Loading...
HomeMy WebLinkAbout2023-05-16 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION TUESDAY, MAY 16, 2023 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6.45 p.m. Dinner — City Council Conference Room 7.15 p.m. Call to Order and Canvass of General Election — City Council Chambers 7.30 p.m. Joint Regular Meeting — City Council Chambers CALL TO ORDER: 7:15 p.m. — City Council Chambers 1. Consider Resolution No. 2023-009 canvassing the May 6, 2023 City Election for City Council Place 5 and City Council Place 6, declaring the results, and taking any necessary action. 2. City Secretary to administer the Oath of Office for City Council Place 5 to Chris Coy. 3. City Secretary to administer the Oath of Office for City Council Place 6 to Duff O'Dell. 4. Consider the appointment of the Mayor Pro Tern and take any necessary action. JOINT MEETING: 7:30 p.m. — City Council Chambers 5. Invocation and Pledge of Allegiance: Commissioner Traci Hutton PRESENTATION 6. Mayor Tate to recognize Grapevine Girls Soccer Team for winning the Class 5A Girls Soccer State Finals. JOINT PUBLIC HEARINGS 7. Conditional Use Permit CU23-02 (Swanson Industrial Warehouse) and Final Plat of Lots1-4, Block A, Curnes Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by ARCO Murray National Construction Co. Dallas, Inc. requesting a conditional use permit specifically to allow outdoor storage in conjunction with the development of an industrial warehouse building and a replat of Lot 1, Block 1, A.C. Stone and 85.33 acres of unplatted land. The subject property is located at 3642 Euless - Grapevine Road and is currently zoned "PID", Planned Industrial District. 8. Conditional Use Permit CU23-07 (Moon Valley Nursery) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Moon Valley Nursery requesting a conditional use permit to amend the previously approved site plan CU2008-33 (Ordinance No. 2008-075) for outside storage and a 20-foot pole sign in conjunction with a garden and pet supply company. This request is specifically to allow outdoor retail and display of large, boxed trees and shrubs. The subject property is located at 3525 William D. Tate Avenue and is currently zoned "CC", Community Commercial District. 9. Conditional Use Permit CU23-08 (Vine Academy) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Ridinger Associates, Inc. requesting a conditional use permit to allow a private school of educational type to operate within the former Mt. Horum Baptist Church. The subject property is located at 417 West Wall Street and is currently zoned "CN", Neighborhood Commercial District. 10. Conditional Use Permit CU23-09 and Special Use Permit SU23-01 (EVA Esports) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Site Selection Group requesting a conditional use permit to allow for the possession, storage, retail sale and on and off premise consumption of alcoholic beverages (beer, wine, and mixed beverage) in conjunction with a restaurant and virtual gaming arena. The applicant is also requesting a special use permit to allow eight or more skill or coin -operated machines. The subject property is located at 2330 William D. Tate Avenue and is currently zoned "CC", Community Commercial District. The applicant has requested to table the public hearing and consideration of this item to the June 20, 2023 Joint Meeting. 11. Conditional Use Permit CU23-11 (Ship Ex) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Dunaway Associates requesting a conditional use permit to amend the previously approved site plan CU22-30 (Ordinance No. 2022-047) to allow outdoor storage in conjunction with the development of a new two-story construction trade office building. This request is specifically to allow outdoor storage of vehicles in conjunction with a freight forwarding warehouse. The subject property is located at 1039 East Dallas Road and is currently zoned "LI", Light Industrial District. The applicant has requested to withdraw this request. 12. Zoning Change Application Z23-04 (226 North Lucas Drive) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by The Wykes Group requesting to rezone 0.512 acre from "CC", Community Commercial District to "R-7.5", Single -Family District. 13. Final Plat of Lots 76R-1, 76R-2, 76R-3, 76R-4 and 76R-5, Shorecrest Acres — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Edward Khalil requesting to replat Lot 76, City Council May 16, 2023 Page 2 Shorecrest Acres. The subject property is located at 1610 Silverside Drive and is currently zoned "R-7.5" Single Family Residential District. 