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HomeMy WebLinkAboutItem 14 - Minutes ITEM # STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Tax Increment Financing District Reinvestment Zone Number One (TIF#1) Board of Directors of the City of Grapevine, Texas met in Executive Session on this the 27th day of October, 2009 at 5:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor/TIF Board President C. Shane Wilbanks Mayor Pro Tem/TIF Board Sharron Spencer Council Member Roy Stewart Council Member/TIF Board Darlene Freed Council Member Mike Lease Council Member/TIF Board Chris Coy Council Member/TIF Board Carolyn Sims Tarrant County Drenda Witt Tarrant County Hospital District Dr. Jane Harper Tarrant County Junior College Leon Leal Grapevine-Colleyville Independent School District constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the joint meeting to order at 5:35 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council and TIF#1 Board of Directors would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon the City Council and TIF#1 Board of Directors reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary from the TIF#1 10/27/09 Board regarding the closed session relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. City Manager Bruno Rumbelow recommended approval of an Economic Development and Incentive Agreement with Grapevine Mills LTD Partnership in an amount not to exceed $1,000,000.00 for the purpose of locating a LEGOLAND Discovery at Grapevine Mills Mall. TIF#1 Board Member Witt offered a motion to approve the recommendation. TIF#1 Board Member Coy offered a second to the motion which prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Lease, Coy, Sims, Witt, Harper & Leal Nays: None Board Member Wilbanks, seconded by Board Member Lease, offered a motion to adjourn the TIF#1 Board of Directors meeting. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Lease, Coy, Sims, Witt, Leal & Harper Nays: None Upon the City Council reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary from the City Council regarding the closed session relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. City Manager Bruno Rumbelow recommended approval of an Economic Development and Incentive Agreement with Grapevine Mills LTD Partnership in an amount not to exceed $1,000,000.00 for the purpose of locating a LEGOLAND Discovery at Grapevine Mills Mall. Council Member Spencer, seconded by Mayor Pro Tem Wilbanks, offered a motion to approve the recommendation. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced the TIF #1 Board had adjourned and that the City Council would take a brief recess. Upon on reconvening in the City Council Conference Room, the City Council would conduct a closed session relative to personnel - City Manager's annual evaluation under Section 551.074, Texas Government Code. All members of the City Council were present. Upon reconvening in open session in the Council Conference Room, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to personnel - City Manager's annual evaluation under Section 551.087, Texas Government Code. 2 10/27/09 ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 7:15 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of November, 2009. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 3rd day of November, 2009 at 6:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:05 p.m. ITEM 1. DISCUSS SOLID WASTE CONTRACT Public Works Director Matt Singleton briefed the City Council on the broad issues relating to the current Solid Waste Contract with Republic and its renewal in June, 2010. He reviewed the current level of services, new trends and technologies becoming available, recycling trends and the residential and commercial comparable rates within the metroplex. Discussion ensued relative to the excellent years of service provided to the City by the current vendor. There was no formal action taken by the City Council. ITEM 2. HISTORIC DISTRICT OVERLAY Ross Bannister, Director of Heritage Programs and Preservation, and David Klempin, Township Restoration Coordinator, presented proposed changes to the Historic District Overlay by the addition of the 64 homes in the D. E. Box Subdivision to the City's Historic STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 3rd day of November, 2009 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:03 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 11/03/09 ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:26 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of November, 2009. