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HomeMy WebLinkAbout2023-05-02 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, MAY 2, 2023 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:00 p.m. Dinner - City Council Conference Room 6:30 p.m. Call to Order of City Council Meeting - City Council Chambers 6:30 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:30 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, Dallas Road, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Status update regarding deployment and implementation of school security pursuant to Section 551.076, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Drey Clark, Pastor of Discipleship at Grapevine First Baptist Church 3. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop 7 City Council May 2, 2023 Page 2 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. Mayor Tate to recognize Boy Scout Troop 7 on their 110th Anniversary. 6. Mayor Tate to present Grapevine Heritage Foundation’s 2023 Preservation Advocacy Award winners. 7. Mayor Tate to present a proclamation in recognition of National Police Week and Peace Officers Memorial Day. 8. Mayor Tate to present proclamation in recognition of National Correctional Officer’s Week. 9. Mayor Tate to present proclamation in recognition of National Travel and Tourism Week. 10. Main Street Fest Co-Chairs, Claudine and Barney Annis, to present information regarding the 39th Annual Main Street Fest that will take place May 19-21. 11. Rich Andreski from Trinity Metro to provide Trinity Metro update to Council. NEW BUSINESS 12. Consider the purchase of the roof structure at the Grapevine Service Center from Weatherproofing Services, Resolution No. 2023-008 expressing intent to reimburse certain expenditures, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. City Council May 2, 2023 Page 3 13. Consider the Joint Election Agreement to provide election services and equipment for the May 6, 2023 General Election with the Tarrant County Elections Administrator. City Secretary recommends approval. 14. Consider approval for the purchase of an aerifier from Professional Turf Products for the Grapevine Golf Course. Golf Director recommends approval. 15. Consider the purchase of putting green construction from Greenscape Six. Golf Director recommends approval. 16. Consider the purchase of a KIP 860 Color Series scanner/printer from Kyocera Document Solutions Southwest, LLC. Planning Director recommends approval. 17. Consider the purchase of EMC storage maintenance from SHI Government Solutions, Inc. Chief Technology Officer recommends approval. 18. Consider the award of an informal request for quote for the purchase of video storage, video management software, and professional services for Grapevine Main from Infassure Technology. Chief Technology Officer recommends approval. 19. Consider an annual contract for technology equipment, services and software from Facility Solutions Group. Police Chief recommends approval. 20. Consider approval for the purchase of ballistic shields from ROE Tactical. Police Chief recommends approval. 21. Consider the purchase of kinetic breaching tools from Aardvark and Ordinance No. 2023-023 appropriating the funds. Police Chief recommends approval. 22. Consider the purchase of school safety equipment storage safes from The Safe Company. Police Chief recommends approval. 23. Consider the first amendment to the on-call Supervisory Control and Data Acquisition (SCADA) consulting services contract with Team One Integration, LLC and Ordinance No. 2023-024 appropriating the funds. Public Works Director recommends approval. 24. Consider the purchase of an Eaton Motor Control Center from Elliot Electric Supply and Ordinance No. 2023-025 appropriating the funds. Public Works Director recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. City Council May 2, 2023 Page 4 ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on April 28, 2023 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of May, 2023 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:30 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, Dallas Road, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Status update regarding deployment and implementation of school security for the 2022-23 school year pursuant to Section 551.076, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council May 2 2023 Page 2 The City Council recessed to the City Council Conference Room and began the closed session at 6:34 p.m. The closed session ended at 7:31 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072, 551.076 or 551.087. City Manager Bruno Rumbelow requested Council approve the 14th Amendment to the Land Purchase and Sale Agreement with Stand Rock Grapevine LLC and authorize the City Manager to execute same and to take all other necessary action. Motion was made to approve the 14th Amendment to the Land Purchase and Sale Agreement with Stand Rock Grapevine LLC and authorize the City Manager to execute same and to take all other necessary action. Motion: Slechta Second: Leal Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 REGULAR MEETING Mayor Tate called the regular meeting to order at 7:35 p.m. in the City Council Chambers. Item 2. Invocation Drey Clark, Pastor at First Baptist Church, gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Boy Scout Troop 7 posted the colors and lead the Pledges of Allegiance. Item 4. Citizen Comments There was no one requesting to speak. PRESENTATIONS Item 5. Mayor Tate to recognize Boy Scout Troop 7 on their 110th Anniversary. Mayor Tate recognized Boy Scout Troop 7 for their 110 years of service to the City. Darren White, Scoutmaster, and members of Troop 7 presented a framed copy of the resolution that was presented by the Texas Senate in honor of Boy Scout Troop 7. There was no action taken on this item. City Council May 2 2023 Page 3 Item 6. Mayor Tate to present Grapevine Heritage Foundation’s 2023 Preservation Advocacy Award winners. Mayor Tate and Heritage Foundation Chairman Melva Stanfield presented the Preservation Project Award to Eric and Trish Whetstone for their renovation of the 1936 Benjamin R. Wall House. Trish Whetstone thanked the City for their assistance in the project, their neighbors, and her contractors. Mayor Tate and Chairman Stanfield presented the Conservation Project Award to Hibah Zatar and Ali Rana for the conservation of the 1905 Roberson House. Mr. Zatar thanked the City for the guidance and collaboration with this project. There was no action taken on this item. Item 7. Mayor Tate to present a proclamation in recognition of National Police Week and Peace Officers Memorial Day. Mayor Tate declared the week of May 14-20 as National Police Week and May 15 as Peace Officers Memorial Day. Chief Mike Hamlin and members of the Grapevine Police Department received the proclamation. Chief Hamlin specifically recognized Officer Jonathan Valez and Officer Joseph Duer and thanked the community for their support. There was no action taken on this item. Item 8. Mayor Tate to present proclamation in recognition of National Correctional Officer’s Week. Mayor Tate declared the week of May 7-13 as National Correctional Officer’s Week. Captain Rebecca Graves accepted the proclamation along with Detention Center staff Giovanni Velez, Rosalyn Hights, Malik