14. Final Plat of Lots 1 R-1, 1 R-2 and 2R, Block 4 Canterbury Village — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Edward Khalil requesting to replat Lots 1 and 2, Block 4, Canterbury Village. The subject property is located at 2740 and 2746 Manchester Lane and is currently zoned "R-12.5" Single Family Residential District. The application for this Plat has been withdrawn. As such, no action will be taken on this Plat. Planning and Zoning Commission to recess to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 15. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 16. Mayor Tate to present a proclamation recognizing May as National Building Safety Month. 17. Public Works to present an update on Water and Wastewater Treatment Plants Facility Improvement Plan. NEW BUSINESS 18. Consider a contract for the construction of the 2023 Water Improvements for West Kimball Road and Lakeridge Drive with RK Construction, LLC, Ordinance No. 2023-026 to appropriate the funds, and take any necessary action. 19. Consider the purchase of an arch culvert structure for Kimball Road from Contech Engineered Solutions, LLC. and take any necessary action. City Council May 16, 2023 Page 3 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 20. Consider Ordinance No. 2023-027 designating the Grapevine-Colleyville Independent School District Tax Assessor — Collector to perform duties imposed by Tax Code Chapter 26. Chief Financial Officer recommends approval. 21. Consider the renewal of an annual workforce management cloud hosting with Kronos, Inc. Fire Chief recommends approval. 22. Consider the award of an informal request for quote for fence replacement at Parkwood and CJ Hutchings Parks from Llano River Fence Company. Parks and Recreation Director recommends approval. 23. Consider the renewal of annual services for animal medications and supplies from Elanco US Inc. Police Chief recommends approval. 24. Consider the award of annual contracts for RFB 48-23 for waterworks products with Ferguson and Core & Main LP. Public Works Director recommends approval. 25. Consider the renewal of an annual contract for carpet and the flooring services from RCS Flooring Servicers, LLC. Public Works Director recommends approval. 26. Consider the purchase of lab equipment, chemicals and instruments for the Wastewater Treatment Plant from IDEXX Industries and North Central Laboratories. Public Works Director recommends approval. 27. Consider the purchase of a 2100i Vactor truck from Doggett Freightliner of Austin. Public Works Director recommends approval. 28. Consider Resolution No. 2023-010 authorizing City of Grapevine participation in the North Central Texas Council of Governments' FY 2024/FY2025 Regional Solid Waste Program Local Implementation Project and authorizing staff to submit a funding application under this Call for Projects for a Screened Materials Recycle Program. Public Works Director recommends approval. 29. Consider the minutes of the April 18, 2023 and May 2, 2023 Regular City Council meetings. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed City Council May 16, 2023 Page 4 to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 30. Conditional Use Permit CU23-02 (Swanson Industrial Warehouse) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2023-028, if applicable, and take any necessary action. 31. Final Plat of Lots1-4, Block A, Curnes Addition — Consider the recommendation of the Planning and Zoning Commission, and take any necessary action. 32. Conditional Use Permit CU23-07 (Moon Valley Nursery) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2023-029, if applicable, and take any necessary action. 33. Conditional Use Permit CU23-08 (Vine Academy) — Consider the recommendation of the Planning and Zoning Commission and the first reading of Ordinance No. 2023-030, if applicable, and take any necessary action. 34. Conditional Use Permit CU23-11 (Ship Ex) — The applicant requested to withdraw this request. No action is needed. 35. Zoning Change Application Z23-04 (226 North Lucas Drive) — Consider the recommendation of the Planning and Zoning Commission and the first reading of Ordinance No. 2023-032, if applicable, and take any necessary action. 36. Final Plat of Lots 76R-1, 76R-2, 76R-3, 76R-4 and 76R-5, Shorecrest Acres — Consider the recommendation of the Planning and Zoning Commission and take any necessary action. 