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of November, 2009 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Freed delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS, MR. ROB UNDERSANDER Mr. Rob Undersander, 2529 Springhill Drive, addressed the City regarding his concern about gas well production noting that they contribute to carbon emissions and air quality problems that exceed Federal Clean Air Standards. He requested that the City require Chesapeake and any future gas producers take the following actions: install low or no bleed devices at all facilities and all transmission lines; insure that all natural gas actuated devices discharge into cell lines or closed loops instead of venting into the atmosphere; use pressurized instrument air in pneumatic fluid instead of gas; conduct regularly scheduled leak inspections at every point along the system in Grapevine and install vapor recovery units on all oil and gas condensate tanks that can be shown that they are not feasible used in an enclosed flame process to reduce emissions. He recommended the City take a proactive leadership position on clean air. 11/03/09 ITEM 1B. CITIZENS COMMENTS, MR. JOHN RATH Mr. John Rath, 1537 Country Forest Court, expressed his thanks to the City Council and City Staff for progress on environmental issues within the City. He stated his support of Mr. Undersander's comments regarding gas wells and thanked the City Council for their concern regarding drilling and citizens' safety. Regarding solid waste, he stated the City has an outstanding solid waste vendor and program and noted the program can always be improved, i.e. increase in recycling decreases trash, always keep an open mind to new technologies in solid waste disposal and recycling. ITEM 1. PRESENTATION, SISTER CITY PROGRAM 2009-2010 Convention & Visitors Bureau Director P. W. McCallum reported on the 2009 Sister City Program activities and accomplishments as well as outlined the projected 2010 Missions to Krems, Austria (June 16-20), Parras de La Fuente, Mexico (August 6-11) and West Lothian, Scotland (August 20-27). The 2010 dates are concurrent with annual events and will include participants from band/dance students from Grapevine High School, parent chaperones and individuals from private business and civic sectors. ITEM 2. OLD BUSINESS, SPECIAL USE APPLICATION SU09-06 CHESAPEAKE ENERGY Note: Mayor Tate recused himself from the meeting and turned the meeting over to Mayor Pro Tem Wilbanks. Development Services Director Scott Williams reported that Special Use Application SU09- 06 filed by Chesapeake Energy had been approved by the Planning&Zoning Commission by a vote of 7-0 for with the conditions that the applicant work with City Staff to relocate the ingress and regress from North Grapevine Mills Boulevard to Grapevine Mills Circle and that the frac pond shall be removed within 24 months of the commencing of drilling of the first well, which will begin no later than December 31, 2009. The application requesting a special use permit for gas well drilling and production on property located at 2720 North Grapevine Mills Boulevard was tabled at the October 20 Council meeting to allow the applicant time to provide information for the pipeline distribution network and the proposed learning center. Mr. Bill Dahlstrom and Ms. Mercedes Bolen, representing Chesapeake Energy, noted that the TCEQ regulates the industry and that Chesapeake will continue to work with TCEQ regarding emission issues. It was noted that most gas in Tarrant County is dry containing pure methane and there are very little hydrocarbons emitted. Chesapeake, as well as other companies, supports TCEQ's efforts to further investigate and regulate emissions. 2 11/03/09 Council questioned Staffs review of the proposed pipeline location. Mr. Williams responded that the location had been reviewed and approved by both the Development Services Staff and Public Works Staff. Motion by Council Member Spencer, seconded by Council Member Lease,to approve the Planning & Zoning Commission's recommendations with the addition of the Education Center as provided, also the provision that the location of the pipeline be as shown in drawings Chesapeake provided and made a part of the zoning case. The motion prevailed by the following vote: Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Abstain: Tate ORDINANCE NO. 2009-48 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE,TEXAS, ISSUING A SPECIAL USE PERMIT IN ACCORDANCE WITH SECTION 49 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE BY GRANTING SPECIAL USE PERMIT SU09-06 FOR GAS WELL DRILLING AND PRODUCTION IN A DISTRICT ZONED "HCO" HOTEL/CORPORATE OFFICE DISTRICT UNDER CITY OF GRAPEVINE ORDINANCE NO. 82-73 ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS SPECIAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 3. OLD BUSINESS, PRELIMINARY PLAT, GRAPEVINE MILLS WELLS Deputy Director of Public Works Stan Laster reported the Planning &Zoning Commission voted 7-0 for approval of the Statement of Findings and the preliminary plat of Grapevine 3 11/03/09 Mills Wells. The subject 33.515 acre property is located at 2800 Grapevine Mills Parkway and is being platted to drill gas wells. Council Member Stewart, seconded by Council Member Freed, offered a motion to approve the Statement of Findings and the preliminary plat of Grapevine Mills Wells. The motion prevailed by the following vote: Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Abstain: Tate ITEM 4. OLD BUSINESS, FINAL PLAT LOT 1, BLOCK 1, GRAPEVINE MILLS WELLS Deputy Director Laster reported the Planning &Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, Grapevine Mills Wells. The 3.030 acre property is located at 2800 Grapevine Mills Parkway and is being platted to drill gas wells. Council Member Freed, seconded by Council