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HomeMy WebLinkAbout2023-02-07 Regular Meeting CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, FEBRUARY 7, 2023 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:00 p.m. Dinner - City Council Conference Room 6:30 p.m. Call to Order of City Council Meeting - City Council Chambers 6:30 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:30 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Pending or contemplated litigation to consult with and receive legal advice from the City Attorney regarding threatened litigation (library patron JW) pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, Dallas Road Corridor, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Nathan Watkins, Gateway Church, Southlake Campus Senior Pastor 3. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop 179 and Cub Scout Pack 525 City Council February 7, 2023 Page 2 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. Mayor Tate to present a proclamation in honor of the 100th Anniversary of the Grapevine Public Library. 6. GRACE Chief Executive Officer Shonda Schaefer to provide a report on GRACE services. NEW BUSINESS 7. Consider Resolution No. 2023-002 authorizing the approval to accept funds for the State of Texas Bullet Resistant Shield Grant Program for Fiscal Year 2023, Ordinance No. 2023-005 appropriating the funds, and taking any other necessary action. 8. Consider a performance utilization analysis (PUA) for The REC of Grapevine with Barker Rinker Seacat Architecture, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 9. Consider the yearly community distribution to GRACE. City Manager recommends approval. 10. Consider Resolution No. 2023-003 calling the 2023 City Officers Election to be held on Saturday, May 6, 2023, designating the polling place and, if necessary, a run-off election to be held on June 10, 2023. City Secretary recommends approval. City Council February 7, 2023 Page 3 11. Consider an agreement for schematic design development for the Concourse and former Pro Shop building renovation project with Oxley, Williams, Tharp Architects. Convention and Visitors Bureau Director recommends approval. 12. Consider the renewal of an annual contract for utility bill printing, mailing and offset printing services with DataProse, Inc. Chief Financial Officer recommends approval. 13. Consider Resolution No. 2023-004 authorizing an application of a fiscal year 2024 Office of the Governor Public Safety Office Criminal Justice Division Grant (479051) on behalf of the Northeast Fire Department Association (NEFDA) for the First Responder Mental Health Program. Fire Chief recommends approval. 14. Consider the renewal of an annual contract for the purchase of emergency medical supplies with Bound Tree Medical, LLC. Fire Chief recommends approval. 15. Consider the renewal of annual membership dues from the North East Fire Department Association (NEFDA). Fire Chief recommends approval. 16. Consider the renewal of NetMotion complete cloud hosting from Mobile Wireless. Fire Chief and Police Chief recommend approval. 17. Consider the purchase of fertilizer for the Grapevine Golf Course from Harrell’s, LLC. Golf Director recommends approval. 18. Consider the renewal of an annual subscription for NewsBank services with NewsBank, Inc. Library Director recommends approval. 19. Consider the purchase of replacement office furniture from Demco, Inc. for the Grapevine Library. Library Director recommends approval. 20. Consider the purchase of the replacement and upgrade of a camera system from Schneider Electric Buildings. Library Director recommends approval. 21. Consider an agreement with Billings Productions, dba The Dinosaur Company, to provide large-scale animatronic dinosaurs for the annual Prehistoric Park event and exhibit in the spring of 2023. Parks and Recreation Director recommends approval. 22. Consider the purchase of CradlePoint Netcloud software for public safety vehicles from Comprehensive Communication Services. Police Chief recommends approval. 23. Consider the purchase of law enforcement equipment from Brite Computers. Police Chief recommends approval. City Council February 7, 2023 Page 4 24. Consider approval of funds for security services during City special events with Bedford PD, Colleyville PD, Coppell PD, DFW Airport PD, Euless PD, Flower Mound PD, Forney PD, Haltom City PD, Hurst PD, Keller PD, North Richland Hills PD, Richland Hills PD, Roanoke PD, Southlake PD, Watauga PD, and Trophy Club PD. Police Chief recommends approval. 25. Consider the purchase of a PTO-60 turf renovation machine from Quality Turf Renovation, LLC. Parks and Recreation Director and Public Works Director recommend approval. 26. Consider the purchase of sidewalk restoration services for the Stone Gate neighborhood along Hallmont Drive, Shady Glen Drive and Birch Avenue from Precision Sidewalks, LLC. Public Works Director recommends approval. 27. Consider the purchase of two 2023 Ford Maverick trucks from Silsbee Ford, Inc. Public Works Director recommends approval. 28. Consider the purchase of a 2023 Ford F550 extended cab truck from Silsbee Ford, Inc. Public Works Director recommends approval. 