37. Final Plat of Lot 3, Block 1, Lakeshore Estates — Consider the recommendation of the Planning and Zoning Commission, and take any other necessary action, regarding the application submitted by Patrick Monahon to plat unplatted property into one lot. The subject property is located at 2464 Lakeshore Drive and is currently zoned "R-7.5" Single Family Residential District. ADJOURNMENT City Council May 16, 2023 Page 5 In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on May 12, 2023 by 5.00 p.m. Tara Brooks, TRMC, CRM City Secretary GRAPE Al le CJj 1M Ul 1 !( a \Y, If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council May 16, 2023 Page 6 CITY OF GRAPEVINE, TEXAS REGULAR PLANNING AND ZONING COMMISSION MEETING TUESDAY, MAY 16, 2023 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 7.00 p.m. Briefing Session - Planning and Zoning Commission Conference Room 7.30 p.m. Joint Meeting with City Council - City Council Chambers 7.30 p.m. Regular Session - Planning and Zoning Commission Conference Room CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room BRIEFING SESSION Planning and Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight's agenda. No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Traci Hutton PRESENTATION 3. Mayor Tate to recognize Grapevine Girls Soccer Team for winning the Class 5A Girls Soccer State Finals. JOINT PUBLIC HEARINGS 4. Conditional Use Permit CU23-02 (Swanson Industrial Warehouse) and Final Plat of Lots1-4, Block A, Curnes Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by ARCO Murray National Construction Co. Dallas, Inc. requesting a conditional use permit specifically to allow outdoor storage in conjunction with the development of an industrial warehouse building and a replat of Lot 1, Block 1, A.C. Stone and 85.33 acres of unplatted land. The subject property is located at 3642 Euless - Grapevine Road and is currently zoned "PID", Planned Industrial District. 5. Conditional Use Permit CU23-07 (Moon Valley Nursery) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Moon Valley Nursery requesting a conditional use permit to amend the previously approved site plan CU2008-33 (Ordinance No. 2008-075) for outside storage and a 20-foot pole sign in conjunction with a garden and pet supply company. This request is specifically to allow outdoor retail and display of large, boxed trees and shrubs. The subject property is located at 3525 William D. Tate Avenue and is currently zoned "CC", Community Commercial District. 6. Conditional Use Permit CU23-08 (Vine Academy) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Ridinger Associates, Inc. requesting a conditional use permit to allow a private school of educational type to operate within the former Mt. Horum Baptist Church. The subject property is located at 417 West Wall Street and is currently zoned "CN", Neighborhood Commercial District. 7. Conditional Use Permit CU23-09 and Special Use Permit SU23-01 (EVA Esports) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Site Selection Group requesting a conditional use permit to allow for the possession, storage, retail sale and on and off premise consumption of alcoholic beverages (beer, wine, and mixed beverage) in conjunction with a restaurant and virtual gaming arena. The applicant is also requesting a special use permit to allow eight or more skill or coin -operated machines. The subject property is located at 2330 William D. Tate Avenue and is currently zoned "CC", Community Commercial District. The applicant has requested to table the public hearing and consideration of this item to the June 20, 2023 Joint Meeting. 8. Conditional Use Permit CU23-11 (Ship Ex) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Dunaway Associates requesting a conditional use permit to amend the previously approved site plan CU22-30 (Ordinance No. 2022-047) to allow outdoor storage in conjunction with the development of a new two-story construction trade office building. This request is specifically to allow outdoor storage of vehicles in conjunction with a freight forwarding warehouse. The subject property is located at 1039 East Dallas Road and is currently zoned "LI", Light Industrial District. The applicant has requested to withdraw this request. 9. Zoning Change Application Z23-04 (226 North Lucas Drive) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by The Wykes Group requesting to rezone 0.512 acre from "CC", Community Commercial District to "R-7.5", Single -Family District. 10. Final Plat of Lots 76R-1, 76R-2, 76R-3, 76R-4 and 76R-5, Shorecrest Acres — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Edward Khalil requesting to replat Lot 76, Shorecrest Acres. The subject property is located at 1610 Silverside Drive and is currently zoned "R-7.5" Single Family Residential District. 