the Dooley Creek Lift Station from Precision Pump
Systems. Public Works Director recommends approval.
19. Consider the award of an informal request for quote for the purchase of two electric
actuators from Machine & Valve Automation. Public Works Director recommends
approval.
20. Consider the payment of the Texas Commission on Environmental Quality Annual
Consolidated Water Quality Fee. Public Works Director recommends approval.
21. Consider the minutes of the November 15, 2022 Regular City Council meeting.
City Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
City Council December 6, 2022 Page 3
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City’s website on December 2,
2022 by 5:00 p.m.
________________________
Tara Brooks, TRMC, CRM
City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
This meeting can be adjourned and reconvened, if necessary, the following regular
business day.
City Council December 6, 2022 Page 4
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th
day of December, 2022 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present:
William D. Tate Mayor
Darlene Freed Mayor Pro Tem
Sharron Rogers Council Member
Chris Coy Council Member
Duff O’Dell Council Member
Paul Slechta Council Member
Leon Leal Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow City Manager
Matthew C.G. Boyle City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 6:45 p.m. in the City Council Chambers.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:25 p.m. The closed session ended at 7:20 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.072 or 551.087.
City Manager Bruno Rumbelow stated no action was necessary.
REGULAR MEETING
Mayor Tate called the regular meeting to order at 7:30 p.m. in the City Council Chambers.
Item 2. Invocation
Council Member Paul Slechta gave the invocation.
Item 3. Posting of the Colors and Pledges of Allegiance
Girl Boy Scout Troop 379-G posted the colors and lead the Pledges of Allegiance.
Item 4. Citizen Comments
There was no one wishing to speak during Citizen Comments.
PRESENTATIONS
Item 5. Baylor Scott and White Medical Center CEO Naman Mahajan to provide an update
on the hospital to City Council.
CEO Naman Mahajan introduced CiCi Cates, Community Outreach Coordinator, and
Lakisha Howard, Marketing Director, who were also present. Mr. Mahajan described the
Baylor Scott and White network, and the hospital’s impact on the City of Grapevine. He
also described the hospital’s values, mission, vision Service Line and Program Focus
Areas.
There was no action taken on this item.
Item 6. Staff to present proposed plans for relocation of the Bushong Cabin to Heritage
Park.
Convention and Visitors Bureau Director P.W. McCallum presented this item to Council
and described the proposed location for the cabin, as well as possible uses.
Director McCallum and City Manager Rumbelow answered questions from Council.
Council discussed this item. There was no action taken on this item.
NEW BUSINESS
Item 7. Consider approving and ratifying an agreement with Architexas to develop
recommendations for revisions to the design and architectural standards within the
Historic District, and take any necessary action.
City Council December 6, 2022 Page 2
Convention and Visitors Bureau Director McCallum presented this item and answered
questions from Council. The intent of the design of new architectural standards and a
production of a book of exterior design guidelines will allow for a more diverse
architectural aesthetic within the Township. The estimated total amount of the agreement
is $75,000.
Motion was made to approve and ratify the agreement with Architexas to develop
recommendations for revisions to the design and architectural standards within the
Historic District.
Motion: Slechta
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 8. Consider Ordinance No 2022-090 providing for the issuance and sale of City of
Grapevine, Texas Combination Tax and Revenue Certificates of Obligation, Series 2022
in a principal amount not to exceed $14,500,000; awarding the sale thereof; levying a tax
in payment thereof; authorizing the execution and delivery of a paying agent/registrar
agreement; approving the official statement; approving a bond counsel engagement
letter; and enacting other provisions relating thereto, and take any necessary action.
Chief Financial Officer Greg Jordan presented this item and answered questions from
Council. Earlier in the day on December 6 the City received the bids for the City of
Grapevine, Texas Combination Tax and Revenue Certificates of Obligation, Series 2022.
The bids were received with an interest rate of 3.33853777% and a funding of
$14,145,042.
