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HomeMy WebLinkAboutItem 16 - MinutesSTATE OF TEXAS The City Council and the Planning and Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 19th day of January, 2016 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present: William D. Tate Darlene Freed Sharron Spencer Mike Lease Chris Coy Duff O'Dell Paul Slechta Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Monica Hotelling Member Jim Fechter Member Gary Martin Member Beth Tiggelaar Member Dennis Luers Member Theresa Mason Alternate Bob Tipton Alternate constituting a quorum, with the following members of the City Staff: Bruno Rumbelow s 'j Jennifer Hibbs John F. Boyle, Jr. 3 Matthew C.G. Boy Tara Broolft 141,1111 K 110� � City Manager Assistant City Manager City Attorney Assistant City Attorney City Secretary Mayor Tate called the meeting to order at 6:18 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: 01/19/16 A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (portion of 185 acres owned by City) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Mayor Tate announced that he would recuse himself from a portion of item 1A and filed a Conflict of Interest Affidavit with the City Secretary. Mayor Pro Tern Freed presided over that portion of the Executive Session. Mayor Tate joined the Executive Session at 6:36 p.m. The City Council recessed to the City Council Conference Room and began the closed session at 6:21 p.m. The closed session ended at 7:16 p.m. Upon reconvening in open session in the Council Chambers, Mayor Pro Tern Freed asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow requested Council move to approve the Twelfth Amendment to Contract of Sale with JLB Realty and authorize the City Manager to execute the Amendment and all associated documents. Motion was made to approve the Twelfth Amendment to Contract of Sale with JLB Realty and authorize the City Manager to execute the Amendment and all associated documents. Motion: Lease Second: Coy Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Abstains: Tate Approved: 6-0-1 City Manager Rumbelow requested Council move to approve the Seventh Addendum to Convention Development and Marketing Agreement with Gaylord and authorize the City Manager to execute the Addendum and all associated documents. Motion was made to approve the Seventh Addendum to Convention Development and Marketing Agreement with Gaylord and authorize the City Manager to execute the Addendum and all associated documents. Motion: O'Dell Second: Lease 4 Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 NOTE: City Council continued with the Regular Meeting in open session in the City Council Chambers. Mayor Tate called the meeting to order at 7:33 p.m. in the City Council Chambers. I 19 LTLOIGY-111 I Vice Chairman Wilson delivered the Invocation and led the Pledge of Allegiance. WIM9RIN Item 2. Mayor Tate to recognize Grapevine High School Tennis team for winning the State Championship. Mayor Tate presented a recognition to Coach Ryan Gillen and the Grapevine High School Tennis team for winning the State Championship. Item 3. Mayor Tate to recognize Grapevine High School Girls Cross Country team for winning the State Championship. Mayor Tate presented a recognition to Coaches Rick Miller, Jeff Nisbet, and Alissa Cordes and the Grapevine High School Girls Cross Country team for winning the State Championship. KNEMER��� Item 4. Conditional Use Permit CU15-47 (Grapevine Cricket Fields Mayor Tate declared the public hearing open. Development Services Assistant Director Ron Stombaugh presented this item. The property is located at 3451 Foxfire Lane. The applicant requested to allow for stadium lighting and to exceed the maximum permitted height of a tent/canopy structure in conjunction with a cricket field complex to include cricket batting cages. Applicant Venicet Kandanaca presented this item to Council and answered questions from the Planning and Zoning Commission and City Council Jeff Cook, 3389 Foxfire Lane, spoke in support. Eric Miscoll, 3321 Van Zandt Court, spoke in opposition. 3 Nick Salomone, 3225 Wilberger Trail, spoke in opposition. Ken Burkett, 3201 Fannin Drive, spoke in opposition. Ryan Davis, 3209 Wilberger Trail, spoke in opposition. Melani Windham, 3205 Wilberger Trail, spoke in opposition. There was no correspondence to report. Motion was made to close the public hearing. Motion: Fechter Second: Martin Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 5. Conditional Use Permit CU15-48 (Blue Goose Cantina) Mayor Tate declared the public hearing open. Development Services Assistant Director Stombaugh presented this item. The property is located at 2455 East Grapevine Mills Circle. The applicant is requesting to amend the previously approved site plan of CU05-27 SDRC, CU02-43 (Ordinance No. 2002-79) for a planned commercial center in excess of 1,000,000 square feet of gross leasable space with the possession, storage, retail sale and on -premise consumption of alcoholic beverages (beer, wine and mixed beverages), specifically to revise the floor plan, building elevations, and to allow outside dining and outdoor speakers in conjunction with a restaurant. Applicants John Hamilton and Matt Mortimer presented this item and answered questions from City Council. There were no questions from the Planning and Zoning Commission. Steven J. Smith, 5525 Lyons Road, Garland, Texas spoke in support of this item. There was no correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second: Hotelling Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None VI. Motion was made to close the public hearing. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 6. Conditional Use Permit CU15-49 (Wise Guy's Pizzeria) Mayor Tate declared the public hearing open. Development Services Assistant Director Stombaugh presented this item. The property is located at 322 South Park Boulevard. The applicant requested to amend the previously approved site plan of CU 14-39 (Ordinance No. 2014-65) for a planned commercial center with the possession, storage, retail sale and on -premise consumption of alcoholic beverages (beer and wine only), outside dining and outdoor speakers, specifically to allow off -premise consumption of alcoholic beverages (beer only) in conjunction with a restaurant. Applicant Kevin McNamara presented this item and answered questions from the Planning and Zoning Commission and City Council. No one spoke during the public hearing and there were two letters of support. Motion was made to close the public hearing. Motion: Luers Second: Hotelling Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O'Dell Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 7. Historical Landmark District HL15-06 (517 East Worth Street) - a 0 0 - . • 0 0 - Development Services Assistant Director Stombaugh presented this item. The property is located at 517 East Worth Street. The applicant is requesting designation as a Historic 19 JINUM. Landmark Subdistrict. The Historic Preservation Commission approved this request on October 28, 2015. Motion was made to close the public hearing. Motion: Hotelling Second: Wilson Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Spenser Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 8. Historic Landmark District HL15-08 (318 East Worth Street) Mayor Tate declared the Public Hearing open. Development Services Assistant Director Stombaugh presented this item. The property is located at 318 East Worth Street. The applicant requested designation as a Historic Landmark Subdistrict. The Historic Preservation Commission approved this request on October 28, 2015. No one spoke during the public hearing and there was not any correspondence to report. Motion was made to close the public hearing. Motion: Tiggelaar Second: Martin Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Freed Second: O'Dell Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 R -I Item 9. Historic Landmark District HL15-09 (511 Estill Street) Mayor Tate declared the Public Hearing open. Development Services Assistant Director Stombaugh presented this item. The property is located at 511 Estill Street. The applicant requested designation as a Historic Landmark Subdistrict. The Historic Preservation Commission approved this request on November 18, 2015. No one spoke during the public hearing and there was not any correspondence to report. Motion was made to close the public hearing. Motion: Martin Second: Wilson Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 10. Final Plat of Lots 1 R and 2R, Block 1, Eggers Addition being a replat of Lots 1, 2, and 3, Block 1, Eggers Addition Mayor Tate declared the Public Hearing open. Manager of Engineering John Robertson presented this item. The property is located at 3215, 3219, and 3223 Wintergreen Terrace. The applicant requested to convert three lots into two. No one spoke during the public hearing and there was not any correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Wilson Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O'Dell Second: Coy 0 01/19/16 Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. CITIZEN COMMENTS No one spoke during the Citizen Comments. Item 12. Chief Financial Officer to present monthly financial update. ChiefFinancial Officer Greg Jordan reported the general fund is strong with revenues trending upward and expenditures below budget. The utility fund and golf fund is strong. The lake parks is below budget due to the flood but they are still working on business interruption insurance. The general fund sales tax, mixed beverage and hotel occupancy tax are all trending upward. Unemployment remains below the national average. 19 1 .17, JA -0-11- 1-01 Item 13. Consider appointing John Levitt, PE and Keith Hamilton, PIE to the five member Impact Fee Advisory Committee and take any necessary action. Public Works Director Stan Laster presented this item to Council. State law requires the City to update the Impact Fee Land Use Assumptions and Capital Improvements Plan every five years. They will be due in December 2016. There were two resignations to the committee. Motion was made to appoint John Levitt, PE and Keith Hamilton, PE to the Impact Fee Advisory Committee. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 01/19/16 Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No items were removed from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 14. Consider a resolution authorizing a professional services contract for medical control services from BEST EMS. Fire Chief Darrell Brown recommended approval of a contract with BEST EMS in the amount of $23,760 which allows on -duty Baylor Scott & White Emergency Department physicians to provide 24 hours a day medical guidance to Grapevine Fire Department paramedics by phone and in person. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 15. Consider the City Investment Policy pursuant to the provisions of the Public Funds Investment Act, Chapter 2256, Texas Government Code. Chief Financial Officer Jordan recommended approval of the amendments to the City Investment Policy. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 M 01/19/16 Item 16. Consider renewal of an annual contract for office supplies with Office Depot Inc. through an established Cooperative Agreement with The Cooperative Purchasing Network (TCPN). Chief Financial Officer Jordan recommended approval of an annual contract to establish fixed annual pricing for various office supply items on an as -needed basis for all city departments for a total annual estimated budgeted amount of $200,000. