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HomeMy WebLinkAbout2023-07-18 Joint Meeting CITY OF GRAPEVINE, TEXAS REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION TUESDAY, JULY 18, 2023 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:00 p.m. Dinner Î City Council Conference Room 6:30 p.m. Call to Order of City Council Meeting Î City Council Chambers 6:30 p.m. Executive Session Î City Council Conference Room 7:30 p.m. Joint Regular Meeting Î City Council Chambers CALL TO ORDER: 6:30 p.m. Î City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine Î Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. Î City Council Chambers 2. Invocation and Pledge of Allegiance: Mayor Pro Tem Darlene Freed JOINT PUBLIC HEARINGS 3. Zoning Change Application Z23-01, Concept Plan CP23-01 (Oak Hill), Preliminary Plat for Lots 1-21, Block 1, Oak Hill and Final Plat for Lots 1-21, Block 1, Oak Hill Î City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by 360 Land Partners, LLC requesting to rezone 5.75 acres from ÐPCDÑ, Planned Commerce Development District to ÐR- 5.0Ñ, Zero-Lot-Line District, and to plat 21 lots. The subject property is located at 4700 State Highway 360. 4. Zoning Change Application Z23-05, Planned Development PD23-03 (Dove Station) and a Final Plat of Lots 1-19, 20X and 21X, Block 1 and Lot 1, Block 2, Dove Station Î City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Mufasa Meadows LLC requesting to rezone 3.78 acres from ÐGUÑ, Governmental Use District to ÐR-5.0Ñ, Zero-Lot-Line District; a planned development overlay to deviate from but not be limited to a reduction of setbacks, a reduction of required distance between buildings, and an increase in building coverage and impervious lot coverage; and a replat of Lots 1 and 2, Block 10, Parra Linda Estates, Section IV. The subject property is located at 3051 Dove Road. 5. Historic Landmark Subdistrict HL23-01 (404 East Franklin Street) Î City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by David and Gloria Ewbank requesting designation as a Historical Landmark sub-district. The subject property is currently zoned ÐR-7.5Ñ, Single-Family Residential District. Planning and Zoning Commission to recess to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 6. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the CouncilÓs consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. City Council July 18, 2023 Page 2 OLD BUSINESS 7. Zoning Change Application Z23-06 (218 West Peach Street) Î City Council to consider the second reading of Ordinance No. 2023-035 relative to an application submitted by Cheyenne Haddad for property owner Shadi Mansour requesting to rezone 0.131 acres from ÐR-MF-1Ñ, Multifamily District to ÐR-5.0Ñ, Zero-Lot-Line District. The public hearing and first reading of this item were held at the June 20, 2023 meeting. NEW BUSINESS 8. This item intentionally left blank. 9. Consider Ordinance No. 2023-036 amending the Grapevine Code of Ordinances, Chapter 16 Parks and Recreation to add a position to allow for an additional student ex-officio member to the Parks and Recreation Board, and take any necessary action. 10. Consider the appointments of members to the CityÓs Boards and Commissions and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 11. Consider the renewal of a contract for diabetes reversal program with Virta Medical. Human Resources Director recommends approval. 12. Consider the purchase of Meraki advanced security licenses and support from ePlus Inc. Chief Technology Officer recommends approval. 13. Consider the purchase of services to re-cable City Hall from Superior Fiber & Data Services, Inc. Chief Technology Officer recommends approval. 14. Consider the renewal of an annual software license for permitting from MyGov, LLC. Chief Building Official and Planning Services Director recommend approval. 15. Consider for the purchase of Faster software upgrade for Fleet Management from Faster Asset Solutions. Public Works Director recommends approval. 16. Consider the purchase of a 2023 F550 with crane body from Chastang Enterprises. Public Works Director recommends approval. City Council July 18, 2023 Page 3 17. Consider the purchase of a 2023 F250 with liftgate from Chastang Enterprises. Public Works Director recommends approval. 18. Consider the purchase of a 2024 GapVax sewer truck from Lonestar Freightliner Group LLC. Public Works Director recommends approval. 