HomeMy WebLinkAboutItem 12 - Advertising ServicesILT110006a• • �'�: •• • •
FROM: BRUNO RUMBELOW, CITY MANAGER Bk"—
MEETING DATE: FEBRUARY 2, 2016
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
ADVERTISING SERVICES FOR THE ACTIVITIES GUIDE
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of advertising services
from Community Impact Newspaper.
FUNDING SOURCE:
Funding for this purchase is currently available in account 100-44565-312-8 (Advertising
Publication & Subscription) for a total amount not to exceed $54,024.
BACKGROUND:
The Parks & Recreation Department would like to continue to partner with the Community
Impact Newspaper for a second year to print and distribute the activities guide,
PlayGrapevine, for calendar year 2016 in April, August and November. It is mailed out as
an insert in the Community Impact Newspaper with a promotional sticker on the front page
of the paper informing recipients of the insert. This process of distribution has been well
received by the members and is less cost prohibitive due to the savings realized in postage
and printing. Memberships and class -participation are at an all-time high. The next City
bi-monthly newsletter will also be distributed and designed by Community Impact News
on a trial basis due to the positive feedback and cost savings.
This sole source purchase will be made in accordance with Local Government Code
Chapter 252, Subchapter B, Section 252.022(a)(16) per the requirements and criteria
needed by the Parks and Recreation Department.
Staff recommends approval.
TK/BS
RESOLUTION NO. j D, i
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
ADVERTISING SERVICES AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code Chapter 252,
Subchapter B, Section 252.022(a)(16) to consider advertising services as an exception to
the bidding requirements of the State of Texas; and
WHEREAS, the City of Grapevine Parks and Recreation staff has the need to
produce and distribute the spring, summer and winter activity guides; and
WHEREAS, Community Impact Newspaper is the provider in our marketplace for
the departmental specified advertising services needed; and
WHEREAS, all legal prerequisites for the adoption of this resolution have been met,
including but not limited to the Local Government Code and the Open Meetings Act; and
WHEREAS, the City Council hereby declares that the approval of this resolution is in
the best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of advertising services from Community Impact Newspaper for the total amount of
$81,035.58.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said advertising services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 2nd day of February, 2016.
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ATTEST:
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RES. NO.