HomeMy WebLinkAboutItem 18 - Grounds Management ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JANUARY 19, 2016
SUBJECT: APPROVAL FOR THE AWARD OF CONTRACT 434-2016
ANNUAL CONTRACT FOR GROUNDS MANAGEMENT
SERVICES
RECOMMENDATION:
City Council to consider approval for the award of contract 434-2016 to Terracare
Associates for Grounds Management Services.
FUNDING SOURCE:
Funding for this purchase is currently available in account 100-44540-312-3 (Professional
Services)
BACKGROUND:
The City of Grapevine decided almost 20 years ago to contract grounds management
services in the City of Grapevine. At the time, it was very innovative for the City to pursue
outside sources to supplement maintenance operations. In 1995, there were 566 acres of
parks in Grapevine. Today, there are over 1,555 acres of parks. The decision by the City
was instrumental in keeping the grounds maintained to the level our citizens expect without
adding additional capital and employees.
For the past 20 years VMC (now Terracare) has managed the contract for grounds
management services. Terracare/VMC has supported the festivals and special events for
years at no cost to the City and has recently relocated their operations office to Grapevine.
The unit pricing from the 2010 contract has remained the same for the proposed 2016
contract.
The ground management services contract for the City of Grapevine encompasses all City
facilities, parks, lake parks, medians, roads, right-of-ways, rail road right-of-way, and
drainage ditches. The following services are performed at the various properties; litter
removal, mowing, trimming, landscape maintenance, irrigation, fertilization and pesticide
applications.
Terracare's combined unit prices were approximately 50% lower than AALC, INC.
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter B,
Section 252.021 (a) and Section 252.041 (a). The bid was advertised in the Fort Worth
Star Telegram on October 15 and 22, 2015. There were 367 vendors electronically notified
with two bids submitted. The bid was opened publicly on December 3, 2015 at 2 pm. This
is for an annual contract with four, one-year optional renewals.
Staff recommends approval.
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