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HomeMy WebLinkAboutItem 04 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 3rd day of September, 2013 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member constituting a quorum, with Council Member Roy Stewart absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew Boyle Assistant City Attorney Jodi C. Brown City Secretary Mayor Tate called the workshop to order at 6:32 p.m. ITEM 1. DISCUSS DOVE POOL AND OAK GROVE BALLFIELD COMPLEX PROJECTS City Manager Bruno Rumbelow stated that Council had requested a recap of the renovation projects for the Dove Pool and Bathhouse and the Oak Grove Ballfield Complex. Parks & Recreation Director Doug Evans and Assistant Parks Director Kevin Mitchell reviewed the renovation project timeline from concept plan presentation through contract approval for the Dove Pool and Bathhouse and Oak Grove Ballfield Complex Renovation Projects. Following discussion on non - budgeted amenities being added to the scope of the projects, Council stated experience had been gained with completion of these projects which could be utilized during the Community Activities Center renovation and the building of the Public Safety Building. There was no formal action taken by the City Council. 09/03/13 ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 7:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 1st day of October, 2013. ATTEST: Jodi C. Brown City Secretary 2 LI a a z; [oil 71: a William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 3rd day of September, 2013 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member constituting a quorum, with Council Member Roy Stewart absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew Boyle Assistant City Attorney Jodi C. Brown City Secretary Mayor Tate called the meeting to order at 7:06 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Pending litigation relative to City of Grapevine v. Grapevine Tate Joint Venture, et al pursuant to Section 551.071, Texas Government Code: Lot 13R, Block 1, Final Plat of Lots 12R -1, 13R and 15, Block 1, Towne Center Addition No. 2 for use as the new Public Safety Complex. (B) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to pending litigation under Section 551.071, Texas Government Code. 09/03/13 NOTE: Item (B) Conference with City Manager and Staff under Section 551.087, Texas Government Code was not discussed. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. .a • • Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:12 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 1st day of October, 2013. ATTEST: Jodi C. Brown City Secretary r William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of September, 2013 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member constituting a quorum, with Council Member Roy Stewart absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:33 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Pro Tern C. Shane Wilbanks delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS, ARAM AZADPOUR Mr. Aram Azadpour, P. O. Box 2644, Grapevine, expressed his appreciation for the newly installed bike lane signs and requested the Council consider further improvements by striping bike lanes on roadways, and expressed his concern of not being able to contact the City Attorney regarding his lawsuit appeal. ITEM 1. PRESENTATION, 27TH ANNUAL GRAPEFEST Ed and Julie Stone, Chairpersons of the 27th Annual GrapeFest, invited the community to attend this year's event — Rediscovering Grapevine. There will be an Italian Car Fest and the GrapeFest golf classic the week before the festival. During GrapeFest (September 12- 15) there will be numerous opportunities to enjoy live music, the kids' world play area, culinary demonstrations, wine tastings, tennis classic and GrapeStomp. Mr. and 09/03/13 Mrs. Stone also thanked this year's volunteers, sponsors and the City for their work to make this event a success. ITEM 2. PRESENTATION DFW CONNECTOR PROJECT MARKETING CAMPAIGN Assistant CVB Executive Director Michael Woody and Marketing Director Barry Lewis presented the DFW Connector Project "Substantially Complete" Advertising Campaign being conducted by the Convention & Visitors Bureau. They highlighted the campaign's theme - -"The good times in Grapevine just got a lot easier to get to ", marketing strategies and cooperative marketing opportunities, timing, and the different media formats to be utilized. There was no formal action taken by the City Council. ITEM 3. PUBLIC HEARING PROPOSAL TO ADOPT AN AD VALOREM TAX RATE Mayor Tate declared the public hearing open. Administrative Services Director John McGrane had stated earlier, during the Grapevine 4B Economic Development Board meeting, that a second public hearing was being held to receive input on the proposal to adopt an ad valorem tax rate of $0.3425. Mr. McGrane stated the public hearing was being held pursuant to State law since tax revenues would increase over last year's revenues due to new construction being adding to the tax base or appraisals. He noted the current tax rate of $0.345695 per $100.00 would was being reduced to the proposed rate of $0.3425 which is above the effective tax rate of $0.33. Mayor Tate invited guests present to comment regarding the proposed tax rate. No one wished to speak and there was no correspondence to report. Mayor Tate then announced the City Council would consider an ordinance on the proposal to adopt an ad valorem tax rate of $0.3425 on Tuesday, September 10, 2013 at Noon in the City Council Chambers, Second Floor, 200 South Main Street, Grapevine, Texas 76051. Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart ITEM 4. PUBLIC HEARING, FISCAL YEAR 2013 -2014 BUDGET Mayor Tate declared the public hearing open. Administrative Services Director McGrane noted the public hearing on Fiscal Year 2013- 2014 Budget (FY2014) was being conducted to receive public comments on the proposed budget pursuant to the City Charter. Stating the Council had conducted a budget 2 09/03/13 workshop in July to discuss major issues of the FY2014 budget, that Staff had posted the proposed budget on the City's web site, made available a copy of the budget for public inspection and published the required notices in the newspaper. Mr. McGrane stated the Council would consider the proposed budget and ad valorem tax rate on Tuesday, September 10, 2013 at Noon in the City Council Chambers, Second Floor, 200 South Main Street, Grapevine, Texas 76051. The proposed budget reflects a slight tax decrease and contains fund expenditures in the following amounts: General Fund $58,339,600 Municipal Court Technology Fund 35,857 Convention & Visitors Bureau Fund 19,754,407 Stormwater Drainage Fund 2,362,410 Crime Control & Prevention District Fund 13,730,075 Lake Parks Special Revenue Fund 2,109,711 4B Economic Development Fund 9,204,163 Debt Service Fund 14,428,596 Utility Enterprise Fund 22,389,885 Lake Enterprise (Golf) Fund 3,389,586 General Permanent Capital Maintenance Fund 1,251,000 Permanent Street Maintenance Fund 1,558,000 Community Quality of Life Capital Project Fund 2,854,057 Streets, Drainage & Traffic Capital Projects 5,252,113 Buildings & Facilities Capital Projects 16,939,871 Water & Wastewater Capital Projects 9,757,225 Capital Equipment Acquisitions 1,886,000 Council Member Coy, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart • RMUMOMME9W • - •- DEVELOPMENT Assistant Parks & Recreation Director Joe Moore presented for consideration a contract with Mesa Design Group in the amount of $43,540.00 to develop a Master Plan for Meadowmere Park. Funding for the contract expense is available in the Quality of Life Fund. Mr. Moore stated that a timeline should be established for Council's review around December. 3 09/03/13 Council Member Freed, seconded by Mayor Pro Tern Wilbanks, offered a motion to approve the contract as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Council Member Freed removed Item 6 relative to donating surplus computers from the Consent Agenda. ITEM 6. RESOLUTION DECLARE RETIRED COMPUTERS SURPLUS PROPERTY AND AUTHORIZE DONATION This item was removed from the Consent Agenda and considered after Item 17. Staff recommended approval of a resolution declaring retired computers as surplus property and authorizing the donation to Grapevine's Sister City, Parras de la Fuente, Coahuila, Mexico. Council Member Freed thanked City Staff for the innovative idea to donate the used equipment to the City's Sister City in Mexico. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart RESOLUTION NO. 2013 -80 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND /OR SALVAGE; PROVIDING FOR THE DONATION OF SAID PROPERTY TO PARRAS DE LA FUENTE, COAHUILA MEXICO; AND PROVIDING AN EFFECTIVE DATE Item 7. Resolution, Authorize Computer Hardware Purchase Police Chief recommended approval of a resolution authorizing the purchase of computer hardware for the Police Department in an amount not to exceed $49,234.00 from Netsync Network Solutions through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. 0 09/03/13 Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart RESOLUTION NO. 2013 -81 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE COMPUTER HARDWARE THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 8. Resolution Authorize Desktop Switches and Network Upqrade Purchase City Manager recommended approval of a resolution authorizing the purchase of desktop switches for use throughout the City system and a network upgrade from Netsync Network Solutions in an amount of $192,867.26 through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart RESOLUTION NO. 2013 -82 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE DESKTOP SWITCHES AND UPGRADE THE NETWORK THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 9. Resolution Authorize Purchase of Panasonic Workstations and Docks Police Chief recommended approval of a resolution authorizing the purchase of Panasonic workstations and docks from CDW -G with the total amount not to exceed $46,248.00 through an established Interlocal Agreement with The Cooperative Purchasing Network 09/03/13 (TCPN). The purchase is for 24 Panasonic tablets and associated hardware /software for field use by the Police and Fire Departments. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart RESOLUTION NO. 2013 -83 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE WORKSTATIONS AND DOCKS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 10. Resolution, Authorize Purchase of Power Over Ethernet Switches City Manager recommended approval of a resolution authorizing the purchase of power over ethernet switches from Netsync Network Solutions in an amount not to exceed $57,348.48 through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. The purchase replaces old ethernet switches in various locations throughout the City with new switches that have the power over ethernet feature. