HomeMy WebLinkAboutItem 16 - Chevrolet VansMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITYyCOUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGE
MEETING DATE: AUGUST 20, 2013
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF UP-
FITTING EQUIPMENT FOR CHEVROLET VANS THROUGH A
COOPERATIVE AGREEMENT WITH THE STATE OF TEXAS
CO -OP PURCHASING PROGRAM
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of up- fitting equipment
for Chevrolet vans from AG Van & Truck Equipment, Inc. through a Cooperative
Agreement with the State of Texas Co -op Purchasing Program.
FUNDING SOURCE:
Funding for this purchase is currently available in account 325 - 48910 - 118 -13 -0016
(Capital Equipment/Machinery Purchase Fund /Motor Vehicles) in the amount not to
exceed $21,552.65.
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This purchase will be made in accordance with an existing Cooperative Agreement with
the State of Texas Co -op Purchasing Program as allowed by Texas Local Government
Code, Section 271.081, 082 and 083 State Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to AG Van & Truck
Equipment, Inc. under contract TXMAS-11-23VO60 for Van and Truck Accessories and
Equipment. The Fleet Services Division of the Public Works Department staff and
Purchasing reviewed the contract for specification compliance and pricing and
determined that the contract would provide the best product and pricing for meeting the
needs of the City. The Interlocal Contract for Cooperative Purchasing satisfies all
bidding requirements under the Texas Local Government Code.
This purchase will provide for the up- fitting and equipment on four 2013 Chevrolet vans
for the Public Works Facility Services Division. The Public Works Department received
approval to purchase this equipment along with the four new vans in the Vehicle and
Equipment Replacement List for FY2013 Budget.
August 14, 2013 (12:32:43 PM)
Staff recommends approval.
PH /LW
August 14, 2013 (12:32:43 PM)
RESOLUTION NO. k0LE7 vt,NC,
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE UP-
FITTING EQUIPMENT FOR CHEVROLET VANS THROUGH
AN ESTABLISHED COOPERARATIVE AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Sections
271.081, 082 and 083 to purchase an item under state contract therefore satisfying any
state law requiring local governments to seek competitive bids; and
WHEREAS, the State of Texas term contracts are a qualified purchasing
cooperative program as authorized under the Texas Local Government Code; and
WHEREAS, the City of Grapevine, Texas, has established a Cooperative
Agreement with the State of Texas #M2201 and wishes to utilize a contract meeting all
State of Texas requirements; and
WHEREAS, the State of Texas has an established term contract TXMAS -11-
23V060 for Van and Truck Accessories and Equipment with AG Van & Truck Equipment,
Inc.
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of up- fitting equipment on four Chevrolet vans for the Public Works Facility Services
Division for an amount not to exceed $21,552.65.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said up- fitting equipment.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 20th day of August, 2013.
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