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HomeMy WebLinkAboutItem 16 - Baseball Field Material and Services2MIZMEAMAPTIN-324 mol SUBJECT: APPROVAL OF AN ANNUAL CONTRACT WITH RENEWALS FOR BASEBALL FIELD MATERIAL AND SERVICES City Council to consider a resolution authorizing an annual contract with renewals for baseball field material and services from MasterTurf Products and Services, Inc. FUNDING SOURCE: Funds are available in account 174-74015-312-055 (infield Replacement) in the estimated annual amount of $30,000. I amel te3CZ�111 171 The purpose of this contract is to establish fixed annual pricing for various products and materials including infield soil turf mixture and conditioners. These materials and services will be ordered on an as -needed basis to continue the reconditioning of City baseball and softball fields and replace infield material when needed. This procurement will be made as a sole source in accordance with Local Government Code Chapter 252, Subchapter B, Section § 252.022. General Exemptions (a) (7) (A). Master Turf Products and Services, Inc. is the sole provider of Master Seal products of infield soil turf mixture and conditioner for City baseball and softball fields. The term of the contract is for one-year with four, one-year optional renewals. Staff recommends approval. 1 CRY'ri'lli RESOLUTION NO. i; A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE MASTER SEAL PRODUCTS AND SERVICES FROM A SOLE SOURCE VENDOR, MASTERTURF PRODUCTS AND SERVICES INC., AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by Texas Local Government Code Chapter 252, Subchapter B, § 252.022, General Exemptions (a)(7)(A) consider items available from only one source as an exception to the bidding requirements of the State of Texas; and WHEREAS, MasterTurf Products and Services Inc. is the sole source provider in our marketplace for MasterSeal products including MasterSeal Infield Mix and MasterSeal Conditioner used for all City baseball and softball fields; and WHEREAS, the City of Grapevine Parks and Recreation Department has the need to recondition baseball and softball fields and replace infield material on a continuous basis to maintain field surfaces; and WHEREAS, all constitutional and statutory prerequisites for the approval of this resolution have been met, including but not limited to the Open Meetings Act; and WHEREAS, the City Council deems the adoption of this resolution to be in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Section 2. That the City Manager or his designee is authorized to take all steps necessary for the sole source contract for MasterSeal products and services for City baseball and softball fields from MasterTurf Products and Services Inc. for an estimated amount of $30,000.00. Section 3. That the City Manager or his designee is authorized to take all steps necessary to consummate the sole source purchase of said MasterSeal products and services. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of February, 2016. ATTEST: RES. NO. 2