HomeMy WebLinkAboutItem 07 - Library CarpetMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER i
MEETING DATE: SEPTEMBER 17, 2013
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
CARPET AND INSTALLATION SERVICES FOR THE LIBRARY
City Council to consider approval of a resolution for the turnkey purchase of carpet and
installation services for the Library from Retail Commercial Flooring Services through an
Interlocal Participation Agreement with the Local Government Purchasing Cooperative
(Buyboard).
FUNDING SOURCE:
Funding for this purchase is currently available in account 174 - 74004 - 005 -000 (Capital
Replacement/Library Repairs and Maintenance) for an amount not to exceed
$90,800.00.
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This purchase will be made in accordance with an existing Interlocal Participation
Agreement with the Local Government Purchasing Cooperative (Buyboard) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Retail Commercial
Flooring Services. The Facility Services Division staff of the Public Works Department
and Purchasing staff reviewed the contract for specification compliance and pricing and
determined that the contract would provide the best product, service and pricing for
meeting the needs of the City. The Interlocal Participation Agreement satisfies all
bidding requirements under the Texas Local Government Code.
This request is for the replacement of worn out and frail carpet in the children's and
Teen Zone areas in the Library. Carpet in high traffic areas has not been replaced in 12
years and has become worn out and frail due to customer and employee foot traffic.
Carpet color and design was presented to the Facilities Committee and approved.
Retail Commercial Flooring Services has provided this service to the City in the past with
successful results.
9/11/2013 (9:59:41 AM)
Staff recommends approval.
CH /LW
9/11/2013 (9:59:41 AM)
RESOLUTION NO.
r
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF el
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
CARPET AND INSTALLATION SERVICES THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION AGREE-
MENT AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas, has established an Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) and wishes to
utilize established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) has
established a contract with Retail Commercial Flooring Services, contract #391 -12,
Indoor /Outdoor & Sports Surface Flooring Products; and
WHEREAS, the City of Grapevine, Texas has a need to purchase new carpet and
installation services for the Library for the replacement of worn out and frail carpet.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of new carpet and installation services for the Library for the replacement of worn down
and frail carpet from Retail Commercial Flooring Services through an Interlocal
Participation Agreement with The Local Government Purchasing Cooperative (Buyboard)
for an amount not to exceed $90,800.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said carpet and installation services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 17th day of September, 2013.
092ffe-n"b
ATTEST:
RES. NO. 2