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HomeMy WebLinkAbout2023-03-21 Joint Meeting CITY OF GRAPEVINE, TEXAS REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION TUESDAY, MARCH 21, 2023 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:45 p.m. Dinner – City Council Conference Room 7:15 p.m. Call to Order of City Council Meeting – City Council Chambers 7:15 p.m. Executive Session – City Council Conference Room 7:30 p.m. Joint Regular Meeting – City Council Chambers CALL TO ORDER: 7:15 p.m. – City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, West Hudgins Street, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. – City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Jason Parker JOINT PUBLIC HEARINGS 3. Conditional Use Permit CU22-54 (Crush-It Sports) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Duncan Kim requesting a conditional use permit to amend the previously approved site plan CU19-30 (Ordinance No. 2019-071) for a planned commercial center. This request is specifically to allow for the possession, storage, retail sales City Council March 21, 2023 Page 2 and on- and off-premise consumption of alcoholic beverages (beer, wine, and mixed beverages) and an expansion in conjunction with an existing restaurant. The subject property is located at 401 West State Highway 114 and is currently zoned “CC”, Community Commercial District. 4. Conditional Use Permit CU22-61 (Firebird’s Wood Fired Grill) and Final Plat of Lots 3R1 and 3R2, Block 1, Payton-Wright Addition – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by ClayMoore Engineering requesting a conditional use permit to amend the previously approved planned commercial center. This request is specifically for a 6,341 square foot restaurant to allow for the possession, storage, retail sale, and on- and off-premise consumption of alcoholic beverages (beer, wine, and mixed beverages), outdoor dining, outdoor speakers and a 40-foot pole sign; and a replat of Lot 3R, Block 1R, Payton-Wright Addition. The subject property is located at 450 West State Highway 114 and is currently zoned “HC”, Highway Commercial District. 5. Zoning Application Z23-02, Conditional Use Permit CU23-05, Planned Development Overlay PD23-01 (Sunbelt Rentals) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by McAdams requesting to rezone 22.33 acres from “CC”, Community Commercial District to “BP”, Business Park District; a conditional use permit to allow the sale and rental of heavy machinery and equipment; a planned development overlay to deviate from, but not be limited to, building encroachment and paving within the required front yard of the “BP”, Business Park District. The subject property is located at 1035 Texan Trail. Planning and Zoning Commission to recess to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 6. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have 3 minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. City Council March 21, 2023 Page 3 PRESENTATIONS 7. FORVIS, LLC, the City’s auditing firm, to present the annual audit report in compliance with the City Charter, Article 3, Section 3.14. NEW BUSINESS 8. Consider approving and ratifying the emergency purchase repair for pond shoreline at the Grapevine Golf Course from Black Fox Services LLC, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 9. Consider Resolution No. 2023-007 amending the authorized representatives in the TexPool and TexPool Prime Investment Pools. Chief Financial Officer recommends approval. 10. Consider the purchase of golf course equipment from Professional Turf Products for the Grapevine Golf Course. Golf Director recommends approval. 11. Consider the renewal of an annual contract for pre-employment background screenings with First Check. Human Resources Director recommends approval. 12. Consider the approval and ratifying the emergency purchase of tornado clean-up restoration services at the Service Center from Mooring USA. Human Resources Director recommends approval. 13. Consider the renewal of an annual contract for aquatic maintenance service with Century Pool Service. Parks and Recreation Director recommends approval. 14. Consider an annual contract for portable restroom rental services with United Rentals, Inc. Parks and Recreation Director recommends approval. 15. Consider the purchase of replacement trailers from North Texas Trailers, LLC. Parks and Recreation Director recommends approval. 16. Consider the purchase of resurfacing of the sport court for the Community Outreach Center from Master Systems Courts. Parks and Recreation Director and Police Chief recommend approval. City Council March 21, 2023 Page 4 17. Consider the renewal of an annual contract for the purchase of various fuels with Jack Ray Oil Company. Public Works Director recommends approval. 18. Consider the award of an informal request for quote for pull boxes from Terry-Durin Company. Public Works Director recommends approval. 