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart RESOLUTION NO. 2013 -84 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE POWER OVER ETHERNET SWITCHES THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 11. Resolution, Authorize SCAN Wastewater Monitoring Instrument as Sole Source Purchase C 09/03/13 Public Works Director recommended approval of a resolution authorizing the sole source purchase of a SCAN wastewater monitoring instrument from C.C. Lynch & Associates, Inc. for the Public Works Department in an amount of $18,834.00. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart RESOLUTION NO. 2013 -85 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO APPROVE THE SOLE SOURCE PURCHASE OF A WASTEWATER MONITORING INSTRUMENT AND PROVIDING AN EFFECTIVE DATE Item 12. Renew Bid 346 -2010 Traffic Conduit Installation Services Annual Contract Public Works Director recommended approval to renew Bid 346 -2010 Traffic Conduit Installation Services Annual Contract with Multiple Cable Systems, Inc. in an annual estimated amount of $30,000.00. This will be for the third annual renewal of the four, one year renewal options available. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart Item 13. Renew Bid 372 -2011 Temporary Employment Services Annual Contract Administrative Services Director recommended approval of the renewal of Bid 372 -2011 Temporary Employment Services Annual Contract with Temporaries of Texas, Inc. Funding for this contract is limited to the budgeted amount by each department in an annual estimated amount of $100,000.00. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart 09/03/13 Item 14. Renew Bid 392 -2012 Various Aggregate _Materials Annual Contract Public Works Director recommended approval to renew Bid 392 -2012 Various Aggregate Materials Annual Contract with Neese Materials, Inc., Lowery Sand & Graved Company, Inc., Big Sandy Sand Company, Hanson Aggregates LLC, DFW Materials and TXI (TXI did not renew line item 14 for unwashed cushion sand and the department is agreeable with the item not being renewed. Funding for this contract is limited to the budgeted amount by each department in an annual estimated amount of $439,000.00. This is the first annual renewal of the four, one year renewal options available. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart Item 15. Approve Road Construction and Maintenance Agreement for a portion of East Dallas Road Public Works Director recommended approval of a Road Construction and Maintenance Agreement with Prologis U. S. Logistics Fund, LP for the reconstruction and maintenance of the northern one -half of East Dallas Road, extending from Texan Trail east for a distance of approximately 775 feet, and authorization for the City Manager to execute the agreement. Prologis proposes to reconstruct the roadway to City standards sufficient to serve commercial trucks and then the City would accept the maintenance of the roadway. This procedure is standard with any developer constructed roadway. The roadway will be constructed at Prologis's sole cost and they will provide a two year maintenance bond. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart Item 16. Award Informal Quote for Convention Center Carpet CVB Executive Director recommended approval.to award an informal request for quote to purchase carpet and installation from Corporate Floors, Inc. for the Convention Center in an amount not to exceed $16,102.93. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: 09/03/13 Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart Item 17. Consideration of Minutes City Secretary recommended approval of the minutes of the July 22 and August 6, 2013 City Council meetings as published. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:12 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 1st day of October, 2013. Jodi C. Brown City Secretary E uaa M William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the 10th day of September, 2012 at Noon in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Members Roy Stewart and Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew Boyle Assistant City Attorney Jodi C. Brown City Secretary John McGrane Administrative Services Director Mayor Tate called the meeting to order at 12:10 p.m. ITEM 1A. CITIZEN COMMENTS, KATHLEEN THOMPSON Ms. Kathleen Thompson, 3317 Burning Log Road, requested the Council consider lower ad valorem tax rate than what was being proposed, requested a change in priorities to reduce spending, and stated concerns on the selected time for conducting the Noon meeting. ITEM 1. ORDINANCE, ADOPT FISCAL YEAR 2013 -2014 BUDGET Administrative Services Director John McGrane stated the Fiscal Year 2013 -2014 Budget remains the same as presented during the August 19 Workshop and the September 3 public hearing. The proposed budget for Fiscal Year 2013 -2014 (FY2014) responds to the Council's priorities and represents a continuing commitment to prudent fiscal management while providing essential services to the community. The proposed tax rate for FY2014 is reduced to $0.34250 per $100.00 valuation and the "pay as you go" policy will remain in effect. The proposed budget maintains a 20% fund