19. Consider a contract for the purchase of pavement analysis services from Roadway Asset Services, LLC and Ordinance No. 2023-037 appropriating the funds. Public Works Director recommends approval. 20. Consider the minutes of the June 20, 2023 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 21. Zoning Change Application Z23-01 (Oak Hill) Î Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2023-038, if applicable, and take any necessary action. 22. Concept Plan CP23-01 (Oak Hill) Î Consider the recommendation of the Planning and Zoning Commission and take any necessary action. 23. Preliminary Plat for Lots 1-21, Block 1, Oak Hill Î Consider the recommendation of the Planning and Zoning Commission, and take any necessary action. 24. Final Plat for Lots 1-21, Block 1, Oak Hill Î Consider the recommendation of the Planning and Zoning Commission, and take any necessary action. 25. Zoning Change Application Z23-05 (Dove Station) Î Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2023-039, if applicable, and take any necessary action. 26. Planned Development PD23-03 (Dove Station) Î Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2023-040, if applicable, and take any necessary action. 27. Final Plat of Lots 1-19, 20X and 21X, Block 1 and Lot 1, Block 2, Dove Station Î Consider the recommendation of the Planning and Zoning Commission, and take any necessary action. City Council July 18, 2023 Page 4 28. Historic Landmark Subdistrict HL23-01 (404 East Franklin Street) Î Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2023-041, if applicable, and take any necessary action. 29. Vacation of Final Plat for Lots 1-R and 2-R, Block 6, Placid Peninsula Second Addition Î Consider the recommendation of the Planning and Zoning Commission relative to application submitted by Tom Domaszek requesting to vacate the amended final plat. The property is located at 3584 Mercury Drive and is currently zoned ÐR-7.5Ñ, Single Family Residential District. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the CityÓs website on July 14, 2023 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City SecretaryÓs Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council July 18, 2023 Page 5 CITY OF GRAPEVINE, TEXAS REGULAR PLANNING AND ZONING COMMISSION MEETING TUESDAY, JULY 18, 2023 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 7:00 p.m. Briefing Session - Planning and Zoning Commission Conference Room 7:30 p.m. Joint Meeting with City Council - City Council Chambers 7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room BRIEFING SESSION 1. Planning and Zoning Commission to conduct a briefing session to discuss all items scheduled on tonightÓs agenda. No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers 2. Invocation and Pledge of Allegiance: Mayor Pro Tem Darlene Freed JOINT PUBLIC HEARINGS 3. Zoning Change Application Z23-01, Concept Plan CP23-01 (Oak Hill), Preliminary Plat for Lots 1-21, Block 1, Oak Hill and Final Plat for Lots 1-21, Block 1, Oak Hill Î City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by 360 Land Partners, LLC requesting to rezone 5.75 acres from ÐPCDÑ, Planned Commerce Development District to ÐR- 5.0Ñ, Zero-Lot-Line District, and to plat 21 lots. The subject property is located at 4700 State Highway 360. 4. Zoning Change Application Z23-05, Planned Development PD23-03 (Dove Station) and a Final Plat of Lots 1-19, 20X and 21X, Block 1 and Lot 1, Block 2, Dove Station Î City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Mufasa Meadows LLC requesting to rezone 3.78 acres from ÐGUÑ, Governmental Use District to ÐR-5.0Ñ, Zero-Lot-Line District; a planned development overlay to deviate from but not be limited to a reduction of setbacks, a reduction of required distance between buildings, and an increase in building coverage and impervious lot coverage; and a replat of Lots 1 and 2, Block 10, Parra Linda Estates, Section IV. The subject property is located at 3051 Dove Road. 5. Historic Landmark Subdistrict HL23-01 (404 East Franklin Street) Î City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by David and Gloria Ewbank requesting designation as a Historical Landmark sub-district. The subject property is currently zoned ÐR-7.5Ñ, Single-Family Residential District. REGULAR SESSION: 7:30 p.m. (Immediately following the Joint Public Hearings) Planning and Zoning Conference Room CITIZEN COMMENTS 6. Any person who is not scheduled on the agenda may address the Commission under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the staff. A member of the public may address the Commission regarding an item on the agenda either before or during the CommissionÓs consideration of the item, upon being recognized by the Chairman or upon the consent of the Commission. In accordance with the Texas Open Meetings Act, the Commission is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 7. Zoning Change Application Z23-01 (Oak Hill) Î Consider the application and make a recommendation to City Council. 