11. Final Plat of Lots 1 R-1, 1 R-2 and 2R, Block 4 Canterbury Village — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Edward Khalil requesting to replat Lots 1 and 2, Block 4, Canterbury Village. The subject property is located at 2740 and 2746 Manchester Planning and Zoning Commission May 16, 2023 Page 2 Lane and is currently zoned "R-12.5" Single Family Residential District. The Application for this Plat has been withdrawn. As such, no action will be taken on this Plat. REGULAR SESSION: 7:30 p.m. (Immediately following the Joint Public Hearings) Planning and Zoning Conference Room CITIZEN COMMENTS 12. Any person who is not scheduled on the agenda may address the Commission under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the staff. A member of the public may address the Commission regarding an item on the agenda either before or during the Commission's consideration of the item, upon being recognized by the Chairman or upon the consent of the Commission. In accordance with the Texas Open Meetings Act, the Commission is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 13. Conditional Use Permit CU23-02 (Swanson Industrial Warehouse) — Consider the application and make a recommendation to City Council. 14. Final Plat of Lots1-4, Block A, Curnes Addition — Consider the application and make a recommendation to City Council. 15. Conditional Use Permit CU23-07 (Moon Valley Nursery) — Consider the application and make a recommendation to City Council. 16. Conditional Use Permit CU23-08 (Vine Academy) — Consider the application and make a recommendation to City Council. 17. Conditional Use Permit CU23-11 (Ship Ex) — The applicant has requested to withdraw this request. No action is required. 18. Zoning Change Application Z23-04 (226 North Lucas Drive) — Consider the application and make a recommendation to City Council. 19. Final Plat of Lots 76R-1, 76R-2, 76R-3, 76R-4 and 76R-5, Shorecrest Acres — Consider the application and make a recommendation to City Council. 20. Final Plat of Lot 3, Block 1, Lakeshore Estates — Consider he application submitted by Patrick Monahon to plat unplatted property into one lot, and make a recommendation to City Council. The subject property is located at 2464 Lakeshore Drive and is currently zoned "R-7.5" Single Family Residential District. 21. Consider the minutes of the March 21, 2023 Planning and Zoning Commission Meeting. Planning and Zoning Commission May 16, 2023 Page 3 NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on May 12, 2023 by 5.00 p.m. Lh" Tara Brooks, TRMC, CRM City Secretary GRAPp 0 Ur im wti Y�� IX If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. Planning and Zoning Commission May 16, 2023 Page 4 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 16th day of March, 2023 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the Planning and Zoning Commission: Larry Oliver Chairman Monica Hotelling Vice Chairman Beth Tiggelaar Member Dennis Luers Member Jason Parker Member Mark Assaad Alternate Member Jeremiah Radandt Alternate Member constituting a quorum, with Commissioners Traci Hutton and David Hallberg being absent, (Commissioner Radandt did not participate in the public hearings, but did vote on the Planning and Zoning Commission recommendations), and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary CALL TO ORDER: 7:15 p.m. – City Council Chambers Item 1. Consider Resolution No. 2023-009 canvassing the May 6, 2023 City Election for City Council Place 5 and City Council Place 6, declaring the results, and taking any necessary action. City Secretary Tara Brooks reported the results of the May 6 General Election. For City Council Place 5, Chris Coy received 5,079 votes and William Thorsell received 1,356 votes. For City Council Place 6, Duff O’Dell received 4,605 votes and Theresa Strayer received 1,924 votes. Motion was made to approve Resolution No. 2023-009 accepting the results of the May 6, 2023 City Election and declaring Chris Coy duly elected to Place 5 and Duff O’Dell duly elected to Place 6. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 2. City Secretary to administer the Oath of Office for City Council Place 5 to Chris Coy. City Secretary Brooks administered the Oath of Office for City Council Place 5 to Chris Coy and presented him with his Certificate of Election. Item 3. City Secretary to administer the Oath of Office for City Council Place 6 to Duff O’Dell. City Secretary Brooks administered the Oath of Office for City Council Place 6 to Duff O’Dell and presented her with her Certificate of Election. Item 4. Consider the appointment of the Mayor Pro Tem and take any necessary action. Mayor Tate opened consideration of the Mayor Pro Tem. Motion was made to appoint Darlene Freed as Mayor Pro Tem. Motion: Slechta Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 With all business being completed prior to the Joint Meeting, Mayor Tate called for a break at 7:20 p.m. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:30 p.m. Item 2. Invocation and Pledge of Allegiance Council Member Sharron Rogers gave the invocation and led the Pledge of Allegiance. PRESENTATION Item 6. Mayor Tate to recognize Grapevine Girls Soccer Team for winning the Class 5A Girls Soccer State Finals. City Council May 16, 2023 Page 2 Mayor Tate congratulated Coach Steven McBride and members of the Grapevine Girls Soccer Team for becoming the State of Texas 5A Championships for Girls Soccer. Council Member Leon Leal congratulated Coach McBride and the team. Coach McBride thanked the community for their support. Mayor Tate announced that he would present the proclamation for National Building Safety Month next. City Council continued the meeting agenda in the published order. Item 16. Mayor Tate to present a proclamation recognizing May as National Building Safety Month. Mayor Tate presented the proclamation for National Building Safety Month to Chief Building Official Larry Gray. Chief Building Official Gray thanked Council for the proclamation. JOINT PUBLIC HEARINGS Item 7. Conditional Use Permit CU23-02 (Swanson Industrial Warehouse) and Final Plat of Lots1-4, Block A, Curnes Addition Mayor Tate declared the public hearing open. Planning Services Director Erica Marohnic reported the applicant was requesting a conditional use permit specifically to allow outdoor storage of commercial vehicles in conjunction with the development of an industrial warehouse building and a replat of Lot 1, Block 1, A.C. Stone and 85.33 acres of unplatted land. The subject property is located at 3642 Euless-Grapevine Road and is currently zoned “PID”, Planned Industrial District. Applicants Chase Killingsworth and Taylor Wildman presented the proposed plan and answered questions from Council. No one spoke during the public hearing. There was no correspondence to report. Motion was made to close the public hearing. Motion: Tiggelaar Second: Luers Ayes: Oliver, Hotelling, Tiggelaar, Luers, Parker, and Assaad Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Coy Second: O’Dell City Council May 16, 2023 Page 3 Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 8. Conditional Use Permit CU23-07 (Moon Valley Nursery) Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting a conditional use permit to amend the previously approved site plan CU2008-33 (Ordinance No. 2008- 075) for outside storage and a 20-foot pole sign in conjunction with a garden and pet supply company. This request is specifically to allow outdoor retail and display of large, boxed trees and shrubs. The subject property is located at 3525 William D. Tate Avenue and is currently zoned “CC”, Community Commercial District. Applicants Robert Branston and John Levitt presented this request and answered questions from Council. No one spoke during the public hearing. There was no correspondence to report. Motion was made to close the public hearing. Motion: Parker Second: Hotelling Ayes: Oliver, Hotelling, Tiggelaar, Luers, Parker, and Assaad Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 9. Conditional Use Permit CU23-08 (Vine Academy) Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting a conditional use permit to allow a private school of educational type to operate within the former Mt. Horum Baptist Church. The subject property is located at 417 West Wall Street and is currently zoned “CN”, Neighborhood Commercial District. This is the first reading for this item. The property will need to receive approval from the Board of Zoning Adjustment at their June 5 meeting. If approved by the Board the second reading will be held at the June 20, 2023 meeting. Applicant Theresa Mason described the proposed use of the property. City Council May 16, 2023 Page 4 No one spoke during the public hearing. There was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Tiggelaar Ayes: Oliver, Hotelling, Tiggelaar, Luers, Parker, and Assaad Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 10. Conditional Use Permit CU23-09 and Special Use Permit SU23-01 (EVA Esports) Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant requested to table the public hearing to the June 20, 2023 Joint Meeting. Motion was made to table this item and continue the public hearing to the June 20, 2023 to the Joint Meeting. Motion: Assaad Second: Tiggelaar Ayes: Oliver, Hotelling, Tiggelaar, Luers, Parker, and Assaad Nays: None Approved: 6-0 Motion was made to table this item and continue the public hearing to the June 20, 2023 Joint Meeting. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 11. Conditional Use Permit CU23-11 (Ship Ex) Planning Services Director Marohnic reported the applicant had submitted a letter requesting to withdraw this item. Motion was made to accept the withdrawal of CU23-11 (Ship Ex). City Council May 16, 2023 Page 5 Motion: Parker Second: Luers Ayes: Oliver, Hotelling, Tiggelaar, Luers, Parker, and Assaad Nays: None Approved: 6-0 Motion was made to accept the withdrawal of CU23-11 (Ship Ex). Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 12. Zoning Change Application Z23-04 (226 North Lucas Drive) Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting to rezone 0.512 acres from “CC”, Community Commercial District to “R-7.5”, Single-Family District. This is the first reading for this item. The property will need to receive approval from the Board of Zoning Adjustment at their June 5 meeting. If approved by the Board the second reading will be held at the June 20, 2023 meeting. Applicant Susan Wykes presented this item. Director Marohnic answered questions from Council. No one spoke during the public hearing. There was no correspondence to report. Motion was made to close the public hearing. Motion: Tiggelaar Second: Assaad Ayes: Oliver, Hotelling, Tiggelaar, Luers, Parker, and Assaad Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Slechta Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 13. Final Plat of Lots 76R-1, 76R-2, 76R-3, 76R-4 and 76R-5, Shorecrest Acres Alternate Planning and Zoning Commissioner Mark Assaad filed an Affidavit with the City Secretary and did not participate in this item. City Council May 16, 2023 Page 6 Mayor Tate declared the public hearing open. Acting Public Works Deputy Director John Robertson reported the applicant was requesting to replat Lot 76, Shorecrest Acres. The subject property is located at 1610 Silverside Drive and is currently zoned “R-7.5” Single Family Residential District. City Attorney Matthew C.G. Boyle answered questions from the Council. No one spoke during the public hearing. There was no correspondence to report. Motion was made to close the public hearing. Motion: Parker Second: Luers Ayes: Oliver, Hotelling, Tiggelaar, Luers, and Parker Nays: None Abstains: Assaad Approved: 5-0-1 Motion was made to close the public hearing. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 14. Final Plat of Lots 1R-1, 1R-2 and 2R, Block 4 Canterbury Village Acting Public Works Deputy Director Robertson reported the applicant had submitted a letter requesting to withdraw this item. No action was taken on this item and the final plat application was considered withdrawn. The Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council remained in session in the Council Chambers to consider published business. Item 15. Citizen Comments There was no one wishing to speak during Citizen Comments. PRESENTATIONS Item 16 was presented earlier in the meeting. City Council May 16, 2023 Page 7 Item 17. Public Works to present an update on Water and Wastewater Treatment Plants Facility Improvement Plan. Acting Deputy Director Robertson gave a brief update on this plan process and introduced Jason Crawley with Freese and Nichols who presented the findings of the Space Utilization Studies and answered questions from Council. Chelsea Friedemann from Freese and Nichols and Acting Deputy Director Robertson also answered questions. Council discussed this item. No action was taken by Council. Mayor Tate announced Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 30. Conditional Use Permit CU23-02 (Swanson Industrial Warehouse) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2023- 028, if applicable, and take any necessary action. Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU23-02 (Swanson Industrial Warehouse) and Ordinance No. 2023-028. Motion: Freed Second: Slechta Ayes: Tate, Freed, Coy, O’Dell, Slechta, and Leal Nays: Rogers Approved: 6-1 ORDINANCE NO. 2023-028 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU23-02 TO ALLOW OUTDOOR STORAGE IN CONJUNCTION WITH THE DEVELOPMENT OF AN INDUSTRIAL WAREHOUSE BUILDING, FOR PROPOSED TO BE PLATTED AS BLOCK A, LOT 4, CURNES ADDITION (3642 EULESS-GRAPEVINE ROAD) IN A DISTRICT ZONED “PID”, PLANNED INDUSTRIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 City Council May 16, 2023 Page 8 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 31. Final Plat of Lots1-4, Block A, Curnes Addition – Consider the recommendation of the Planning and Zoning Commission, and take any necessary action. Chairman Oliver reported the Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and Final Plat of Lots 1-4, Block A, Curnes Addition. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 32. Conditional Use Permit CU23-07 (Moon Valley Nursery) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2023-029, if applicable, and take any necessary action. Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU23-07 (Moon Valley Nursery) and Ordinance No. 2023-029. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-029 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU23-07 TO ALLOW OUTDOOR DISPLAY AND SALES OF LARGE, BOXED TREES AND SHRUBS FOR BLOCK F, LOT 1, BEAR RUN (3525 WILLIAM D. TATE City Council May 16, 2023 Page 9 AVENUE) IN A DISTRICT ZONED “CC”, COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 33. Conditional Use Permit CU23-08 (Vine Academy) Mayor Tate submitted an Affidavit of Conflict of Interest with the City Secretary and recused himself from this item. Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve the first reading of Conditional Use Permit CU23-08 (Vine Academy) and the first reading of Ordinance No. 2023-030. Motion: Slechta Second: Rogers Ayes: Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Abstains: Tate Approved: 6-0 Item 34. Conditional Use Permit CU23-11 (Ship Ex). The request to withdraw this application was accepted during the public hearing portion of the meeting. No further action was taken. Item 35. Zoning Change Application Z23-04 (226 North Lucas Drive) Chairman Oliver reported the Commission approved the zoning change applicaion with a vote of 7-0. Motion was made to approve the first reading of Zoning Change Application Z23-04 (226 North Lucas Drive) and the first reading of Ordinance No. 2023-032. Motion: Freed Second: Slechta City Council May 16, 2023 Page 10 Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 36. Final Plat of Lots 76R-1, 76R-2, 76R-3, 76R-4 and 76R-5, Shorecrest Acres . Chairman Oliver reported the Commission approved the final plat with a vote of 6-0-1 Motion was made to approve the Statement of Findings and Final Plat of Lots 76R-1, 76R-2, 76R-3, 76R-4 and 76R-5, Shorecrest Acres. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 37. Final Plat of Lot 3, Block 1, Lakeshore Estates Chairman Oliver reported the Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and Final Plat of Lot 3, Block 1, Lakeshore Estates. Motion: Slechta Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Council continued with the meeting agenda in the published order. NEW BUSINESS Item 18. Consider a contract for the construction of the 2023 Water Improvements for West Kimball Road and Lakeridge Drive with RK Construction, LLC, Ordinance No. 2023-026 to appropriate the funds, and take any necessary action. Public Works Director Bryan Beck presented items 18 and 19 together. The proposed 8” water line construction will be for an estimated amount of $186,750 and will connect the City’s network to the dead end mains at Hillcrest Court to Lakeridge Drive along Kimball Road. Motion was made to approve the contract for the construction of the 2023 Water Improvements for West Kimball Road and Ordinance No. 2023-026 to appropriate the funds. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal City Council May 16, 2023 Page 11 Nays: None Approved: 7-0 ORDINANCE NO. 2023-026 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF THE ESTIMATED AMOUNT OF $186,750 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 19. Consider the purchase of an arch culvert structure for Kimball Road from Contech Engineered Solutions, LLC. and take any necessary action. Public Works Director Beck presented items 18 and 19 together. The arch culverts will be used to convey storm and lake water under the proposed new raised section of Kimball Avenue for an estimated total amount of $95,000. Motion was made to approve the purchase of the arch culvert. Motion: Slechta Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 20. Consider Ordinance No. 2023-027 designating the Grapevine-Colleyville Independent School District Tax Assessor – Collector to perform duties imposed by Tax Code Chapter 26. Chief Financial Officer Greg Jordan recommended approval of the ordinance