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HomeMy WebLinkAbout2023-01-19 Regular MeetingAgenda City of Grapevine, Texas Golf Course Advisory Board January 19, 2023 5:00 P.M. Grapevine Golf Course Clubhouse (Multipurpose Room) 3800 Fairway Drive Grapevine, Texas 76051 Call to Order Citizen Comments Any person who is not scheduled on the agenda may address the <Board> under Citizen Comments or on any other agenda item <by completing a Citizen Appearance Request form with the staff>. A member of the public may address the <Board> regarding an item on the agenda either before or during the Board's consideration of the item, upon being recognized by the <Chairman> or upon the consent of the <Board>. In accordance with the Texas Open Meetings Act, the <Board> is restricted in discussing or taking action during Citizen Comments. New Business 1) Summary of Golf Course operations 1st Quarter (Robert Singletary) 2) Golf Course maintenance report (Merlin Tielkemeier) 3) Persimmons Bar and Grill update (Archie Grine) 4) Instructional programs & golf outings (Eric Hunt) Consideration of minutes Consider approval of the minutes of the October 20, 2022 meeting and take any necessary action. Adiournment If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the Grapevine Golf Course, Robert Singletary, at 817-410-3379 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Golf Course Advisory Board Agenda was prepared and posted on this the 13th DAY of January, 2023 AT 5:00 P.M. Robert Singletary Director of Golf The Golf -Course Advisory Board of the City of Grapevine, Texas met in regular sessi on this 19th day of January 2023 at 5:00 p.m. at the Grapevine Golf Course, 3800 Fairway Drive, with the following members present: i AMIM-Tiff 2� �# • Member (Present) Member (Present) M, e-mW6r Q4t Prasdnt) Member (Present) Member (Present) Member (Present) Member (Present) Member (Present) Robert Singletary Director of Golf Eric Hunt Head Golf Professional Merlin Tielkemeier Superintendent !R,ob Chaney Kitchen Manager glaul Slechta City of Grapevine Council MembeA CALL TO ORDER Robert Singletary called the meeting to order at 5:00pm. He informed everyone that Tom Cherry would not be in attendance due to a personal family matter. L01 111 rA:4 0 0 a 01111-1 L33WEM =--- 1) Robert Singletary reviewed the executive summary report. Weather was a factor in the 1 sl quarter thus our revenue and rounds were down. 14 days of several weather impact. Total revenue was down 4% to prior but 1 % to budget. Merchandise sales were only down 4% while rounds were down 20% to prior; 11 % to budget. January is off to a great start as we have had great weather. As of January 19th, we have already reached our revenue number for January 2022. We had several small to medium size outings in October which we can blend into regular play. We have successfully transitioned the ownership of Persimmon's to the city of Grapevine. We successfully implemented new golf rates approved by the city council which has helped due to round decreasing with the weather. We are trying very hard to regain our night business in Persimmon's by updating the menu and having a fully staffed kitchen. Gabe Altshule resigned as of 12/31/22 but we have hired David Hirschfeld to replace him. We feel play will not slow down in the upcoming months so we have increased our outside service staffing. a - - a 4 - . - - 0 ^ 0 0 0 - - - . 6 0 11161611WON Uld-111111 -•0 as- - -a— _-_ - - __- - _-_ - __ - __ - — _-M-UR - - --a-- a- of the main entrance. The project should take 10 days. We have added some ne equipment while other courses have had a hard time receiving new equipment duele supply chain issues. Some of the poa has come back while the PoaCure has not work like we wanted it to. He will then try some growth regulator to see if that will work. Oth clubs have used it with some success. Ronnie Hatley mentioned if resurfacing the gree was an option in the near future. It is • • radar • would have to do 1 nine at a ti and would take around 12 weeks. We could not do all 3 nines at once as we would ha • shut down the entire golf • 3) Bob Chaney commented on Persimmon's. He has hired 2 new cooks to have 4 tot which is very positive as the kitchen is fully staffed. They all bring much experience b in • areas. Breakfast is on the front of everyone's mind to provide a good men at least 5 days a week. The breakfast buffet on Saturday and Sunday is doing very we Should have a breakfast menu within 2 weeks. BC • to •• at a variety of me t n options with different items, presentations, costs, etc... The dinner menu has be 'I updated with new pasta and dessert dishes. Still working on the FOH service level There will be a Valentine's Day menu/dinner. BC has added some items to th outing/buffet menu to have more of a variety. The plan is to open the bunker as soon we can get approval from the county health inspector. We want to provide more fo options • the beverage cart (time stamped to sell within a timely manner). 4) Eric Aunt commented • instruction programs and golf outings. We • tu receive inquires everyday i• outings • varies sizes. I have had to turn away several outings to not lose our identity as a public golf course. We are looking to do higher quality outings than quantity. With the addition of David, he will be in charge of the junior golf academy with help from Sally. He has great experience in teaching junior and giving • clinics. CONSIDERATION of MINUTES Consideration to approve the minutes from the October 20th, 2022 meeting were approved by a motion by Robert Blalock with a second from Bryan Humphreys. ADJOURNMENT Robert Singletary asked for an adjournment of the meeting (5:39pm) and a second was made by Dion Christison. All were in favor and no one opposed. ATTEST,`� Robert Singletary Director of of APPROVED: Tiff Cherry Chairman 0