19. Consider a contract for ergonomic workplace solutions from Vari Sales Corporation. Public Works Director recommends approval. 20. Consider the renewal of an annual contract for cold milling machining with TexOp Construction, LP. Public Works Director recommends approval. 21. Consider the award of an informal request for quote for two variable frequency drive replacements for Dove 1 lift station from Myron D Matterson. Public Works Director recommends approval. 22. Consider a Developers Agreement with Ferguson Lonesome Dove, LLC for storm drainage oversizing and Ordinance No. 2023-014 appropriating the funds. Public Works Director recommends approval. 23. Consider the minutes of the March 7, 2023 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 24. Conditional Use Permit CU22-54 (Crush-It Sports) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2023-015, if applicable, and take any necessary action. 25. Conditional Use Permit CU22-61 (Firebird’s Wood Fired Grill) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2023-016, if applicable, and take any necessary action. 26. Final Plat of Lots 3R1 and 3R2, Block 1, Payton-Wright Addition – Consider the recommendation of the Planning and Zoning Commission, and take any necessary action. 27. Zoning Application Z23-02 (Sunbelt Rentals) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2023-017, if applicable, and take any necessary action. City Council March 21, 2023 Page 5 28. Conditional Use Permit CU23-05 (Sunbelt Rentals) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2023-018, if applicable, and take any necessary action. 29. Planned Development Overlay PD23-01 (Sunbelt Rentals) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2023-019, if applicable, and take any necessary action. 30. Preliminary Plat for Lot 3, Block 1, Lakeshore Estates – Consider the recommendation of the Planning and Zoning Commission regarding the application submitted by Patrick Monahon to plat uplatted property into one lot. The subject property is located at 2464 Lakeshore Drive and is currently zoned “R- 7.5”, Single Family Residential. 31. Final Plat for Lot 1, Block 1, Esmond Ball Addition – Consider the recommendation of the Planning and Zoning Commission regarding the application submitted by Steve Esmond to plat uplatted property into one lot. The subject property is located at the southwest corner of Ball Street and West Sunset Drive and is currently zoned “R-7.5”, Single Family Residential. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on March 17, 2023 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. CITY OF GRAPEVINE, TEXAS REGULAR PLANNING AND ZONING COMMISSION MEETING TUESDAY, MARCH 21, 2023 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 7:00 p.m. Briefing Session - Planning and Zoning Commission Conference Room 7:30 p.m. Joint Meeting with City Council - City Council Chambers 7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room BRIEFING SESSION 1. Planning and Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight’s agenda. No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Jason Parker JOINT PUBLIC HEARINGS 3. Conditional Use Permit CU22-54 (Crush-It Sports) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Duncan Kim requesting a conditional use permit to amend the previously approved site plan CU19-30 (Ordinance No. 2019-071) for a planned commercial center. This request is specifically to allow for the possession, storage, retail sales and on- and off-premise consumption of alcoholic beverages (beer, wine, and mixed beverages) and an expansion in conjunction with an existing restaurant. The subject property is located at 401 West State Highway 114 and is currently zoned “CC”, Community Commercial District. 4. Conditional Use Permit CU22-61 (Firebird’s Wood Fired Grill) and Final Plat of Lots 3R1 and 3R2, Block 1, Payton-Wright Addition – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by ClayMoore Engineering requesting a conditional use permit to amend the previously approved planned commercial center. This request is specifically for a 6,341 square foot restaurant to allow for the possession, storage, retail sale, and on- and off-premise consumption of alcoholic beverages (beer, wine, and mixed beverages), outdoor dining, outdoor speakers and a 40-foot pole sign; and a replat of Lot 3R, Block 1R, Payton-Wright Addition. The subject property is located at 450 West State Highway 114 and is currently zoned “HC”, Highway Commercial District. Planning and Zoning Commission March 21, 2023 Page 2 5. Zoning Application Z23-02, Conditional Use Permit CU23-05, Planned Development Overlay PD23-01 (Sunbelt Rentals) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by McAdams requesting to rezone 22.33 acres from “CC”, Community Commercial District to “BP”, Business Park District; a conditional use permit to allow the sale and rental of heavy machinery and equipment; a planned development overlay to deviate from, but not be limited to, building encroachment and paving within