designating the Tax Assessor Collector of the Grapevine-Colleyville Independent School District to serve as the City Tax Assessor-Collector. Motion was made to approve the consent agenda as presented. Motion: O’Dell City Council May 16, 2023 Page 12 Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-027 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING PERSON TO FULFILL DUTIES IMPOSED BY TAX CODE CHAPTER 26; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 21. Consider the renewal of an annual workforce management cloud hosting with Kronos, Inc. Fire Chief Darrell Brown recommended approval of the renewal of the agreement for annual cloud hosting for the Fire Department’s automated payroll software for an amount not to exceed $19,553. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 22. Consider the award of an informal request for quote for fence replacement at Parkwood and CJ Hutchings Parks from Llano River Fence Company. Parks and Recreation Director Chris Smith recommended approval of the award of an informal request for quote for fence replacement for an amount not to exceed $30,775. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 23. Consider the renewal of annual services for animal medications and supplies from Elanco US Inc. Police Chief Mike Hamlin recommended approval of the renewal of the agreement for the purchase of animal medications and supplies for an estimated amount of $40,000. Motion was made to approve the consent agenda as presented. City Council May 16, 2023 Page 13 Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 24. Consider the award of annual contracts for RFB 48-23 for waterworks products with Ferguson and Core & Main LP. Public Works Director Beck recommended approval of the annual contracts for the purchase of waterworks products on an as-needed basis for an estimated annual amount of $200,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 25. Consider the renewal of an annual contract for carpet and tile flooring services from RCS Flooring Servicers, LLC. Public Works Director Beck recommended approval of the annual contract for carpet and flooring services for various City facilities for an estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 26. Consider the purchase of lab equipment, chemicals and instruments for the Wastewater Treatment Plant from IDEXX Industries and North Central Laboratories. Public Works Director Beck recommended approval for the purchase of lab equipment, chemicals and instruments for the Wastewater Treatment Plant for a total amount not to exceed $40,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council May 16, 2023 Page 14 Item 27. Consider the purchase of a 2100i Vactor truck from Doggett Freightliner of Austin. Public Works Director Beck recommended approval of the purchase of a 2100i Vactor truck used for cleaning and maintenance of sanitary sewer lines and hydro excavating near underground utilities for a total amount not to exceed $561,765. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 28. Consider Resolution No. 2023-010 authorizing City of Grapevine participation in the North Central Texas Council of Governments’ FY 2024/FY2025 Regional Solid Waste Program Local Implementation Project and authorizing staff to submit a funding application under this Call for Projects for a Screened Materials Recycle Program. Public Works Director Beck recommended approval of the resolution authorization of submittal of an application for a Screened Materials Recycle Program. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2023-010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE FILING OF A PROJECT APPLICATION WITH THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS FOR A REGIONAL SOLID WASTE PROGRAM LOCAL IMPLEMENTATION PROJECT; AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ACT ON BEHALF OF THE CITY OF GRAPEVINE IN ALL MATTERS RELATED TO THE APPLICATION; AND PLEDGING THAT IF FUNDING FOR THIS PROJECT IS RECEIVED, THE CITY OF GRAPEVINE WILL COMPLY WITH ALL PROJECT REQUIREMENTS OF THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS, THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY AND THE STATE OF TEXAS AND PROVIDING AN EFFECTIVE DATE City Council May 16, 2023 Page 15 Item 29. Consider the minutes of the April 18, 2023 and May 2, 2023 Regular City Council meetings. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:37 p.m. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 6th day of June, 2023. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary City Council May 16, 2023 Page 16