HomeMy WebLinkAboutItem 16 - Office SuppliesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: • RUMBELOW,•
MEETING DATE: JANUARY 19, 2016
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR
OFFICE SUPPLIES
RECOMMENDATION:
City Council to consider approval to renew an annual contract for office supplies with
Office Depot, Inc.
FUNDING SOURCE:
Funding for this purchase is limited to the budgeted amount by each department for total
annual estimated budgeted amount of $200,000.00.
BACKGROUND:
This annual contract will establish fixed annual pricing for various office supply items on
an as -needed basis for all city departments. The contract provides a wide assortment of
office supplies and allows for departments to order online through a web based catalog.
This purchase will be made in accordance with an existing Cooperative Agreement with
The Cooperative Purchasing Network (TCPN) as allowed by Texas Local Government
Code, Section 271.102, Cooperative Purchasing Program. The contract was for an
initial one-year period with four optional one-year renewals. If approved, this will be the
first renewal option.
Bids were taken by the Cooperative and a contract was awarded to Office Depot.
Purchasing staff reviewed the contract for specification compliance and pricing and
determined that the contract would provide the best service and pricing for meeting the
needs of the City.
Staff recommends approval.