Woods and Jacob Lewis. There was no action taken on this item. Item 9. Mayor Tate to present proclamation in recognition of National Travel and Tourism Week. Mayor Tate declared the week of May 7-13 National Travel and Tourism Week. Director of Leisure and International Sales Heather Eagan accepted the proclamation on behalf of hospitality workers. City Council May 2 2023 Page 4 There was no action taken on this item. Mayor Tate recognized Ernie Doclar who has been a part of scouting for 80 years, 43 of those years in Grapevine and Troop 7. Mr. Doclar praised the achievements of the Boy Scouts and lauded their importance. Item 10. Main Street Fest Co-Chairs, Claudine and Barney Annis, to present information regarding the 39th Annual Main Street Fest that will take place May 19-21. Claudine and Barney Annis highlighted the festivals entertainment options, craft brew experiences, and wine tasting options. They also recognized the 25 civic, social and school groups along with the more than 1,000 volunteers that will work during the festival, and recognized and thanked all of the sponsors. There was no action taken on this item. Item 11. Rich Andreski from Trinity Metro to provide Trinity Metro update to Council. Rich Andreski from Trinity Metro updated Council on the ridership of Trinity Metro and indicated that Grapevine is the second busiest station in the system. He also highlighted future projects and answered questions from Council. There was no action taken on this item. NEW BUSINESS Item 12. Consider the purchase of the roof structure at the Grapevine Service Center from Weatherproofing Services, Resolution No. 2023-008 expressing intent to reimburse certain expenditures, and take any necessary action. Public Works Director Bryan Beck presented this item to Council. The request is to purchase of a roof structure for the Service Center that was destroyed in the December 13, 2022 tornado event for an estimated amount of $2,350,000. Director Beck answered questions from Council. Motion was made to purchase the roof structure at the Service Center and the resolution expressing intent to reimburse certain expenditures. Motion: Freed Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2023-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF City Council May 2 2023 Page 5 GRAPEVINE, TEXAS, EXPRESSING INTENT TO REIMBURSE CERTAIN EXPENDITURES CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 13. Consider the Joint Election Agreement to provide election services and equipment for the May 6, 2023 General Election with the Tarrant County Elections Administrator. City Secretary Tara Brooks recommended approval of the Joint Election Agreement for election services and equipment for the May 6, 2023 General Election for an estimated amount of $4,880.31. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider approval for the purchase of an aerifier from Professional Turf Products for the Grapevine Golf Course. Golf Director Robert Singletary recommended approval of the purchase of an aerifier for a total amount not to exceed $50.582. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 15. Consider the purchase of putting green construction from Greenscape Six. Golf Director Singletary recommended approval of the purchase of putting green replacement for an amount not to exceed $170,775. Motion was made to approve the consent agenda as presented. Motion: O’Dell City Council May 2 2023 Page 6 Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider the purchase of a KIP 860 Color Series scanner/printer from Kyocera Document Solutions Southwest, LLC. Planning Services Director Erica Marohnic recommended approval of the purchase of a scanner/printer to be used by Building Services, Planning Services and Public Works for an amount not to exceed $24,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 17. Consider the purchase of EMC storage maintenance from SHI Government Solutions, Inc. Chief Technology Officer Tessa Allberg recommended approval for the purchase of video storage, management software and professional services for an amount not to exceed $47,450. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 18. Consider the award of an informal request for quote for the purchase of video storage, video management software, and professional services for Grapevine Main from Infassure Technology. Chief Technology Officer Allberg recommended approval of the informal request for quote for camera system renovation at Grapevine Main for an estimated amount of $29,107. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 City Council May 2 2023 Page 7 Item 19. Consider an annual contract for technology equipment, services and software from Facility Solutions Group. Police Chief Hamlin recommended approval of the annual contract for yearly maintenance and service of the public safety audio visual systems for an estimated amount of $46,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 20. Consider approval for the purchase of ballistic shields from ROE Tactical. Police Chief Hamlin recommended approval of the purchase of 60 ballistic shields for an estimated amount of $284,983. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 21. Consider the purchase of kinetic breaching tools from Aardvark and Ordinance No. 2023-023 appropriating the funds. Police Chief Hamlin recommended approval of the purchase of 18 kinetic breaching tools to be utilized in schools for an amount of $175,156. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-023 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF REVENUE IN THE AMOUNT OF $175,156.00 IN THE CAPTIAL EQUIPMENT City Council May 2 2023 Page 8 PURCHASES FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 22. Consider the purchase of school safety equipment storage safes from The Safe Company. Police Chief Hamlin recommended approval of the purchase of 25 security safes to be utilized in schools to house safety equipment for an estimated amount of $47,500. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 23. Consider the first amendment to the on-call Supervisory Control and Data Acquisition (SCADA) consulting services contract with Team One Integration, LLC and Ordinance No. 2023-024 appropriating the funds. Public Works Director Beck recommended approval of the first amendment to the on-call SCADA consulting services contract for an amount estimated to be $75,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-024 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $75,000 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 24. Consider the purchase of an Eaton Motor Control Center from Elliot Electric Supply and Ordinance No. 2023-025 appropriating the funds. Public Works Director Beck recommended approval of the purchase of an Eaton Motor Control Center for the Wastewater Treatment Plant for an estimated amount of $148,800. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Freed City Council May 2 2023 Page 9 Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-025 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF THE ESTIMATED AMOUNT OF $148,800 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Motion was made to adjourn the meeting at 8:38 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 16th day of May, 2023. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary