HomeMy WebLinkAboutItem 10 - Wall Farrar Nature TrailMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGE
MEETING DATE: JANUARY 5, 2015
SUBJECT: APPROVAL FOR THE AWARD OF BEST VALUE RFB 436-2011
FOR THE WALL FARRARTRAIL
RECOMMENDATION:
City Council to consider approval for the award of Best Value RFB 436-2016 to RLM
Earthco, Inc. for the Wall Farrar Nature Trail and the attached appropriation ordinance.
FUNDING SOURCE:
Upon completion of the project, the Texas Parks & Wildlife Commission will reimburse the
City $200,000. The City will supplement the remaining $27,123.07 from the Quality of Life
fund budget that was approved for FY16.
The City Council approved the plan for Wall -Farrar Park on December 3, 2013 preceded
by the Texas Parks & Wildlife Commission's approval on May 23, 2013 for $200,000 in
grant funds. On December 17, 2013 the Council approved a professional services contract
with MHS Planning & Design for the preparation of plans and specifications for the Wall-
Farrer Nature Trail.
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter B,
Section 252.021 (a) and Section 252.041 (a). The bid was advertised in the Fort Worth
Star Telegram on November 12 and 19, 2015. There were 629 vendors electronically
notified of the bid through the eBid system. Three vendors submitted bids. The bid was
opened publicly on December 10, 2015 at 2 pm.
PARD staff and their consultant, MHS Planning & Design, LLC, evaluated the Best Value
bids. RLM Earthco, Inc. scored the highest on the various evaluation criteria. The bid
tabulation is attached.
Staff recommends approval.
KM/BS
I
Tabulafian of Bids
CRY OfGrapovifte
OfBidder ..........................................
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Cole Corso
Price
ALL BIDS SIDUTTEDARE REFLECTED ONTHISBIDTAB SHEET. HOWEVIR,SHELISUNGOFA BID ONTHSSHffi'SHOULD NOTBE
CONSTRUH! AS ACOWUNTONTHERBPONSIVI M&S OFSUCH BID ORAS ANY INIHCATIONTHATTHECRYACCEM SUCH BIDAS
RMSPONSIVK THE CRY WILL MAKE A DETERMINATION ASTO THE RES'ONSIV@tESS OFBIDSSUHMRTED BASED UPON COMPLIANCE
WITH ALL APPLICABLE LAWS, CITY OF GRAPEVINE PURQIASINO GUTDELIIHSs AND PROJECT DOCUMB'NTS; INCLUDINGBUT NOT LIMBED
TOTEEPROJECTSPECIRCATIONSANDCONTRACTDOCUMENTS THECRYWB.LNOTIFY THE SUCCEVRXBIDDERUPONAWARDOFTHE
CONTRACT AND, ACCORDING TOLA W, ALL BIDSRECEIVED WILL HE AVAILABLE FOR INSPBCTIONAT THAT TIME.
11/12/2015
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12/22/2015 9:28:27 AM
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ORDINANCE NO. 1'u1.E 'TkA'L
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE TRANSFER OF
FUNDS FROM THE CAPITAL PROJECT QUALITY OF LIFE
FUND TO THE GRANT FUND; PROVIDING FOR THE
APPROPRIATION OF THE FUNDS; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine desires to improve the quality
of life of its residents by constructing the Wall -Farrar Nature Trail; and
WHEREAS, the funding for the project is currently included in the Capital Project
Quality of Life Fund appropriation; and
WHEREAS, the City Council approved the plan for Wall -Farrar Park on December
3, 2013 preceded by the Texas Parks & Wildlife Commission approval on May 23, 2013
for $200,000 in grant funds; and
WHEREAS, the City match for the grant equals $27,123.07; and
WHEREAS, the $27,123.07 in City match will be transferred from the Capital
Project Quality of Life Fund to the Grant Fund; and
WHEREAS, in December 17, 2013 the Council approved a professional service
contract with MHS Planning & Design.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the preamble of this ordinance are true and
correct and are hereby incorporated into the body of this ordinance as if copied in their
entirety.
Section 2. That the City Council hereby authorizes the transfer of funds from
City Match portion from the Texas Park & Wildlife currently in the Capital Project Quality
of Life Fund to the Grant Fund in an amount of $27,123.07.
Section 3. That the Texas Parks & Wildlife Commission will reimburse the City
$200,000 upon completion of the project.
Section 4. That the City Council hereby, authorizes an amount of $227,137.07
to be appropriated to the Grant Fund.
Section 5. That a copy of the revised FY 2015-2016 Capital Project Quality of
Life Fund budget document shall be kept on file in the office of the City Secretary and on
the City of Grapevine website.
Section 6. That the terms and provisions of this ordinance shall be deemed to
be severable, and that if the validity of any section, subsection, word, sentence or phrase
shall be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 7. That the fact that the present ordinances and regulations of the City
of Grapevine, Texas are inadequate to properly safeguard the health, safety, morals,
peace and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety,
and general welfare which requires that this ordinance shall take effect immediately from
and after its passage and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 5th day of January, 2016.
ATTEST:
ORD. NO. 2