8. Concept Plan CP23-01 (Oak Hill) Î Consider the application and make a recommendation to City Council. 9. Preliminary Plat for Lots 1-21, Block 1, Oak Hill Î Consider the application and make a recommendation to City Council. 10. Final Plat for Lots 1-21, Block 1, Oak Hill Î Consider the application and make a recommendation to City Council. 11. Zoning Change Application Z23-05 (Dove Station) Î Consider the application and make a recommendation to City Council. 12. Planned Development PD23-03 (Dove Station) Î Consider the application and make a recommendation to City Council. 13. Final Plat of Lots 1-19, 20X and 21X, Block 1 and Lot 1, Block 2, Dove Station Î Consider the recommendation of the Planning and Zoning Commission, and take any necessary action. 14. Historic Landmark Subdistrict HL23-01 (404 East Franklin Street) Î Consider the application and make a recommendation to City Council. Planning and Zoning Commission July 18, 2023 Page 2 15. Vacation of Final Plat for Lots 1-R and 2-R, Block 6, Placid Peninsula Second Addition Î Consider the recommendation of the Planning and Zoning Commission relative to application submitted by Tom Domaszek requesting to vacate the amended final plat. The property is located at 3584 Mercury Drive and is currently zoned ÐR-7.5Ñ, Single Family Residential District. 16. Consider the minutes of the June 20, 2023 Planning and Zoning Commission Meeting. NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the CityÓs website on July 14, 2023 by 5:00 p.m. Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City SecretaryÓs Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. Planning and Zoning Commission July 18, 2023 Page 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 18th day of July, 2023 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member constituting a quorum, with Council Member Leon Leal being absent, and with the following members of the Planning and Zoning Commission: Larry Oliver Chairman Monica Hotelling Vice Chairman Beth Tiggelaar Member Dennis Luers Member David Hallberg Member Traci Hutton Member Jason Parker Member Mark Assaad Alternate Member constituting a quorum, Alternate Member Jeremiah Radandt being absent, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Item 1. Executive Session Mayor Tate called the meeting to order at 6:31p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:34 p.m. The closed session ended at 7:30 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072 or 551.087. City Manager Bruno Rumbelow stated there was no action needed. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:34 p.m. Item 2. Invocation and Pledge of Allegiance Mayor Pro Tem Darlene Freed gave the invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Zoning Change Application Z23-01, Concept Plan CP23-01 (Oak Hill), Preliminary Plat for Lots 1-21, Block 1, Oak Hill and Final Plat for Lots 1-21, Block 1, Oak Hill Mayor Tate declared the public hearing open. Planning Services Director Erica Marohnic reported the applicant, had requested to table Zoning Change Application Z23-01, Concept Plan CP23-01, Preliminary Plat for Lots 1- 21, Block 1, Oak Hill and Final Plat for Lots 1-21, Block 1, Oak Hill to the August 15, 2023 Joint Meeting. Motion was made to table Zoning Change Application Z23-01, Concept Plan CP23-01, Preliminary Plat for Lots 1-21, Block 1, Oak Hill and Final Plat for Lots 1-21, Block 1, Oak Hill to the August 15, 2023 Joint Meeting. Motion: Hutton Second: Tiggelaar Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hallberg, Hutton, and Parker City Council July 18, 2023 Page 2 Nays: None Approved: 7-0 Motion was made to table Zoning Change Application Z23-01, Concept Plan CP23-01, Preliminary Plat for Lots 1-21, Block 1, Oak Hill and Final Plat for Lots 1-21, Block 1, Oak Hill to the August 15, 2023 Joint Meeting. