HomeMy WebLinkAboutItem 08 - Secure Vaults and Locker SystemMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGE
MEETING DATE: JANUARY 5, 2016
SUBJECT: APPROVAL OF A RESOLUTION FOR A SOLE SOURCE
PURCHASE OF AN UPGRADE TO THE SECURE VAULTS AND
LOCKER SYSTEM
City Council to consider approval of a resolution for a sole source purchase of an
upgrade to the secure vaults and locker system from Knox.
FUNDING SOURCE:
Funding for this purchase is currently available in account 100-42281-210-03 (Apparatus
and Tools) for an amount not to exceed $20,875.00.
Upgrades to the Knox Security Boxes, Medical Vaults and the Knox program allows for
an improved security program for the contents (keys, EMS drugs, key fobs and access
keys) of the 33 boxes in use. Currently each Knox box has to be updated with a
computer program when an employee is hired, resigns or retires. The new program will
allow every box to be updated at the same time resulting in a saving of hours required to
complete this task. The current system requires each box to be manually connected to a
computer each time an employee is hired, resigns, or terminated. The system upgrade
also increases audit capabilities of security and accountability for the system.
This procurement will be made as a sole source in accordance with Local Government
Code Chapter 252, Subchapter B, § 252.022, General Exemptions (a)(7)(A) and (D).
Staff recommends approval.
JS/BS
3E0uk6 UhUorS
RESOLUTION NO. LbckF-jZ SVS-rEMS
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AN
UPGRADE TO THE SECURE VAULTS AND LOCKER
SYSTEMS FROM A SOLE SOURCE VENDOR AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by Texas Local Government Code, Chapter 252,
Subchapter B, Section 252.022, General Exemptions (a)(7)(A) and (D) to consider items
available from only one source as an exception to the bidding requirements of the State of
Texas; and
WHEREAS, the City of Grapevine Fire and Police Departments have a need to
upgrade their current secure vaults and locker systems; and
WHEREAS, Knox is the sole source provider for the upgrade of the secure vaults
and locker systems; and
WHEREAS, all legal prerequisites for the adoption of this resolution have been met,
including but not limited to the Local Government Code and the Open Meetings Act; and
WHEREAS, the City Council hereby declares that the approval of this resolution is in
the best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Manager or his designee is authorized to take all steps
necessary for the sole source purchase of the upgrade of the secure vaults and locker
systems from Knox for an amount not to exceed $20,875.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the sole source purchase of said upgrade of the secure vaults
and locker systems.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 5th day of January, 2016.
rAl
ATTEST:
M=106"y QW."MKORINTS"W"A
RES. NO. 2