Motion was made to approve Ordinance No 2022-090 providing for the issuance and
sale of City of Grapevine, Texas Combination Tax and Revenue Certificates of Obligation,
Series 2022 in a principal amount not to exceed $14,500,000; awarding the sale thereof;
levying a tax in payment thereof; authorizing the execution and delivery of a paying
agent/registrar agreement; approving the official statement; approving a bond counsel
engagement letter; and enacting other provisions relating thereto.
Motion: Coy
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2022-090
AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE
OF $13,510,000 CITY OF GRAPEVINE, TEXAS COMBINATION
TAX AND REVENUE CERTIFICATES OF OBLIGATION,
SERIES 2022; AWARDING THE SALE THEREOF; LEVYING A
TAX IN PAYMENT THEREOF; AUTHORIZING THE
City Council December 6, 2022 Page 3
EXECUTION AND DELIVERY OF A PAYING
AGENT/REGISTRAR AGREEMENT; APPROVING THE
OFFICIAL STATEMENT; APPROVING A BOND COUNSEL
ENGAGEMENT LETTER; AND ENACTING OTHER
PROVISIONS RELATING THERETO
Item 9. Consider Resolution No. 2022-017 authorizing the acceptance of funds for the
State of Texas, Office of the Governor, Victim of Crime Formula Act Grant Program for
Fiscal Year 2023, Ordinance No. 2022-091 appropriating the funds, and take any
necessary action.
Chief Mike Hamlin presented this item to Council. This is the second year of a three-year
grant that funds the Victim Advocacy Program.
Motion was made to approve Resolution No. 2022-017 authorizing the acceptance of
funds for the State of Texas, Office of the Governor, Victim of Crime Formula Act Grant
Program for Fiscal Year 2023, Ordinance No. 2022-091 appropriating the funds.
Motion: Rogers
Second: O’Dell
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
RESOLUTION NO. 2022-017
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE
ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS FOR
THE PURPOSE OF PARTICIPATING IN THE STATE OF
TEXAS, OFFICE OF THE GOVERNOR, CORONAVIRUS
STATE FISCAL RECOVERY FUND (VICTIMS OF CRIME
– SB 8) GRANT PROGRAM, HEREINAFTER REFERRED
TO AS THE “GRANT PROGRAM”; AND CERTIFYING THAT
THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM
ASSISTANCE, AND PROVIDING AN EFFECTIVE DATE
ORDINANCE NO. 2022-091
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF REVENUE IN THE AMOUNT OF
$25,000 IN THE GRANT FUND TO BE RECEIVED BY THE
CORONAVIRUS STATE FISCAL RECOVERY FUND
(VICTIMS OF CRIME – SB 8) GRANT PROGRAM AND
AUTHORIZING THE APPROPRIATION OF $25,000 IN THE
GRANT FUND FOR EXPENDITURES ASSOCIATED WITH
City Council December 6, 2022 Page 4
THE GRANT WHICH ARE CONSISTENT WITH THE
APPROVED GRANT; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 10. Consider Resolution No. 2022-018 authorizing the acceptance of funds from
the State of Texas Justice Assistance Grant Program for Fiscal Year 2023, Ordinance
No. 2022-092 appropriating the funds, and take any necessary action.
Chief Hamlin presented this item to Council. The Justice Assistance Grant Program will
fund a new mobile forensic computer lab. Chief Hamlin answered questions from Council.
Motion was made to approve Resolution No. 2022-018 authorizing the acceptance of
funds from the State of Texas Justice Assistance Grant Program for Fiscal Year 2023,
Ordinance No. 2022-092 appropriating the funds.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
RESOLUTION NO. 2022-018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE
ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS FOR
THE PURPOSE OF PARTICIPATING IN THE STATE OF
TEXAS, JUSTICE ASSISTANCE GRANT PROGRAM
HEREINAFTER REFERRED TO AS THE “GRANT
PROGRAM”; CERTIFYING THAT THE APPLICANT’S
INITIAL FUNDING IS READILY AVAILABLE, AND
PROVIDING AN EFFECTIVE DATE
ORDINANCE NO. 2022-092
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF REVENUE IN THE AMOUNT OF
$13,000 IN THE GRANT FUND TO BE RECEIVED FROM
THE JUSTICE ASSISTANCE GRANT (JAG) AND
AUTHORIZING THE APPROPRIATION OF $13,000 IN THE
GRANT FUND FOR EXPENDITURES ASSOCIATED WITH
THE GRANT FOR THE PURCHASE OF A MOBILE
COMPUTER FORENSIC LAB CONSISTENT WITH
APPROVED GRANT EXPENDITURES; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
City Council December 6, 2022 Page 5
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. No one requested any items be removed from the consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 11. Consider the professional service purchase of a fireworks display for the annual