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 17. Consider a resolution for the purchase of a demo spin and relief reel grinder from Luber Bros. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Golf Director Russell Pulley recommended approval of the purchase of a demo spin and relief reel grinder to sharpen blades for greens mowing equipment for an amount not to exceed $31,401.50. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 • • • • , .• , ,. Item 18. Consider award of contract 434-2016 to Terracare Associates for Grounds Management Services. Parks and Recreation Director Kevin Mitchell recommended approval of the award of contract for Grounds Management Services which encompasses all City facilities, parks, lake parks, medians, roads, right-of-ways, rail road right-of-way,, and drainage ditches. ius The following services are performed at the various properties; litter removal, mowing, trimming, landscape maintenance, irrigation, fertilization and pesticide applications. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 19. Consider a resolution authorizing the purchase of a vacuum truck from Vir ig nia Truck Center through an Interlocal Membership Agreement with the National Joint Powers Alliance (NJPA). Public Works Director Laster recommended approval of the purchase of a 2016 Freightliner M2 chassis with mounted vacuum debris collector in an amount not to exceed $166,253.55. The vacuum truck is a leaf collector that will be used to collect leaves and debris from drain inlets and gutters to improve street sweeping efficiency and control flooding and other environmental issues. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 i i f 1 .11: • i i i, t' i • WIN INK iFA ! Item 20. Consider a resolution authorizing the purchase of a tandem dump truck from Grande Truck Center through an Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC). Public Works Director Laster recommended approval of the purchase of a 2016 Mack GU713 tandem dump truck for the Public Works Utilities Department in an amount not to exceed $145,820. Motion was made to approve the consent agenda as presented. Motion: Freed it Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 1 A 1 ler-11 01191 V 00117111 BYTAI I Item 21. Consider award of an informal request for quote for a polymer mixing system for the Public Works Department from IPM Systems. Public Works Director Laster recommended approval of the informal request for quote for the IPM Polymer Feed System needed to inject polymer into sludge produced from ongoing treatment of our Wastewater Treatment Facility. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 22. Consider the minutes of the January 5, 2016 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as presented. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 23. Conditional Use Permit CU15-47 (Grapevine Cricket Fields) Chairman Oliver reported the Planning and Zoning Commission voted 5-2 to approve the conditional use permit stipulating the lights would be turned off by 9:00 p.m. Sunday thru Thursday and by 10:00 p.m. on Friday and Saturday. im Motion was made to approve CU15-47 (Grapevine Cricket Fields) with the recommendation of the Planning and Zoning Commission. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 24. Conditional Use Permit C15- (Blue Goose Cantina) Chairman Oliver reported the Planning and Zoning Commission voted 7-0 to approve the conditional use permit. Motion was made to approve CU 15-48 (Blue Goose Cantina) Motion: Coy Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 13 01/19/16 Item 25. Conditional Use Permit CU15-49 (Wise Guy's Pizzeria) Chairman Oliver reported the Planning and Zoning Commission voted 7-0 to approve the conditional use permit. Motion was made to approve CU 15-49 (Wise Guy's Pizzeria) Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 iim • •' 9 2 f 1 ' • 11• Item 26. Historical Landmark District L1-06 (517 East Worth Street) Chairman Oliver reported the Planning and Zoning Commission voted 7-0 to approve the historic landmark district. Motion was made to approve HL15-06 (517 East Worth Street). Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 •.A Item 27. Historic Landmark District L1- (318 East Worth Street) Chairman Oliver reported the Planning and Zoning Commission voted 7-0 to approve the historic landmark district. Motion was made to approve HL15-08 (318 East Worth Street). Motion: Coy Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 . • 1 . 1 • • i �, . • 1 500's • • ' �' • iR 01/19/16 •: •. . 1•• . •'" '� Ili li � �' � • Item 28. Historic Landmark District L15-0 (511 Estill Street) Chairman Oliver reported the Planning and Zoning Commission voted 7-0 to approve the historic landmark district. Motion was made to approve HL15-09 (511 Estill Street). Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 in MM" m UAI ON Lei �.Al 0111 NJ. A,, I Item 29. Final Plat of Lots 1 R and 2R, Block 1, Eq-qers Addition Chairman Oliver reported the Planning and Zoning Commission voted 7-0 to approve t final plat I Motion was made to approve the Statement of Findings and the Final Plat of Lots 1 R and 2R, Block 1, Eggers Addition. Motion: Freed Second: O'Dell Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 0 Motion was made to adjourn the meeting at 9:22 p.m. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and Approved by the City Council of the City of Grapevine, Texas on this the 2nd day of February, 2016. WIN Tara Brooks City Secretary 90ROAMIN William D. Tate Mayor iu;