Member Lease, offered a motion to approve the Statement of Findings and the final plat of Lot 1, Block 1, Grapevine Mills Wells. The motion prevailed by the following vote: Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Abstain: Tate Note: Mayor Pro Tem Wilbanks returned the meeting to Mayor Tate. ITEM 5. TERMINATION OF LEASE AND OPTION TO PURCHASE AGREEMENT, PALACE ARTS CENTER Administrative Services Director John McGrane recommended approval of the Termination of Lease and Option to Purchase Agreement relative to the Palace Arts Center between the City of Grapevine and the Grapevine Heritage Foundation. The original lease between the Grapevine Heritage Foundation and the City of Grapevine was executed July 17,2001 and established the City of Grapevine as the Landlord/Property Owner of the Palace Arts Center and the Grapevine Heritage Foundation as the Tenant. The lease was put in place so Certificates of Obligation could be sold to pay for the renovations and reconstruction of the Palace Arts Center that would be used for performances, concerts, arts and civic functions. The management of the Palace Arts Center has shifted from Development Services and/or City Manager's Office Staff and is currently operating under the Convention &Visitors Bureau. Therefore, a Termination of Lease agreement is needed to reflect this change and that all revenues from the Palace Arts Center and festivals will go to the Convention &Visitors Bureau to offset the debt service costs. The Grapevine Heritage Foundation Board has reviewed this document and is in full agreement with its content. 4 11/03/09 Motion by Council Member Coy, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 6. EMERGENCY DEMAND RESPONSE AGREEMENT WITH ENERNOC Assistant Director of Transportation/Utilities Ramana Chinnakolta recommended approval of an agreement between the City of Grapevine and EnerNoc for participating in ERCOT's (Electricity Reliability Council of Texas) emergency demand response program. ERCOT has a demand response program called Emergency Interruptible Load Service (EILS)that compensates large electricity users for reducing consumption when demand for electricity is high and the grid system reliability is at risk. The contract with EnerNoc is for a five year term and can be cancelled without any penalties. The program will improve the reliability of the electrical grid and reduce brownouts during peak times. The City will be compensated for its participation and obtain valuable data to manage its power usage without impact to operations. Motion by Council Member Freed, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 7. CHANGE ORDER NO. 2 EULESS GRAPEVINE/STONE MYERS PARKWAY Deputy Director of Public Works Stan Laster recommended approval of Change Order No. 2 to the Euless Grapevine/Stone Myers Parkway Construction Project in the amount of$22,119.05 and authorization for Staff to execute said change order. The change order addresses the future driveway connections at the First Baptist Church site, replaces lime stabilized subgrade with cement stabilized subgrade and water line lowering in the project. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 8. RENEW LANDSCAPE MANAGEMENT SERVICES ANNUAL CONTRACT 5 11/03/09 Parks & Recreation Director Doug Evans recommended approval of the renewal of the Landscape Management Services Annual Contract with VMC Landscape Services in the amount of $980,000.00. The City contracts with VMC to mow city parks and lake parks, medians, city facilities and rights-of-way in Grapevine.VMC also picks up litter prior to each mowing and empties the outdoor trash receptacles at parks, city facilities and in downtown Grapevine. The only mowing done by City staff is the athletic fields. Motion by Mayor Pro Tern Wilbanks, seconded by Council Member Stewart,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 9. Economic Development and Incentive Agreement, Opryland Hotel —Texas Limited Partnership City Manager recommended approval of an Economic Development and Incentive Agreement with Opryland Hotel - Texas Limited Partnership for the development of a swimming pool complex on Lot 1, Block 1, Opryland Fourth Addition and authorization for staff to execute said agreement. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 10. Award Pipe, Pipe Fittings and Accessories Annual Contract Public Works Director recommended approval of the award of the Pipe, Pipe Fittings and Accessories Annual Contract to HD Supply, Metro Valve & Pipe, Mainline Supply and Municipal Waterworks. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 6 11/03/09 Item 11. Authorize Purchase, Dump Trucks Public Works Director recommended approval to purchase two dump trucks from Bruckner Truck Sales, Inc. in the amount of$229,956.00 through an interlocal agreement with the State of Texas TXMAS Program. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 12. Consideration of Minutes City Secretary recommended approval of the minutes of the October 20,2009 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:26 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of November, 2009. APPROVED: William D. Tate Mayor 7 11/03/09 ATTEST: Linda Huff City Secretary 8