the required front yard of the “BP”, Business Park District. The subject property is located at 1035 Texan Trail. REGULAR SESSION: 7:30 p.m. (Immediately following the Joint Public Hearings) Planning and Zoning Conference Room CITIZEN COMMENTS 6. Any person who is not scheduled on the agenda may address the Commission under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the staff. A member of the public may address the Commission regarding an item on the agenda either before or during the Commission’s consideration of the item, upon being recognized by the Chairman or upon the consent of the Commission. In accordance with the Texas Open Meetings Act, the Commission is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 7. Conditional Use Permit CU22-54 (Crush-It Sports) – Consider the application and make a recommendation to City Council. 8. Conditional Use Permit CU22-61 (Firebird’s Wood Fired Grill) – Consider the application and make a recommendation to City Council. 9. Final Plat of Lots 3R1 and 3R2, Block 1, Payton-Wright Addition – Consider the application and make a recommendation to City Council. 10. Zoning Application Z23-02 (Sunbelt Rentals) – Consider the application and make a recommendation to City Council. 11. Conditional Use Permit CU23-05 (Sunbelt Rentals) – Consider the application and make a recommendation to City Council. 12. Planned Development Overlay PD23-01 (Sunbelt Rentals) – Consider the application and make a recommendation to City Council. 13. Preliminary Plat for Lot 3, Block 1, Lakeshore Estates – Consider the application and make a recommendation to City Council regarding the application submitted by Patrick Monahon to plat uplatted property into one lot. The subject property is Planning and Zoning Commission March 21, 2023 Page 3 located at 2464 Lakeshore Drive and is currently zoned “R-7.5”, Single Family Residential. 14. Final Plat for Lot 1, Block 1, Esmond Ball Addition – Consider the application and make a recommendation to City Council regarding the application submitted by Steve Esmond to plat uplatted property into one lot. The subject property is located at the southwest corner of Ball Street and West Sunset Drive and is currently zoned “R-7.5”, Single Family Residential. 15. Consider the minutes of the February 21, 2023 Planning and Zoning Commission Meeting. NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on March 17, 2023 by 5:00 p.m. Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 21st day of March, 2023 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the Planning and Zoning Commission: Monica Hotelling Vice Chairman Beth Tiggelaar Member Dennis Luers Member Traci Hutton Member David Hallberg Member Jason Parker Member Mark Assaad Alternate Member Jeremiah Radandt Alternate Member constituting a quorum, with Chairman Larry Oliver being absent, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Mayor Tate called the meeting to order at 5:00 p.m. in the City Council Conference Room. Item 1. Members of City Council to conduct board and commission interviews of new applicants. City Council interviewed nine applicants who do not currently serve on a board. No action was taken by Council. Item 2. Members of City Council to discuss board and commission appointments. City Council discussed the appointments to the boards and commissions. No action was taken by Council. Item 1. Executive Session Mayor Tate called the meeting to order at 7:15 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, West Hudgins Street, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:17 p.m. The closed session ended at 7:28 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow requested City Council approve a lease with the Deacon Family consistent with the discussions in Executive Session and authorize the City Manager to execute same and all associated documents and to take all other necessary action. Motion was made to approve a lease with the Deacon Family consistent with the discussions in Executive Session and authorize the City Manager to execute same and all associated documents and to take all other necessary action. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 REGULAR MEETING Mayor Tate called the regular meeting to order at 7:32 p.m. City Council March 21, 2023 Page 2 Item 2. Invocation and Pledge of Allegiance Commissioner Jason Parker gave the invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Conditional Use Permit CU22-54 (Crush-It Sports) Mayor Tate declared the public hearing open. Planning Services Director Erica Marohnic reported the applicant was requesting a conditional use permit to amend the previously approved site plan CU19-30 (Ordinance No. 2019-071) for a planned commercial center. This request is specifically to allow for the possession, storage, retail sales and on- and off-premise consumption of alcoholic beverages (beer, wine, and mixed beverages) and an expansion in conjunction with an existing restaurant. The subject property is located at 