balance. The budget contains fund expenditures in the following amounts: 09/10/13 General Fund $58,339,600 Municipal Court Technology Fund 35,857 Convention & Visitors Bureau Fund 19,754,407 Stormwater Drainage Fund 2,362,410 Crime Control & Prevention District Fund 13,730,075 Lake Parks Special Revenue Fund 2,109,711 4B Economic Development Fund 9,204,163 Debt Service Fund 14,428,596 Utility Enterprise Fund 22,389,885 Lake Enterprise (Golf) Fund 3,389,586 General Permanent Capital Maintenance Fund 1,251,000 Permanent Street Maintenance Fund 1,558,000 Community Quality of Life Capital Project Fund 2,854,057 Streets, Drainage & Traffic Capital Projects 5,252,113 Buildings & Facilities Capital Projects 16,939,871 Water & Wastewater Capital Projects 9,757,225 Capital Equipment Acquisitions 1,886,000 Council Member Spencer, seconded by Council Member Lease, offered a motion to adopt the ordinance approving Fiscal Year 2013 -2014 budget as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease & Coy Nays: None Absent: Stewart & Freed ORDINANCE NO. 2013 -41 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ADOPTING THE BUDGET FOR THE CITY OF GRAPEVINE, TEXAS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014; PROVIDING FOR INTRA- AND INTERDEPARTMENTAL FUND TRANSFERS; PROVIDING FOR INVESTMENT OF CERTAIN FUNDS; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE Administrative Services Director McGrane recommended approval of an ordinance setting the Fiscal Year 2013 -2014 ad valorem tax rate at $0.34250 per $100.00 valuation apportioned as follows: General Fund, a tax rate of $0.13144 per $100 value and Debt Service, a tax rate of $0.21106 per $100 value. Following clarification that the City was lowering the proposed tax rate from last year's tax rate, Mayor Tate explained how the proposed tax rate and effective tax rate are calculated. 2 09/10/13 Council Member Spencer, seconded by Mayor Pro Tern Wilbanks, offered a motion that the property tax rate be decreased to $0.34250, which is effectively a 1.01 percent increase in the tax rate over the effective rate and adopt the ordinance setting the ad valorem tax rate for 2013 at $0.34250 per $100.00 valuation. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease & Coy Nays: None Absent: Stewart & Freed ORDINANCE NO. 2013 -42 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, SETTING THE ANNUAL TAX RATE FOR TAX YEAR 2013 LEVYING TAXES FOR THE TAX YEAR 2013 TO BE ASSESSED ON ALL TAXABLE PROPERTY WITHIN THE LIMITS OF THE CITY OF GRAPEVINE, TEXAS; PROVIDING PENALTIES AND INTEREST FOR THE DELINQUENT TAXES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 3. FIRST ADDENDUM EATZI'S MARKET AND BAKERY ECONOMIC DEVELOPMENT AND INCENTIVE AGREEMENT City Manager Bruno Rumbelow presented the First Addendum to the Economic Development and Incentive Agreement with Eatzi's Market and Bakery and requested authorization to execute the agreement. The City Council approved the Economic Development and Incentive Agreement with Eatzi's Market and Bakery on May 24, 2011. The negative impact of the Connector Project has been more significant than originally anticipated; therefore, Eatzi's requested the agreement addendum. The Grapevine 4B Economic Development Corporation considered and approved the First Addendum during their September 10, 2013 meeting. Council Member Coy, seconded by Council Member Lease, offered a motion to approve the First Addendum to the Economic Development and Incentive Agreement with Eatzi's Market Bakery. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease & Coy Nays: None Absent: Stewart & Freed ITEM 4. CONSIDERATION OF MINUTES City Secretary Brown recommended approval of the minutes of the August 19, 2013 City Council meetings as published. Council Member Lease, seconded by Mayor Pro Tern Wilbanks, offered a motion to approve the minutes as published. 3 09/10/13 Ayes: Tate, Wilbanks, Spencer, Lease & Coy Nays: None Absent: Stewart & Freed Simi • I I ..N 04 1 Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 12:16 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease & Coy Nays: None Absent: Stewart & Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 1st day of October, 2013. ATTEST: Jodi C. Brown City Secretary n William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 17th day of September, 2013 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the workshop to order at 6:24 p.m. ITEM 1. DISCUSS CHRISTMAS DECORATION PLAN City Manager Bruno Rumbelow started discussions on the City's investment in Christmas Capitol of Texas events and to enhance the City's appearance, along with developing a long term Christmas decoration plan. Assistant Parks Director Kevin Mitchell introduced Christmas light and d6cor designers - -Mr. Jim Ketchum with Christmas by Zenith and Ms. Casey Hall with Lonesome Dove Designs. Council was presented with options for future displays, lighting and decorating of select downtown areas, skyline entryways and City Hall. There was no formal action taken by the City Council. ITEM 2. MONTHLY FINANCIAL UPDATE Administrative Services Director John McGrane presented the monthly financial update noting sales tax collections; Utility Fund water sales were down, compared to last year, due to watering restrictions; that the hotel occupancy taxes had been adjusted with the closure of the Fairfield Inn and unemployment dropped