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HomeMy WebLinkAbout2016-02-02 Regular MeetingAGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, FEBRUARY 2, 2016 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:00 p.m. Dinner 6:30 p.m. Call to Order - City Council Chambers 6:30 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers EXECUTIVE SESSION: City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (portion of 185 acres owned by City) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers INVOCATION: Council Member Mike Lease CITIZEN COMMENTS 2. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. FEBRUARY 2, 2011 PAGE 3. Mayor Tate to recognize Dough Aguirre for life saving actions by demonstrating concern and selfless service toward his neighbors during a fire. 4. Staff to present an update on DFW Connector/State Highway 121 improvements. 5. Director of Development Services to present Development Services departmental update. 6. City Council to conduct a public hearing regarding the amendment to the Tax Increment Reinvestment Zone Number One Project and Financing Plan to establish project costs including educational facilities project costs pursuant to Texas Tax Code, Section 311.008 and 311.0085, and take any necessary action. NEW BUSINESS 7. Consider an ordinance approving Tax Increment Financing District Reinvestment Zone Number One Amended Project and Financing Plan and take any necessary action. 8. Consider the Amended Grapevine-Colleyville ISD Tax Increment Financing District Reinvestment Zone Number One Participation Agreement and take any necessary action. 9. Consider the Grapevine-Colleyville ISD Tax Increment Financing District Reinvestment Zone Number One Development Agreement and take any necessary action W01 0 RIQ 0 1 Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 10. Consider a resolution calling the 2016 City Officers Election for City Council Places 3 and 4 for May 7, 2016 and determining the polling location in compliance with the Texas Election Code. City Secretary recommends approval. 11. Consider renewal of annual contracts with Austin Masonry Construction Inc. as primary vendor and Chibli Stone Works as the secondary vendor for masonry FEBRUARY 2, 2011 PAGE construction and repair services. Parks and Recreation Director recommends approval. 12. Consider a resolution authorizing the purchase of advertising services for the Activities Guide with Community Impact News. Parks and Recreation Director recommends approval. 13. Consider a resolution authorizing the purchase of playground equipment from Lea Park & Play through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Parks and Recreation Director recommends approval. 14. Consider an extension to the annual contract for janitorial services and litter control with Regent Services. Parks and Recreation Director recommends approval. 15. Consider an Interlocal Agreement with the Trinity River Authority of Texas (TRA) and an ordinance appropriating funds for the funding participation in the design and construction of City monitoring improvements at IRA's Colleyville East/Grapevine West Meter Station. Public Works Director recommends approval. 16. Consider the minutes of the January 19, 2016 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. FAIX10111m, If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with I hereby certify that Grapevine City Hall, 2016 by 5:00 p.m. the Open Meetings Law, Texas Government Code, Chapter 551, the above agenda was posted on the official bulletin boards at 200 South Main Street and on the City's website on January 29, Tara Brooks, City Secretary Ur rn U1 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of February, 2016 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Darlene Freed Sharron Spencer Mike Lease Chris Coy Duff O'Dell Paul Slechta Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:30 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (portion of 185 acres owned by City) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:35 p.m. The closed session ended at 7:29 p.m. 02/02/16 Mayor Tate recused himself from item 1A and filed a Conflict of Interest Affidavit with the City Secretary. Mayor Pro Tem Freed presided over that portion of the Executive Session. Mayor Tate joined the Executive Session at 7:02 p.m. Upon reconvening in open session in the Council Chambers, Mayor Pro Tem Freed asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Sections 551.072 and 551.087, Texas Government Code. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:36 p.m. in the City Council Chambers. Invocation Council Member Mike Lease delivered the Invocation. Pledge of Allegiance Boy Scout Troop 240 posted the colors and led the Pledge of Allegiance. Item 2. Citizen Comments Carl Young, 4113 Meadow Drive, requested clarification on Item 15, Interlocal Agreement with the Trinity River Authority of Texas. Doug Hutchins, 600 Austin Street #4, introduced his initiative, Deliver Grapevine, to deliver flowers to women in the nursing homes and rehabilitation centers in Grapevine. Item 3 Mayor Tate to recognize Dough Aguirre for life saving actions by demonstrating concern and selfless service toward his neighbors during a fire. Mayor Tate presented a Certificate of Recognition to Dough Aguirre for his efforts to rescue his neighbors from a fire on December 5, 2015. Item 4 Staff to present an update on DFW Connector/State Highway 121 improvements. Director of Transportation Projects Jerry Hodge presented the proposed construction plans for State Highway 360 and State Highway 121. The Texas Highway Commission awarded $61,000,000 for improvements to the DFW Connector/State Highway 121 improvements. 1► 02/02/16 Item 5. Director of Development Services to present Development Services departmental update. Director of Development Services Scott Williams reported the Construction Valuation for Fiscal Year 2015 was $192,800,394 which was an increase of $38,663,024 from Fiscal Year 2014. Mr. Williams then described the work of Code Enforcement Officers Mark McCarty and Gene Tignor who worked 1,384 Code Enforcement cases in Fiscal Year 2015. Item 6. City Council to conduct a public hearing regarding the amendment to the Tax Increment Reinvestment Zone Number One Project and Financing Plan to establish proiect costs including educational facilities project costs pursuant to Texas Tax Code Section 311.008 and 311.0085, and take any necessary action. Mayor Tate declared the public hearing open. Chief Financial Officer Greg Jordan introduced David Pettit with David Pettit Economic Development who outlined the changes to the Tax Increment Reinvestment Zone Number One. No one spoke during the public hearing. Motion was made to close the public hearing. Motion: Coy Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 7. Consider an ordinance approving Tax Increment Financing District Reinvestment Zone Number One Amended Project and Financing Plan and take any necessary action David Pettit presented this item in conjunction with Item 6. The Amended Project and Financing Plan includes expanding the boundary an additional 419 acres for a total of 661 acres and extending the term to December 31, 2038. City Council approved the changes at their December 15, 2016 meeting. The Tax Increment Reinvestment Zone Number One Board of Directors approved the Amended project and financing plan on January 19, 2016. Motion was made to approve the ordinance amending Tax Increment Financing District Reinvestment Zone Number One Amended Project and Financing Plans. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 3 02/02/16 ORDINANCE NO. 2016-010 AN ORDINANCE APPROVING AN AMENDED PROJECT AND FINANCING PLAN FOR TAX INCREMENT REINVESTMENT ZONE NUMBER ONE, CITY OF GRAPEVINE, TEXAS; MAKING VARIOUS FINDINGS RELATED TO SUCH AMENDED PLAN; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE Item 8 Consider the Amended Grapevine-Colleyville ISD Tax Increment Financing District Reinvestment Zone Number One Participation Agreement and take any necessary action. David Pettit presented this item in conjunction with Item 6. The Participation Agreement will allow Grapevine-Colleyville ISD to participate in the Tax Increment Financing District Reinvestment Zone Number One as a non-contributing entity. Motion was made to approve the Participation Agreement with Grapevine-Colleyville ISD. Motion: Coy Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 9 Consider the Grapevine-Colleyville ISD Tax Increment Financing District Reinvestment Zone Number One Development Agreement and take any necessary action. David Pettit presented this item in conjunction with Item 6. The Development Agreement will allow Grapevine-Colleyville ISD to fund up to $30,000,000 to acquire, construct, and/ or reconstruct joint use educational facilities. Motion was made to approve the Development Agreement with Grapevine-Colleyville ISD. Motion: Lease Second: O'Dell Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Consent Agenda Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Mayor Pro Tem Freed, at the request of Carl Young, requested item 15 be removed from the consent agenda. This item was considered after the other consent agenda items. 0 02/02/16 Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 10. Consider a resolution calling the 2016 City Officers Election for City Council Places 3 and 4 for May 7, 2016 and determining the polling location in compliance with the Texas Election Code. City Secretary Tara Brooks recommended approval of the resolution calling the Election for Places 3 and 4 for May 7, 2016. Early Voting and Election Day voting will take place at The REC of Grapevine. Early Voting will begin on April 25, 2016 and run through May 3, 2016. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, PROVIDING FOR THE 2016 CITY OFFICER ELECTION TO BE HELD ON MAY 7, 2016; DETERMINING THE POLLING PLACE; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE Item 11. Consider renewal of annual contracts with Austin Masonry Construction Inc as primary vendor and Chibli Stone Works as the secondary vendor for masonry construction and repair services. Parks and Recreation Director Kevin Mitchell recommended approval of the contracts for construction and repair services that will be required on various masonry structures on an as -needed basis. Construction and repairs typically involve pavilion columns, bridge abutments, retaining walls, signs, various brick work and surfaces composed of pavers. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 1 02/02/16 Item 12 Consider a resolution authorizing the purchase of advertising services for the Activities Guide with Community Impact News. Parks and Recreation Director Mitchell recommended approval of the purchase of advertising services with the Community Impact Newspaper for a total amount not to exceed $54,024. The purchase will allow the activities guide, PlayGrapevine, to be printed in April, August and November and mailed out as an insert in the Community Impact Newspaper. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE ADVERTISING SERVICES AND PROVIDING AN EFFECTIVE DATE Item 13 Consider a resolution authorizing the purchase of playground equipment from Lea Park & Play through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Parks and Recreation Director Mitchell recommended approval of the purchase of playground equipment for Sunshine Harbor Park for an amount not to exceed $81,559. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PLAYGROUND EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE R 1 t s Item 14. Consider an extension to the annual contract for janitorial services and litter control with Regent Services. Parks and Recreation Director Mitchell recommended approval of the annual contract for janitorial services to be performed at various parks, medians, right-of-ways, Park facilities, open spaces and athletic complexes. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 16. Consider the minutes of the January 19, 2016 Regular City Council meeting_ City Secretary Brooks recommended approval of the minutes as presented. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 15. Consider an Interlocal Agreement with the Trinity River Authority of Texas (TRA) and an ordinance appropriating funds for the funding participation in the design and construction of City monitoring improvements at IRA's Colleyville East/Grapevine West Meter Station. Public Works Director Stan Laster answered Council's questions. The Trinity River Authority is upgrading their equipment and the City of Grapevine has asked them to include water monitoring equipment available to Grapevine staff. The requested funds are for the City requested portion of the upgrade. Motion was made to approve the Interlocal Agreement with the Trinity River Authority of Texas and the ordinance appropriating funds. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 •'� • 1 • AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR 02/02/16 ENDING IN 2016, PROVIDING FOR THE TRANSFER OF THE FUNDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE .a 0 Motion was made to adjourn the meeting at 8:49 p.m. Motion: Freed Second: O'Dell Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 16th day of February, 2016. ATTEST: - rG - A A CA - �, Tara Brooks City Secretary C2 "TA106=000 William— D. Tate Mayor 1.1