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HomeMy WebLinkAboutItem 13 - Solid Waste Call for ProjectsMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: JANUARY 5, 2016 SUBJECT: NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS REGIONAL SOLID WASTE PROGRAM LOCAL IMPLEMENTATION PROJECT CALL FOR PROJECTS City Council consider adopting a resolution authorizing City of Grapevine participation in the North Central Texas Council of Governments' FY 2016/FY 2017 Regional Solid Waste Program Local Implementation Project, authorizing staff to submit a funding application under this Call for Projects in an amount of $46,050 for a Ballfield Complex Recycle Program, consider adopting an appropriation ordinance, authorizing staff to execute application submittal documents, and take any necessary action. FUNDING Upon completion of the project, the North Central Texas Council of Governments will reimburse the City in an amount up to $46,050. MMEAMEM The North Central Texas Council of Governments (NCTCOG) has opened its FY 2016 / FY 2017 Regional Solid Waste Program Local Implementation Call for Projects. The Program will provide grant funding to projects which further goals consistent with the Regional Solid Waste Management Plan. The continuation of the ballfield recycling program will allow Grapevine to reduce waste, improve operational efficiency, ensure recyclables are recycled, reduce illegal dumping and encourage recycling to all who visit our sports complex ballfields; by providing a location for proper disposal of trash and recyclables; and by providing text messages when compactors are ready to empty to prevent the overflow of trash and wind-blown trash. The program will also offer education by displaying messages on the solar powered compactors that encourage recycling. Regionally, there is a total of $1.3 million available for Materials Management Projects with individual project funding from $15,000 to $200,000. The due date for applications is January 15, 2016. Interlocal Agreements for approved programs will be processed in March 2016. If funding is awarded for implementation of the Ballfield Complex Recycle Program, city staff will install the solar powered compactors and ensure that information about the new recycling opportunities is shared with residents as the units are installed. Grapevine is committed to increasing recycling in our community. In the event the City does not receive the grant, staff will continue to phase funding of the project through the regular operating budget. Staff recommends approval. Mst RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE FILING OF A PROJECT APPLICATION WITH THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS FOR A REGIONAL SOLID WASTE PROGRAM LOCAL IMPLEMENTATION PROJECT; AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ACT ON BEHALF OF THE CITY OF GRAPEVINE IN ALL MATTERS RELATED TO THE APPLICATION; AND PLEDGING THAT IF FUNDING FOR THIS PROJECT IS RECEIVED, THE CITY OF GRAPEVINE WILL COMPLY WITH ALL PROJECT REQUIREMENTS OF THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS, THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY AND THE STATE OF TEXAS AND PROVIDING AN EFFECTIVE DATE WHEREAS, the North Central Texas Council of Governments (NCTCOG) is directed by the Texas Commission on Environmental Quality (TCEQ) to administer solid waste project funds for the implementation of NCTCOG's adopted Regional Solid Waste Management Plan; and WHEREAS, the City of Grapevine, Texas is qualified to apply for project funds under the Request for Project Applications; and WHEREAS, all legal prerequisites for the adoption of this resolution have been met, including but not limited to the Local Government Code and the Open Meetings Act; and WHEREAS, the City Council hereby declares that the approval of this resolution is in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That the City Manager or his designee, is authorized to request project grant funding in the amount of $46,050.00 under NCTCOG's Request for Project Applications of the Regional Solid Waste Local Project Funding Program and act on behalf of the City of Grapevine in all matters related to the grant project application and any subsequent project contract that may result. Section 2. That if the grant project is funded, the City of Grapevine will comply with the requirements of NCTCOG, TCEQ and the State of Texas. Section 3. That the City of Grapevine will allocate and expend the necessary monies to support this grant project and then seek reimbursement from the NCTCOG on a timely basis. Section 4. That the grant project funds and any project -funded equipment or facilities will be used only for the purposes for which they are intended under the project. Section 5. That the grant activities for this project will comply with and support the adopted regional (and local) solid waste management plans adopted for the geographical area in which the activities are performed. Section 6. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 5th day of January, 2016. ATTEST: RES. NO. 2 ORDINANCE NO. 5oL! D W AS7c- C A t-(- Fo 12- P /L oseeTS AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UPD GRAPEVINE, TEXAS, AUTHORIZING THE TRANSFER OF ® 1�g7ra,� FUNDS FROM THE STREET MAINTENANCE CAPITAL �� REPLACEMENT FUND TO THE GRANT FUND; PROVIDING FOR THE APPROPRIATION OF THE FUNDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Council of the City of Grapevine desires to improve recycling in the community; and WHEREAS, the North Central Texas Council of Governments has issued a Call for Projects for the FY 2016/17Y 2017 Regional Solid Waste Program Local Implementation Project; and WHEREAS, the City of Grapevine, Texas is qualified to apply for project funds under the Request for Project Applications; and WHEREAS, the City wishes to submit a funding request under this program for a Ballfield Complex Recycle Program; and WHEREAS, funding for the project is currently included in the Street Maintenance Capital Replacement Fund. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated in the preamble of this ordinance are true and correct and are hereby incorporated into the body of this ordinance as if copied in their entirety. Section 2. That the City Council hereby authorizes the transfer of funds currently in the Street Maintenance Capital Replacement Fund to the Grant Fund in an amount of $46,050.00. Section 3. That the North Central Texas Council of Governments will reimburse the City $46,050.00 upon completion of the project. Section 4. That the City Council hereby authorizes an amount of $46,050.00 to be appropriated to the Grant Fund. Section 5. That a copy of the revised FY 2015-2016 Capital Project Quality of Life Fund budget document shall be kept on file in the office of the City Secretary and on the City of Grapevine website. Section 6. That the terms and provisions of this ordinance shall be deemed to be severable, and that if the validity of any section, subsection, word, sentence or phrase shall be held to be invalid, it shall not affect the remaining part of this ordinance. Section 7. That the fact that the present ordinances and regulations of the City of Grapevine, Texas are inadequate to properly safeguard the health, safety, morals, peace and general welfare of the inhabitants of the City of Grapevine, Texas, creates an emergency for the immediate preservation of the public business, property, health, safety, and general welfare which requires that this ordinance shall take effect immediately from and after its passage and it is accordingly so ordained. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 5th day of January, 2016. F.11 a a ATTEST: F -'l :I waoin M bygm _• KOTZTI 49 ORD. NO. 2