2023 Fourth of July fireworks show from Illumination Fireworks.
Convention and Visitors Bureau Director McCallum recommended approval of the
purchase of a Fourth of July fireworks display in the amount of $65,200.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 12. Consider a fireworks permit for Embassy Suites for an event to be held on
Wednesday, December 7, 2022.
Fire Chief Darrell Brown recommended approval of a fireworks permit for a one-minute
display to be held on December 7 at Embassy Suites.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 13. Consider the renewal of contracts authorizing the purchase of promotional items
for resale and public event giveaways with Coveys Promotional, Inc., 4imprint, Point
Emblems, Hero Industries and Hero 24/7.
Police Chief Hamlin recommended approval of the renewal of the agreements for
purchase of promotional items in an amount not to exceed $60,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
City Council December 6, 2022 Page 6
Nays: None
Approved: 7-0
Item 14. Consider the renewal of sole source purchases for public safety radio
maintenance with the City of North Richland Hills and the City of Colleyville.
Police Chief Hamlin recommended approval of the renewal of the sole source purchase
of public safety radio maintenance for an annual estimated amount of $250,000. The City
of North Richland Hills is the coordinator of the maintenance contract for mobile and
portable radios. The City of Colleyville is the coordinator of the radio infrastructure
maintenance.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 15. Consider the renewal of annual contract for cellular voice and data services from
AT&T Mobility.
Police Chief Hamlin recommend approval of the renewal of the annual contract for cellular
voice and data services for the Police and Fire Departments for an estimated annual
amount of $75,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 16. Consider approving and ratifying the manufacturing and installation of art panels
at the TEXRail Grapevine Main Station by Trinity Metro.
Public Works Director Bryan Beck recommended approval of the manufacturing and
installation of art panels that were completed by Trinity Metro in July 2022 for an amount
of $29,421.31.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
City Council December 6, 2022 Page 7
Item 17. Consider the renewal of annual contracts for the purchase of hot mix asphalt
with Austin Asphalt, Reynolds Asphalt and Sunmount Paving.
Public Works Director Beck recommended approval of the annual contracts for the
purchase of hot mix asphalt on an as-needed basis for an annual estimated amount of
$400,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 18. Consider the award of an informal request for quote for the purchase of two
replacement pumps for the Dooley Creek Lift Station from Precision Pump Systems.
Public Works Director Beck recommended approval of the award of an informal request
for quote for the purchase of two replacement pumps for an amount not to exceed
$23,397.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 19. Consider the award of an informal request for quote for the purchase of two
electric actuators from Machine & Valve Automation.
Public Works Director Beck recommended approval of the award of the informal request
for quote for the purchase of two electric actuators for an amount not to exceed $21,902.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 20. Consider the payment of the Texas Commission on Environmental Quality
Annual Consolidated Water Quality Fee.
Public Works Director Beck recommended approval of the payment of $35,002 for the
required fee from the Texas Commission on Environmental Quality to discharge treated
wastewater from the Wastewater Treatment Plant to Lake Grapevine.
City Council December 6, 2022 Page 8
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 21. Consider the minutes of the November 15, 2022 Regular City Council meeting.
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 8:26 p.m.
Motion: Rogers
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th
day of December, 2022.
APPROVED:
___________________________
William D. Tate
Mayor
ATTEST:
___________________________
Tara Brooks
City Secretary
City Council December 6, 2022 Page 9