29. Consider the renewal of project management software from SystemMates, Inc., and Ordinance No. 2023-006 to appropriate the funds. Public Works Director recommends approval. 30. Consider ratifying two emergency water line repairs from Rangeline Utility Services LLC. Public Works Director recommends approval. 31. Consider the award of an informal request for quote for fence replacement at the Service Center from Hilltop Concrete. Public Works Director recommends approval. 32. Consider the minutes of the January 17, 2023 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT City Council February 7, 2023 Page 5 In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on February 3, 2023 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of February, 2023 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:30 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Pending or contemplated litigation to consult with and receive legal advice from the City Attorney regarding threatened litigation (library patron JW) pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, Dallas Road Corridor, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:32 p.m. The closed session ended at 7:29 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072 or 551.087. City Manager Bruno Rumbelow stated no action was necessary. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:33 p.m. in the City Council Chambers. Item 2. Invocation Nathan Watkins, Gateway Church, Southlake Campus Senior Pastor gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Boy Scout Troop 179 and Cub Scout Pack 525 posted the colors and lead the Pledges of Allegiance. Item 4. Citizen Comments There was no one wishing to speak during Citizen Comments. PRESENTATIONS Item 5. Mayor Tate to present a proclamation in honor of the 100th Anniversary of the Grapevine Public Library. th Mayor Tate presented the proclamation for 100 Anniversary of the Grapevine Public Library to Library Director Leigh Kapsos and Members of the Library Board: President Lynda Brown, Gerald Shannon, Sonia Duque-Miyashita and Suzanne Matthews. Director Kapsos announced the Library will hold a Centennial Celebration and Open House on March 4 and during that event Mayor Tate will sign copies of his new autobiography. There was no action taken on this item. Item 6. GRACE Chief Executive Officer Shonda Schaefer to provide a report on GRACE services. GRACE Chief Executive Officer Shonda Schaefer described some of the services provided by GRACE including Thanksgiving Food Distribution, GRACE Grocery Giveaway, the food pantry, GRACE Clinic and Feed Our Kids. City Council February 7, 2023 Page 2 Council Member O’Dell lauded GRACE for always treating the people that they help with dignity. There was no action taken on this item. NEW BUSINESS Item 7. Consider Resolution No. 2023-002 authorizing the approval to accept funds for the State of Texas Bullet Resistant Shield Grant Program for Fiscal Year 2023, Ordinance No. 2023-005 appropriating the funds, and taking any other necessary action. Police Chief Mike Hamlin presented this item to Council. The grant will reimburse the total amount of $285,000 to purchase approximately 57 level III+ ballistic shields. Motion was made to approve Resolution No. 2023-002 authorizing the acceptance of funds for the State of Texas Bullet Resistant Shield Grant Program and Ordinance No. 2023-005 appropriating the funds. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2023-002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS FOR THE PURPOSE OF PARTICIPATING IN THE STATE OF TEXAS, OFFICE OF THE GOVERNOR, PUBLIC SAFETY OFFICE, BULLET-RESISTANT SHIELD GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE "GRANT PROGRAM"; CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; CERTIFYING THAT THE APPLICANT'S INITIAL FUNDING IS READILY AVAILABLE; AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2023-005 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF REVENUE IN THE AMOUNT OF $285,000 IN THE GRANT FUND TO BE RECEIVED FROM THE STATE OF TEXAS, OFFICE OF THE City Council February 7, 2023 Page 3 GOVERNOR, PUBLIC SAFETY OFFICE, BULLET- RESISTANT SHIELD GRANT PROGRAM (HEREIN AFTER REFERRED TO AS “GRANT PROGRAM”) AND AUTHORIZING THE APPROPRIATION OF $285,000 IN THE GRANT FUND FOR EXPENDITURES ASSOCIATED WITH THE PURCHASE OF BULLET RESISTANT SHIELDS FOR USE IN SCHOOL SECURITY AND POLICE OPERATIONS, WHICH ARE CONSISTENT WITH APPROVED GRANT EXPENDITURES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 8. Consider a performance utilization analysis (PUA) for The REC of Grapevine with Barker Rinker Seacat Architecture, and take any necessary action. Parks and Recreation Director Chris Smith presented this request for approval of a performance utilization analysis of The REC of Grapevine for an amount not to exceed $45,300. Motion was made to approve the performance utilization analysis for The REC of Grapevine. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Council Member O’Dell requested items 11 and 13 be removed from the consent agenda. These items were considered after the remaining items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 9. Consider the yearly community distribution to GRACE. City Manager Rumbelow recommended approval of the annual contribution of $35,000 to GRACE. Motion was made to approve the consent agenda as presented. Motion: Coy City Council February 7, 2023 Page 4 Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider Resolution No. 2023-003 calling the 2023 City Officers Election to be held on Saturday, May 6, 2023, designating the polling place and, if necessary, a run-off election to be held on June 10, 2023. City Secretary Tara Brooks recommended approval of the resolution calling for a general election to be held on May 6, 2023 to elect City Council Place 5 and Place 6. A contract with Tarrant County to provide election services will be brought forward at a later date. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2023-003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, CALLING FOR THE 2023 GENERAL ELECTION OF OFFICERS TO BE HELD ON MAY 6, 2023; DETERMINING THE POLLING PLACE; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE Item 12. Consider the renewal of an annual contract for utility bill printing, mailing and offset printing services with DataProse, Inc. Chief Financial Officer Greg Jordan recommended approval of the annual contract for printing and mailing of the monthly utility bills for an estimated amount of $90,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider the renewal of an annual contract for the purchase of emergency medical supplies with Bound Tree Medical, LLC. City Council February 7, 2023 Page 5 Fire Chief Darrell Brown recommended approval of the contract for the purchase of emergency medical supplies for an estimated annual amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 15. Consider the renewal of annual membership dues from the North East Fire Department Association (NEFDA). Fire Chief Brown recommended approval of the annual membership dues for the North East Fire Association for an annual estimated amount of $30,195. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider the renewal of NetMotion complete cloud hosting from Mobile Wireless. Fire Chief Brown and Police Chief Hamlin recommended approval of the renewal of NetMotion for the renewal of cloud hosting to allow virtual network connection of devices, not on site, for an amount not to exceed $23,572. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 17. Consider the purchase of fertilizer for the Grapevine Golf Course from Harrell’s, LLC. Golf Director Robert Singletary recommended approval of the purchase of 15 tons of fertilizer for the Grapevine Golf Course in an amount not to exceed $29,515. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal City Council February 7, 2023 Page 6 Nays: None Approved: 7-0 Item 18. Consider the renewal of an annual subscription for NewsBank services with NewsBank, Inc. Library Director Kapsos recommended approval of the renewal of an annual subscription for NewsBank services for an amount not to exceed $24,317. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 19. Consider the purchase of replacement office furniture from Demco, Inc. for the Grapevine Library. Library Director Kapsos recommended approval of furniture for the quiet study and periodicals areas for an amount not to exceed $50,716. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 20. Consider the purchase of the replacement and upgrade of a camera system from Schneider Electric Buildings. Library Director Kapsos recommended approval of the purchase of the replacement and upgrade of security cameras, mounting equipment, cabling, hardware, and installation for an amount not to exceed $177,963. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 21. Consider an agreement with Billings Productions, dba The Dinosaur Company, to provide large-scale animatronic dinosaurs for the annual Prehistoric Park event and exhibit in the spring of 2023. City Council February 7, 2023 Page 7 Parks and Recreation Director Smith recommended approval of an agreement for installation and technical support of a large-scale animatronic dinosaur exhibit at Meadowmere Park for an amount of $90,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 22. Consider the purchase of CradlePoint Netcloud software for public safety vehicles from Comprehensive Communication Services. Police Chief Hamlin recommended approval of the renewal of CradlePoint Netcloud software for connectivity of public safety vehicles for an amount not to exceed $15,670. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 23. Consider the purchase of law enforcement equipment from Brite Computers. Police Chief Hamlin recommended approval of the purchase of computer equipment and software licenses for an estimated amount of $30,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 24. Consider approval of funds for security services during City special events with Bedford PD, Colleyville PD, Coppell PD, DFW Airport PD, Euless PD, Flower Mound PD, Forney PD, Haltom City PD, Hurst PD, Keller PD, North Richland Hills PD, Richland Hills PD, Roanoke PD, Southlake PD, Watauga PD, and Trophy Club PD. Police Chief Hamlin recommended approval of the establishment of funds in an amount not to exceed $150,000 for security services during large, multi-department events th including Main Street Fest, GrapeFest, July 4, and the Christmas Capital of Texas. Motion was made to approve the consent agenda as presented. Motion: Coy City Council February 7, 2023 Page 8 Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 25. Consider the purchase of a PTO-60 turf renovation machine from Quality Turf Renovation, LLC. Parks and Recreation Director Smith and Public Works Director Bryan Beck recommended approval of the purchase of a tow-behind machine for verticutting and releveling of sports fields for a total amount not to exceed $20,040. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 26. Consider the purchase of sidewalk restoration services for the Stone Gate neighborhood along Hallmont Drive, Shady Glen Drive and Birch Avenue from Precision Sidewalks, LLC. Public Works Director Beck recommended approval of services to include grinding and leveling of misaligned sidewalk panels in the Stone Gate neighborhood for an estimated amount of $20,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 27. Consider the purchase of two 2023 Ford Maverick trucks from Silsbee Ford, Inc. Public Works Director Beck recommended approval for the purchase of two Ford Maverick trucks for an amount not to exceed $52,506. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 City Council February 7, 2023 Page 9 Item 28. Consider the purchase of a 2023 Ford F550 extended cab truck from Silsbee Ford, Inc. Public Works Director Beck recommended approval of the purchase of a Ford F550 extended cab truck for an amount no to exceed $67,085. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 29. Consider the renewal of project management software from SystemMates, Inc., and Ordinance No. 2023-006 to appropriate the funds. Public Works Director Beck recommended approval of the annual renewal of project management software for an annual license fee of $49,036.91. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-006 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $49,036.91 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 30. Consider ratifying two emergency water line repairs from Rangeline Utility Services LLC. Public Works Director Beck recommended approval of the ratification of an emergency water line repair at the Water Treatment Plant and a repair of a leak in the water line at the intersection of State Highway 114 and William D. Tate Avenue in an estimated amount of $159,357. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal City Council February 7, 2023 Page 10 Nays: None Approved: 7-0 Item 31. Consider the award of an informal request for quote for fence replacement at the Service Center from Hilltop Concrete. Public Works Director Beck recommended approval of the award of an informal request for quote for the repair and replacement of fencing at the Service Center that was damaged during the December tornado. The cost of repairs shall not exceed $25,091. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 32. Consider the minutes of the January 17, 2023 Regular City Council meeting. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider an agreement for schematic design development for the Concourse and former Pro Shop building renovation project with Oxley, Williams, Tharp Architects. Convention and Visitors Bureau Director P.W. McCallum recommended approval of an agreement for the schematic design for internal renovations of the Concourse and conversion of the former Pro Shop building into a covered outdoor space. This agreement for phase one of the project will be for an amount not to exceed $19,300. Director McCallum answered questions from Council. Motion was made to approve the agreement for schematic design development for the Concourse and former Pro Shop building renovation project. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 City Council February 7, 2023 Page 11 Item 13. Consider Resolution No. 2023-004 authorizing an application of a fiscal year 2024 Office of the Governor Public Safety Office Criminal Justice Division Grant (479051) on behalf of the Northeast Fire Department Association (NEFDA) for the First Responder Mental Health Program. Fire Chief Brown recommended approval of the resolution to allow the City to apply for a grant from the First Responder Mental Health Program on behalf of the Northeast Fire Department Association. Chief Brown answered questions from Council. Motion was made to approve Resolution No. 2023-004 authorizing the application for the Governor Public Safety Office Criminal Justice Division Grant. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2023-004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE SUBMISSION OF AN FY2024 OFFICE OF THE GOVERNOR, PUBLIC SAFETY OFFICE CRIMINAL JUSTICE DIVISION GRANT (479051) ON BEHALF OF THE NORTHEAST FIRE DEPARTMENT ASSOCIATION (NEFDA) AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Motion was made to adjourn the meeting at 8:12 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 21st day of February, 2023. APPROVED: ___________________________ William D. Tate Mayor City Council February 7, 2023 Page 12 ATTEST: ___________________________ Tara Brooks City Secretary City Council February 7, 2023 Page 13