401 West State Highway 114 and is currently zoned “CC”, Community Commercial District. Applicant Mike Speets presented this item and answered questions from the Commission. No one spoke during the public hearing. There was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Parker Ayes: Hotelling, Tiggelaar, Luers, Hutton, Hallberg, Parker, and Assaad Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 4. Conditional Use Permit CU22-61 (Firebird’s Wood Fired Grill) and Final Plat of Lots 3R1 and 3R2, Block 1, Payton-Wright Addition Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting a conditional use permit to amend the previously approved planned commercial center. This request is specifically for a 6,341 square foot restaurant to allow for the possession, storage, retail sale, and on- and off-premise consumption of alcoholic beverages (beer, wine, and mixed beverages), outdoor dining, outdoor speakers and a 40-foot pole sign; and a replat of Lot City Council March 21, 2023 Page 3 3R, Block 1R, Payton-Wright Addition. The subject property is located at 450 West State Highway 114 and is currently zoned “HC”, Highway Commercial District. Applicants Clay Christy from ClayMoore Engineering, Jim Stoneberger from Firebird’s Wood Fired Grill, and Brent Anz presented this item and answered questions from the Commission and Council. Planning Services Director Marohnic answered questions from Council. City Attorney Matthew C.G. Boyle answered questions from Council. No one spoke during the public hearing. There was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Hutton Ayes: Hotelling, Tiggelaar, Luers, Hutton, Hallberg, Parker, and Assaad Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 5. Zoning Application Z23-02, Conditional Use Permit CU23-05, Planned Development Overlay PD23-01 (Sunbelt Rentals) Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting to rezone 22.33 acres from “CC”, Community Commercial District to “BP”, Business Park District; a conditional use permit to allow the sale and rental of heavy machinery and equipment; a planned development overlay to deviate from, but not be limited to, building encroachment and paving within the required front yard of the “BP”, Business Park District. The subject property is located at 1035 Texan Trail. Applicant Doug Powell with McAdams Engineering presented this item and answered questions from the Commission and Council. City Manager Rumbelow answered questions from Council. Planning Services Director Marohnic answered questions from Council. No one spoke during the public hearing. There was no correspondence to report. City Council March 21, 2023 Page 4 Motion was made to close the public hearing. Motion: Parker Second: Hutton Ayes: Hotelling, Tiggelaar, Luers, Hutton, Hallberg, Parker, and Assaad Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 The Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council remained in session in the Council Chambers to consider published business. Item 6. Citizen Comments There was no one wishing to speak during Citizen Comments. PRESENTATIONS Item 7. FORVIS, LLC, the City’s auditing firm, to present the annual audit report in compliance with the City Charter, Article 3, Section 3.14. Internal Auditor Shellie Johnson introduced Rachel Ormsby and Tiffany Keating from FORVIS, LLC. Ms. Ormsby announced the City received a Clean Unmodified Opinion on its audit and is in compliance with the Gatsby 87 Standards. Council thanked Ms. Ormsby and her team for their work on the audit. No action was taken by Council. NEW BUSINESS Item 8. Consider approving and ratifying the emergency purchase repair for pond shoreline at the Grapevine Golf Course from Black Fox Services LLC, and take any necessary action. City Council March 21, 2023 Page 5 Golf Director Robert Singletary presented this item for the repairs for pond erosion that has occurred on the golf course for an amount not to exceed $87,790. Golf Director Singletary answered questions from Council. Motion was made to approve and ratify the emergency purchase repair for pond shoreline at the Grapevine Golf Course. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 9. Consider Resolution No. 2023-007 amending the authorized representatives in the TexPool and TexPool Prime Investment Pools. Chief Financial Officer Greg Jordan recommended approval of the resolution to amend the authorized representatives for the TexPool and TexPool Prime investment pools by changing the Treasurer from Shellie Johnson to Rebecca Coryea. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2023-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE AUTHORIZED REPRESENTATIVES IN THE TEXPOOL AND TEXPOOL PRIME INVESTMENT POOLS AND PROVIDING AN EFFECTIVE DATE City Council March 21, 2023 Page 6 Item 10. Consider the purchase of golf course equipment from Professional Turf Products for the Grapevine Golf Course. Golf Director Singletary recommended approval of the purchase of a tee mower for a total amount not to exceed $49,046. