HomeMy WebLinkAboutItem 09 - Strategic PlanningMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
•O i RUMBELOW,
MEETING DATE: FEBRUARY 16, 2016
SUBJECT: STRATEGIC PLANNING 2016
Attached is a proposal from Mike Mowery of Strategic Government Resources of Keller,
Texas to facilitate a Strategic Planning Retreat for the City Council sometime in March or
April depending upon your calendars. I have had a conversation with the Mayor and Mayor
Pro Tem about this approach and both were supportive of bringing the idea forward to the
full Council for your discussion and consideration.
This 2016 Retreat is for the City Council and is designed to allow a process by which
Council, through your individual ideas, engagement and collective consensus, can chart a
5-10 year course for City Government on a host of issues that are important to you, to our
community and to our continued organizational success.
It is envisioned that the Retreat would take place in a meeting room at The REC and would
be held on a Thursday evening from 5:30 to 9:00 pm and the following Saturday morning
from 8:30 to 11:30 am.
Mr. Mowery, who has recently completed similar retreats in Plano, Frisco, EI Paso and
Amarillo with their City Councils, as well as many others in our region, will be present at
the Council meeting if you should have any specific questions about this proposal.
tSGR
ISTRATEGIC GOVERNIMENT RESOURCES
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Bruno Rumbelow
City Manager
City of Grapevine, Texas
February 9, 2016
Thank you for your request that I submit this proposal to conduct an upcoming City Council
retreat.
Anticipated Outcomes:
• To identify what is important to Council.
• To review the current mission, vision and values to insure they are still valid; if not
develop new ones.
• To provide the Council the opportunity to think strategically about the future by
considering questions such as:
o What will Grapevine look like in five years?
o What will Grapevine look like in ten years?
o Where does quality service; quality facilities; engagement with citizens; and
contribution to quality of life fit into their vision?
• To identify the pillars for Grapevine's strategic vision.
• To reach agreement on Strategic Targets.
Proposed Approach:
Before the day of the retreat, Mike Mowery will meet individually with the Mayor and each
Council Member. These conversations will be to gain insight into perceptions regarding the
Core Beliefs, Mission, Vision and Strategic Plan.
First Evenine
• We will begin with dinner at 5:30 pm.
• PowerPoint presentation and discussion regarding the detailed specific council
responses to the interviews with the Mayor and all of the Council members. This
presentation will include all responses provided by every Council member, but in a
format that maintains confidentiality as to who said what.
PO Box 1642 Keller, Texas 76244 817-337-8581 www.GovernmentResource.com
• SWOT Analysis with the Council working in small groups and then reporting to the
larger group. This sets the foundation for dreaming of what the future can and should
be.
• Lead the Council to think strategically about the future for Grapevine as it relates to
items such as: Infrastructure, Transportation, Economic Vitality, Diversity, Parks &
Trails, Innovation, Community Involvement, Sustainability, Customer Satisfaction,
Financial Health, The Arts, and Safety.
• Adjourn at 9:00.
Saturday Morning
• We would meet at 8:30.
• Identify the foundational pillars of the strategic vision for Grapevine.
• Identify and rank the Strategic Targets relatedto the Council's Vision.
• Discussion of the most important Bold Steps for Grapevine to take toward achieving
its strategic vision.
• Discussion of the ramifications regarding the Strategic Targets.
• Adjournment at 11:45.
Cost of Services:
1. Advance Interviews: Our standard fee is $275 per advance interview. This includes
advance work with the City Manager to define the topics and questions, the actual onsite
interviews, all advance interpretation and analysis, and preparation of presentation
summaries.
2. Professional Services at the retreat: Our normal fee would be $8,000. This includes the
professional fee for the retreat and all retreat preparation. However, we have discounted
this to $6,000.
3. The professional fee does not include a formal written retreat report. It is presumed that
this will be prepared by City staff. However, should the city so desire, we can produce a
formal written report suitable for public distribution at an additional cost of $1750.
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Logistical Requirements
1. City will provide a meeting location, meals, and break coordination and expense.
2. City will provide all AV set up, including a laptop and projector with power point
capability, as well as ability to play a DVD with adequate sound for the entire room to
hear easily.
3. City will provide two chart size, "Post It" style pads with sticky backs, six different colored
large size markers (wide tip), and 50 each of 6 different colors of sticky dots.
If this agreement accurately reflects your expectations and understanding of our agreement,
please execute two copies and return one to me for my files.
Accepted and Agreed to, this the day of 2016 by and between:
Bruno Rumbelow Mike Mowery
City Manager Sr. VP of Leadership Development
City of Grapevine Strategic Government Resources Inc.
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