from last month's 5.4 to 5.1 %. There was no formal action taken by the City Council. ADJOURNMENT Council Member Coy, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:31 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 1st day of October, 2013. ATTEST: Jodi C. Brown City Secretary 0 William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 17th day of September, 2013 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Herbert Fry Betty "BJ" Wilson Monica Hotelling Jim Fechter Gary Martin Beth Tiggelaar Dennis Luers Theresa Mason Chairman Vice Chairman Member Member Member Member Member Alternate Alternate constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the meeting to order at 7:37 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Jim Fechter delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PUBLIC HEARING CONDITIONAL USE APPLICATION CU13 -19A LA BUENA VIDA 09/17/13 Mayor Tate declared the public hearing open. Planning and Development Manager Ron Stombaugh stated that Conditional Use Application CU13 -19A had been submitted by Virginia Puente (La Buena Vida) requesting a conditional use permit for the possession, storage, retail sale and on- premise consumption of alcoholic beverages (wine only) and outside dining in conjunction with a restaurant. The subject property is located at 416 East College Street and is zoned "GV" Grapevine Vintage District Regulations. Mr. Stombaugh noted the applicant had requested the item be tabled until November 19, 2013 meeting. Mayor Tate stated that this would be the only notification to adjacent property owners of the continued public hearing. It was noted for the record that two letters of support had been copied to the Council and Commission. Commissioner Martin, seconded by Commissioner Hotelling, offered a motion to table the public hearing until November 19, 2013. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to table the public hearing until November 19, 2013. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None �. Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 2A. CITIZENS COMMENTS CARL YOUNG Mr. Carl Young, 4113 Meadow Drive, addressed comments to Council regarding replacement of the Library's carpet before all of the construction is finished in the area. ITEM 2. PRESENTATION CERTIFICATE OF RECOGNITION ALZHEIMER'S ASSOCIATION Mayor Tate presented a Certificate of Recognition to Ms. Lyn Downing, Director of Development, recognizing the Alzheimer's Association and their signature fundraising event — "Walk to End Alzheimer's" scheduled for October 12, 2013 in Grapevine's Meadowmere Park. 0 09/17/13 ITEM 3. PROPOSED ROUNDABOUT ENTRANCE MUNICIPAL WAY AND VINE STREET Assistant Parks Director Kevin Mitchell started the presentation by reviewing the history of the entrance into the City complex off Main Street. Public Works Director Stan Laster stated the original cost estimate for improvements was $767,000.00 and had been reduced to $688,000.00 for the proposed roundabout for Vine Street and Municipal Way; reviewed the entrance from the roundabout into the Library's east parking complex, along with parking modifications on the west side of the Library all in preparation of the renovation and expansion of the Community Activities Center. Discussion was held on the need for the roundabout at the proposed cost, traffic flow and patterns through the area, and the loss of Library employee parking. Council requested a landscaping plan be prepared that would not reduce the parking at the Library and that Staff should also review landscaping for the Convention Center. It was the consensus of the Council that a traditional four way stop be constructed for the Municipal Way and Vine Street intersection instead of a roundabout. There was no formal action taken by the City Council. CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. The following items were removed from the Consent Agenda: Item 7 Library Carpet Award was removed by Staff and Item 12 relative to Water and Wastewater Rates was removed by Council Member Spencer. Item 4. Designate Animal Control Supervisor as Local Rabies Control Authorit Police Chief recommended approval of designating Animal Control Supervisor Kristina Valentine as the Local Rabies Control Authority for the City as required by Chapter 826, Sec. 826.017, Texas State Health and Safety Code. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 5. Resolution Authorize Annual Maintenance Contract for various Network Software Services 3 09/17/13 City Manager recommended approval of a resolution authorizing an annual maintenance contract in an amount not to exceed $50,607.96 for various network software services with SHI Government Solutions, Inc. established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. The term of the contract is for one year with three optional, one year renewals. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -86 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE VARIOUS NETWORK SOFTWARE SERVICES THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 6. Resolution, Authorize Emergencv Medical Supplies Annual Contract Fire Chief recommended approval of a resolution authorizing the purchase of emergency medical supplies as an annual contract in an annual estimated amount of $110,000.00 with primary vendor, Bound Tree Medical, LLC and secondary vendor, Henry Schein Inc. through an Interlocal Cooperative Purchasing Agreement with the City of Cedar Hill, Texas. The term of the contract is for one year with three optional, one year renewals. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -87 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE EMERGENCY MEDICAL SUPPLIES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREE- MENT AND PROVIDING AN EFFECTIVE DATE ITEM 7. RESOLUTION, AUTHORIZE LIBRARY CARPET AND INSTALLATION SERVICES 09/17/13 This item was removed from the Consent Agenda and considered after Item 13. Library Director Janis Roberson recommended approval of a resolution authorizing the turnkey purchase of carpet and installation services for the Library from Retail Commercial Flooring Services in an amount not to exceed $90,800.00 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Ms. Roberson stated the carpet in the children's area of the Library was approximately 12 years old and that future construction on the Community Activities Center (CAC) would not be an issue since the Library and CAC buildings are not directly connected. Council Member Lease, seconded by Mayor Pro Tern Wilbanks, offered a motion to approve the resolution to authorize the purchase. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -88 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE CARPET AND INSTALLATION SERVICES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREE- MENT AND PROVIDING AN EFFECTIVE DATE Item 8. Renew Bid 352 -2011 Managed Data Storage Services Annual Contract City Manager recommended approval of the renewal of Bid 352 -2011 Managed Data Storage Services Annual Contract with One Safe Place Media Corporation in an annual estimated amount of $36,000.00. This is the third annual renewal of the four optional, one year renewals available. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 9. Award Bid 410 -2013 Wastewater Treatment Valves and Actuators Public Works Director recommended approval to award Bid 410 -2013 Wastewater Treatment Valves and Actuators to Process Solutions in an amount not to exceed $50,843.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 5 09/17/13 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 10. Renew Annual Contract for City's Financial Application Software System Administrative Services Director recommended approval to renew an annual contract with STW, Inc. for extended support services, licensing fees and special projects for the City's financial application software system in an annual estimated amount of $65,000.00. The term of the contract covers the 2013 -2014 fiscal year. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 11. Ordinance, Amend Grapevine Code of Ordinances Chapter 23 Traffic Article V Parking Restrictions Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Article V Parking relative to modifying parking restrictions at various locations within the City. The proposed ordinance is strictly a "housekeeping" item intended to improve consistency with current site conditions, allow for easier interpretation and reduce the complexity of the Code. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -43 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, ARTICLE V RELATIVE TO PARKING; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE A 09/17/13 ITEM 12. ORDINANCE AMEND GRAPEVINE CODE OF ORDINANCES CHAPTER 25 UTILITIES AND SERVICES, WATER AND SEWER RATES This item was removed from the Consent Agenda and considered after Item 7. Staff recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 25 Utilities and Services, Article II Water and Sewer relative to amending residential and commercial water and wastewater rates. As presented to the Council during the Quarterly Workshop on May 13, 2013, the current water and wastewater rates are no longer sufficient to cover existing operating costs and the proposed system improvements over the next few years. While surrounding cities have raised their rates frequently, it was noted that Grapevine had not raised its rates since FY 2002. Following discussion, Council Member Freed offered a motion to approve the ordinance as presented. Council Member Lease seconded the motion which prevailed by the following vote: Ayes: Tate, Stewart, Freed, Lease & Coy Nays: Wilbanks & Spencer ORDINANCE NO. 2013 -44 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 25 UTILITIES AND SERVICES RELATIVE TO WASTEWATER RATES AND WATER RATES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 13. of Minutes City Secretary recommended approval of the minutes of the August 20, 2013 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 14. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU13 -19A LA BUENA VIDA There was no action as this item was tabled during the public hearing until the November 19, 2013 meeting. 7 09/17/13 Conditional Use Application CU13 -19A submitted by Virginia Puente (La Buena Vida) requesting a conditional use permit for the possession, storage, retail sale and on- premise consumption of alcoholic beverages (wine only) and outside dining in conjunction with a restaurant. The subject property is located at 416 East College Street and is zoned "GV" Grapevine Vintage District Regulations. MaralU Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:19 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 1st day of October, 2013. ATTEST: Jodi C. Brown City Secretary William D. Tate Mayor