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 11. Consider the renewal of an annual contract for pre-employment background screenings with First Check. Human Resources Director Rachel Huitt recommended approval of the renewal of the contract for pre-employment background screenings for an annual estimated amount of $25,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 12. Consider the approval and ratifying the emergency purchase of tornado clean- up restoration services at the Service Center from Mooring USA. Human Resources Director Huitt recommended approval and ratification of the emergency purchase of the restoration services that were needed as a result of the December 13, 2022 tornado that damaged the Service Center. The amount will be paid upon receipt of insurance proceeds from the City’s insurance carrier in an amount not to exceed $202,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 13. Consider the renewal of an annual contract for aquatic maintenance service with Century Pool Service. City Council March 21, 2023 Page 7 Parks and Recreation Director Chris Smith recommended approval of the renewal of the annual contract for maintenance services in an estimated amount of $40,000. This agreement with establish fixed annual pricing for swimming pool and fountain maintenance. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 14. Consider an annual contract for portable restroom rental services with United Rentals, Inc. Parks and Recreation Director Smith recommended approval of the contract for portable restroom rentals in an estimated annual amount of $66,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 15. Consider the purchase of replacement trailers from North Texas Trailers, LLC. Parks and Recreation Director Smith recommended approval of the purchase of enclosed cargo trailers to replace those destroyed during the December 13, 2022 tornado. The amount will be paid upon receipt of insurance proceeds from the City’s insurance carrier in an amount not to exceed $21,286. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 16. Consider the purchase of resurfacing of the sport court for the Community Outreach Center from Master Systems Courts. Parks and Recreation Director Smith and Police Chief Mike Hamlin recommended approval of the resurfacing of the sport court at the Community Outreach Center for an amount not to exceed $19,888. Motion was made to approve the consent agenda as presented. City Council March 21, 2023 Page 8 Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 17. Consider the renewal of an annual contract for the purchase of various fuels with Jack Ray Oil Company. Public Works Director Bryan Beck recommended approval of the renewal of the contract for the purchase of various fuels in an estimated annual amount of $900,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 18. Consider the award of an informal request for quote for pull boxes from Terry- Durin Company. Public Works Director Beck recommended approval of the award of an informal request for quote in an amount not to exceed $21,700 to purchase pull boxes that will be used for installing fiber optic cable. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 19. Consider a contract for ergonomic workplace solutions from Vari Sales Corporation. Public Works Director Beck recommended approval of an annual contract for the purchase of ergonomic workplace solutions for an annual estimated amount of $75,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council March 21, 2023 Page 9 Item 20. Consider the renewal of an annual contract for cold milling machining with TexOp Construction, LP. Public Works Director Beck recommended approval of the renewal of the annual contract for cold milling machining for an annual estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 21. Consider the award of an informal request for quote for two variable frequency drive replacements for Dove 1 lift station from Myron D Matterson. Public Works Director Beck recommended approval of the award of an informal request for quote to purchase two variable frequency drives in an estimated amount of $25,174. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 22. Consider a Developers Agreement with Ferguson Lonesome Dove, LLC for storm drainage oversizing and Ordinance No. 2023-014 appropriating the funds. Public Works Director Beck recommended approval of the Developers Agreement with Ferguson Lonesome Dove, LLC to provide additional drainage improvements to the Ferguson Place development for an estimated amount of $200,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-014 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $200,000 IN THE STORM DRAINAGE UTILITY FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council March 21, 2023 Page 10 Item 23. Consider the minutes of the March 7, 2023 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 24. Conditional Use Permit CU22-54 (Crush-It Sports) Vice Chairman Hotelling reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU22-54 (Crush-It Sports) and Ordinance No. 2023-015. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-015 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU22-54 TO AMEND THE PREVIOUSLY APPROVED SITE PLAN FOR CU19-30 (ORDINANCE NO. 2019-071) FOR A PLANNED COMMERCIAL CENTER FOR A 3,800 SQUARE FOOT BUILDING EXPANSION TO ALLOW FOR THE POSSESSION, STORAGE, RETAIL SALE, AND ON- AND OFF-PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE, AND MIXED BEVERAGES), OUTDOOR DINING, OUTDOOR SPEAKERS AND A 40-FOOT POLE SIGN, FOR BLOCK 6, LOT 1, METROPLACE ADDITION SECOND INSTALLMENT (401 WEST STATE HIGHWAY 114) IN A DISTRICT ZONED “CC”, COMMUNITY COMMERCIAL DISTRICT ALL IN City Council March 21, 2023 Page 11 ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 25. Conditional Use Permit CU22-61 (Firebird’s Wood Fired Grill) Vice Chairman Hotelling reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU22-61 (Firebird’s Wood Fired Grill) and Ordinance No. 2023-016. Motion: Slechta Second: Freed Council discussed this item. Ayes: Freed, Coy, O’Dell, Slechta, and Leal Nays: Tate, Rogers Approved: 5-2 ORDINANCE NO. 2023-016 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU22-61 TO AMEND THE PREVIOUSLY APPROVED SITE PLAN FOR CU21-12 FOR A PLANNED COMMERCIAL CENTER FOR A 6,341 SQUARE FOOT RESTAURANT TO ALLOW FOR THE POSSESSION, STORAGE, RETAIL SALE, AND ON- AND OFF-PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE, AND MIXED BEVERAGES), OUTDOOR DINING, OUTDOOR SPEAKERS AND A 40-FOOT POLE SIGN, FOR BLOCK 1R, LOT 3R2, PAYTON-WRIGHT ADDITION (450 WEST STATE HIGHWAY 114) IN A DISTRICT ZONED “HC”, HIGHWAY COMMERCIAL DISTRICT ALL IN City Council March 21, 2023 Page 12 ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 26. Final Plat of Lots 3R1 and 3R2, Block 1, Payton-Wright Addition Vice Chairman Hotelling reported the Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and Final Plat of Lots 3R1 and 3R2, Block 1, Payton-Wright Addition. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 27. Zoning Application Z23-02 (Sunbelt Rentals) Vice Chairman Hotelling reported the Commission approved the zoning application with a vote of 7-0. Motion was made to approve Zoning Application Z32-02 (Sunbelt Rentals) and Ordinance No. 2023-017. Motion: Freed Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-017 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS GRANTING ZONING CHANGE Z23- 02 ON A TRACT OF LAND OUT OF THE BLOCK 2, LOT 2A, City Council March 21, 2023 Page 13 AIRPORT CROSSING JV WELLS ADDITION, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS (1035 TEXAN TRAIL) MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM “CC”, COMMUNITY COMMERCIAL DISTRICT TO “BP’, BUSINESS PARK DISTRICT; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 28. Conditional Use Permit CU23-05 (Sunbelt Rentals) Vice Chairman Hotelling reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU23-05 (Sunbelt Rentals) and Ordinance No. 2023-018. Motion: Coy Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-018 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU23-05 TO ALLOW FOR THE SALE AND RENTAL OF HEAVY MACHINERY AND EQUIPMENT, FOR BLOCK 2, LOT 2A, AIRPORT CROSSING JV WELLS ADDITION (1035 TEXAN TRAIL) IN A DISTRICT ZONED “BP”, BUSINESS PARK DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING City Council March 21, 2023 Page 14 TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 29. Planned Development Overlay PD23-01 (Sunbelt Rentals) Vice Chairman Hotelling reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit PD23-01 (Sunbelt Rentals) and Ordinance No. 2023-019. Motion: Freed Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-019 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING PLANNED DEVELOPMENT OVERLAY PD23-01 TO DEVIATE FROM, BUT NOT BE LIMITED TO, BUILDING ENCROACHMENT AND PAVING WITHIN THE REQUIRED FRONT YARD OF THE “BP”, BUSINESS PARK DISTRICT FOR BLOCK 2, LOT 2A, AIRPORT CROSSING JV WELLS ADDITION (1035 TEXAN TRAIL) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS PLANNED DEVELOPMENT OVERLAY PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 30. Preliminary Plat for Lot 3, Block 1, Lakeshore Estates City Council March 21, 2023 Page 15 Vice Chairman Hotelling reported the Commission approved the preliminary plat with a vote of 7-0. Motion was made to approve the Statement of Findings and Preliminary Plat for Lot 3, Block 1, Lakeshore Estates. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 31. Final Plat for Lot 1, Block 1, Esmond Ball Addition Vice Chairman Hotelling reported the Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and Final Plat for Lot 1, Block 1, Esmond Ball Addition. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:55 p.m. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 4th day of April, 2023. PPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary City Council March 21, 2023 Page 16