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 Item 4. Zoning Change Application Z23-05, Planned Development PD23-03 (Dove Station) and a Final Plat of Lots 1-19, 20X and 21X, Block 1 and Lot 1, Block 2, Dove Station Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting to rezone 3.78 acres from “GU”, Governmental Use District to “R-5.0”, Zero-Lot-Line District; a planned development overlay to deviate from, but not be limited to, a reduction of setbacks, a reduction of required distance between buildings, and an increase in building coverage and impervious lot coverage; and a replat of Lots 1 and 2, Block 10, Parra Linda Estates, Section IV. The subject property is located at 3051 Dove Road. Applicant Eason Maykus with Hat Creek Development presented this request and answered questions from the Commission and Council. Public Works Acting Deputy Director John Robertson answered questions from Council. Applicant Civil Engineer Keith Hamilton from Hamilton Duffy answered questions from Council. Debi Meek, 1025 Brownstone, Grapevine spoke in favor of this request. Kyle Crow, 976 Meadow Bend Loop South, Grapevine spoke in favor of this request. Michael Brand, 2002 Harwell Street, Grapevine spoke in opposition to this request. Linda Crain, 2832 Longhorn Trail, Grapevine enumerated her concerns for the project including windows on the houses that would look into her yard, the existing fence, the easement at the rear of her property and the drainage. Roger Mayhew, 3034 Panhandle Drive, Grapevine stated he was in favor of this development with a few concerns including the existing fence and the easement along the property line. City Council July 18, 2023 Page 3 Laura Devendorf, 2826 Longhorn Trail, Grapevine, stated she was in favor of residential, but had concerns about the lot sizes, the existing fence and traffic. There were seventeen letters in support and eight letters in opposition to this request that were provided to the Commission and Council. Motion was made to close the public hearing. Motion: Luers Second: Hotelling Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hallberg, Hutton, and Parker Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Freed Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 Item 5. Historic Landmark Subdistrict HL23-01 (404 East Franklin Street) Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting to designate the property at 404 East Franklin Street as a Historical Landmark subdivision and to adopt the 404 East Franklin Street Historic District Preservation Criteria. No one spoke during the public hearing. There was no correspondence to report. Motion was made to close the public hearing. Motion: Tiggelaar Second: Luers Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hallberg, Hutton, and Parker Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 The Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council July 18, 2023 Page 4 City Council remained in session in the Council Chambers to consider published business. Item 6. Citizen Comments John Edelman, 2713 Peninsula Drive, Grapevine spoke in opposition to item no. 29 regarding the vacation of the Final Plat of Lots 1-R and 2-R, Block 6, Placid Peninsula Second Addition. Mr. Edelman provided letters to the City Secretary from nine other citizens with the same concerns as he described. Janet Perkins, 2721 Lone Star Drove. Grapevine, spoke in opposition to item no. 29 regarding the vacation of the Final Plat of Lots 1-R and 2-R, Block 6, Placid Peninsula Second Addition. Sandra Cavanaugh, 3574 Mercury Drive, Grapevine, spoke in opposition to item no. 29 regarding the vacation of the Final Plat of Lots 1-R and 2-R, Block 6, Placid Peninsula Second Addition. City Attorney Matthew C.G. Boyle answered questions from Council about their legal ability to deny the plat vacation. OLD BUSINESS Item 7. Second Reading of Zoning Change Application Z23-06 (218 West Peach Street) and Ordinance No. 2023-035 Planning Services Director Marohnic reported the applicant was requesting to rezone 0.131 acres from “R-MF-1”, Multifamily District to “R-5.0”, Zero-Lot-Line District. The public hearing and first reading of this item were held at the June 20, 2023 meeting. The Board of Zoning Adjustment approved a variance to allow for a reduction in the minimum lot depth at their July 10, 2023 meeting. Motion was made to approve the second reading of Zoning Change Application Z23-06 (218 West Peach Street) and Ordinance No. 2023-035. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2023-035 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS GRANTING ZONING CHANGE Z23- 06 FOR LOT 4, THE GRAPEVINE ELLIS SUBDIVISION AND City Council July 18, 2023 Page 5 BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS (218 WEST PEACH STREET) MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM “R-MF-1”, MULTIFAMILY DISTRICT TO "R-5.0”, ZERO-LOT-LINE DISTRICT; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE NEW BUSINESS Item 8. This item intentionally left blank. Item 9. Consider Ordinance No. 2023-036 amending the Grapevine Code of Ordinances, Chapter 16 Parks and Recreation to add a position to allow for an additional student ex- officio member to the Parks and Recreation Board, and take any necessary action. City Secretary Tara Brooks presented this item to Council. In order to allow a student from both of the high schools that serve the citizens of the City, staff proposed adding a second student ex-officio member to the Parks and Recreation Board. Motion was made to approve Ordinance No. 2023-036 amending the Grapevine Code of Ordinances, Chapter 16 Parks and Recreation to allow for an additional high school student to serve as an ex-officio member to the Parks and Recreation Board. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None ORDINANCE NO. 2023-036 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 16 PARKS AND RECREATION RELATIVE TO THE STUDENT EX-OFFICIO MEMBER OF THE PARKS AND RECREATION BOARD; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council July 18, 2023 Page 6 Council Member Paul Slechta stepped out of the Chambers. Item 10. Consider the appointments of members to the City’s Boards and Commissions and take any necessary action. City Secretary Brooks read the names of Council’s recommendations for each board and commission. Motion was made to appoint Jeff Agnew (Citizen), Sherri Olson (Citizen), Dee Johnson (Animal Welfare Representative), Lindsey Shipp (Veterinarian), and Kristina Valentine (Animal Shelter Staff) to the Animal Shelter Advisory Board. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, and O’Dell Nays: None Approved: 5-0 Motion was made to appoint John Borley and John Sheppard as regular members to the Board of Zoning Adjustment; appoint Jack Townsend as the alternate member; and appoint Andrew Muras to fulfill an unexpired term. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, Coy, and O’Dell Nays: None Approved: 5-0 Council Member Slechta returned to the meeting. Motion was made to appoint Kirby Kercheval, Shea Kirkman, Jerrold Sklar, and Becky St. John as regular members; and Dave Custable as the alternate member to the Building Board of Appeals. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 Motion was made to appoint Iain Scouller (Local Attraction Representative), Corinna Wenks (Hotel (499 rooms or less) Representative), and Daniel Weinberger (citizen) as regular members and Citizens Debi Meek and Michael Oakley as alternate members to the Convention and Visitors Bureau Board. Mayor Tate appointed Joe Szymaszek as the Chairman. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 City Council July 18, 2023 Page 7 Motion was made to appoint Dion Christison, Ronnie Hatley, Bryan Humphreys, and Jonathan Wall to the Golf Course Advisory Board. Motion: Slechta Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 Motion was made to appoint Sue Powers Franks, Frances Jensen, Stephanie Wright and Courtney Fray (Business Owner) to the Heritage Foundation Board. Mayor Tate appointed Melva Stanfield as the Chairman. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 Motion was made to appoint J. Eric Gilliland, Jim Niewald, and Sean Shope as regular members and Taylor Bunn as the alternate member to the Historic Preservation Commission. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 Motion was made to appoint Teri Rhodes Cantu and Linda Troeger as citizen representatives and Ron Moxom as the resident member to the Housing Authority Board of Commissioners. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 Motion was made to appoint Lynda Brown, Sonia Duque-Miyashita and Daniela Bermea to the Library Board. Motion: Freed Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 Motion was made to appoint Amond Cowans (Place 3), Renee Townsend (Place 4), Terry Musar (Place 5), Kelly McDowell (Place 6), and Kerri Stephens (Place 7) to the Parks and Recreation Board; and accepting the recommendation of Parks and Recreation Director City Council July 18, 2023 Page 8 Chris Smith to appoint Audrey Torres and Avery Gaudet as the High School Ex-Officio Members. Mayor Tate appointed Christian Ross as Chairman. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 Motion was made to appoint Larry Oliver and Jason Parker as regular members and Mark Assaad as 1st alternate and Ben Johnson as 2nd alternate to the Planning and Zoning Commission. Motion: Rogers Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 Motion was made to appoint Pam Price to the Senior Citizens Advisory Board. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items for the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 11. Consider the renewal of a contract for diabetes reversal program with Virta Medical. Human Resources Director Rachel Huitt recommended approval of the renewal of the contract with Virta Medical for the diabetes reversal program for an estimated annual amount of $25,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 City Council July 18, 2023 Page 9 Item 12. Consider the purchase of Meraki advanced security licenses and support from ePlus Inc. Chief Technology Officer Tessa Allberg recommended approval of the purchase of the maintenance renewal of the Meraki Wireless Access points, firewall licenses and support for an amount not to exceed $66,066.56. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 Item 13. Consider the purchase of services to re-cable City Hall from Superior Fiber & Data Services, Inc. Chief Technology Officer Allberg recommended approval of the purchase of services to replace the Cat5 and Cat6 ethernet cables throughout City Hall for an amount not to exceed $145,768. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 Item 14. Consider the renewal of an annual software license for permitting from MyGov, LLC. Chief Building Official Larry Gray and Planning Services Director Marohnic recommended approval of the renewal of the contract with MyGov, LLC to maintain permitting and code enforcement data, Electronic Plan Review (EPR) and GIS/Mapping modules for an annual estimated amount of $39,480. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 Item 15. Consider for the purchase of Faster software upgrade for Fleet Management from Faster Asset Solutions. City Council July 18, 2023 Page 10 Public Works Director Bryan Beck recommended approval of the upgrade to the Fleet Services maintenance software system for an amount not to exceed $114,134. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 Item 16. Consider the purchase of a 2023 F550 with crane body from Chastang Enterprises. Public Works Director Beck recommended approval of the purchase of a Ford F550 truck with crane body to be used by the Wastewater Division for a total amount not to exceed $209,061. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 Item 17. Consider the purchase of a 2023 F250 with liftgate from Chastang Enterprises. Public Works Director Beck recommended approval of the purchase of a Ford F250 truck to be used by the Wastewater Division for a total amount not to exceed $76,923, Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 Item 18. Consider the purchase of a 2024 GapVax sewer truck from Lonestar Freightliner Group LLC. Public Works Director Beck recommended approval of the purchase of a combination sewer truck mounted onto a Wester Star Chassis for an amount not to exceed $581,288. This truck will be used to clean sewer lines and digging around sewer lines. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta City Council July 18, 2023 Page 11 Nays: None Approved: 6-0 Item 19. Consider a contract for the purchase of pavement analysis services from Roadway Asset Services, LLC and Ordinance No. 2023-037 appropriating the funds. Public Works Director Beck recommended approval of the contract for pavement purchasing analysis for an estimated amount of $170,000. This assessment and analysis will evaluate the conditions of the City’s roadway and sidewalk network. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2023-037 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF THE ESTIMATED AMOUNT OF $170,000 IN THE CAPITAL PROJECT STREET FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 20. Consider the minutes of the June 20, 2023 Regular City Council meeting. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 Mayor Tate called for a break at 8:56 p.m. Mayor Tate reconvened the meeting at 9:04 p.m. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 21. Zoning Change Application Z23-01 (Oak Hill) The applicant requested to table this item. The public hearing was continued to the August 15, 2023 meeting. City Council July 18, 2023 Page 12 Item 22. Concept Plan CP23-01 (Oak Hill) The applicant requested to table this item. The public hearing was continued to the August 15, 2023 meeting. Item 23. Preliminary Plat for Lots 1-21, Block 1, Oak Hill The applicant requested to table this item. The public hearing was continued to the August 15, 2023 meeting. Item 24. Final Plat for Lots 1-21, Block 1, Oak Hill The applicant requested to table this item. The public hearing was continued to the August 15, 2023 meeting. Item 25. Zoning Change Application Z23-05 (Dove Station) Chairman Oliver announced the Planning and Zoning Commission approved the zoning change request with a vote of 7-0. Motion was made to approve Zoning Change Z23-05 Dove Station and Ordinance No. 2023-039. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2023-039 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS GRANTING ZONING CHANGE Z23- 05 FOR BLOCK 2, LOTS 1-19, 20X, 21X, DOVE STATION ADDITION, BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS (3051 DOVE ROAD) MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM “GU”, GOVERNMENTAL USE DISTRICT TO "R-5.0”, ZERO-LOT- LINE DISTRICT; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS City Council July 18, 2023 Page 13 ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 26. Planned Development PD23-03 (Dove Station) Chairman Oliver announced the Planning and Zoning Commission approved the planned development overlay with a vote of 6-1 and stipulating 1) The masonry wall along Parra Linda Estates to the south will be maintained, repaired, and replaced as needed by the developer and homeowner’s association (HOA); 2) There will be no rear facing, second story windows on units on Lots 1 – 10, Block 1, Dove Station; and 3) A minimum lot depth of 92 feet is allowed for Lots 8, 9, 15, and 16, Block 1, Dove Station, as shown on the site plan and plat. Motion was made to approve Planned Development Overlay PD23-03 (Dove Station) and Ordinance No. 2023-040 stipulating 1) The masonry wall along Parra Linda Estates to the south will be maintained, repaired, and replaced as needed by the developer and homeowner’s association (HOA); 2) There will be no rear facing, second story windows on units on Lots 1 – 10, Block 1, Dove Station; and 3) A minimum lot depth of 92 feet is allowed for Lots 8, 9, 15, and 16, Block 1, Dove Station, as shown on the site plan and plat. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2023-040 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING PLANNED DEVELOPMENT OVERLAY PD23-03 TO DEVIATE FROM A REDUCTION OF BUILDING SETBACKS, A REDUCTION OF REQUIRED DISTANCE BETWEEN BUILDINGS, REDUCTION IN MINIMUM LOT DEPTH AND AN INCREASE IN BUILDING COVERAGE AND IMPERVIOUS LOT COVERAGE (3051 DOVE ROAD) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS PLANNED DEVELOPMENT OVERLAY PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO City Council July 18, 2023 Page 14 THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Public Works Acting Deputy Director Robertson confirmed there was not a preliminary plat for this development. Item 27. Final Plat of Lots 1-19, 20X and 21X, Block 1 and Lot 1, Block 2, Dove Station Chairman Oliver announced the Planning and Zoning Commission approved final plat with a vote of 6-1. Motion was made to approve the Statement of Findings and the Final Plat of Lots 1-19, 20X and 21X, Block 1 and Lot 1, Block 2, Dove Station. Motion: Slechta Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 Item 28. Historic Landmark Subdistrict HL23-01 (404 East Franklin Street) Chairman Oliver announced the Planning and Zoning Commission approved the historic landmark subdistrict with a vote of 7-0. Motion was made to approve Historic Landmark Subdistrict HL23-01 (404 East Franklin Street) and Ordinance No. 2023-041. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2023-041 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING A HISTORIC LANDMARK SUBDISTRICT HL23-01 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX “D” OF THE CODE OF ORDINANCES), DESIGNATING THE AREA LEGALLY PLATTED AS BLOCK 30, PORTIONS OF LOTS 3 AND 4, CITY OF GRAPEVINE (404 EAST FRANKLIN STREET) AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED “R-7.5”, SINGLE-FAMILY DISTRICT REGULATIONS; PROVIDING FOR THE ADOPTION OF THE 404 EAST FRANKLIN STREET HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; City Council July 18, 2023 Page 15 PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 29. Vacation of Final Plat for Lots 1-R and 2-R, Block 6, Placid Peninsula Second Addition – Consider the recommendation of the Planning and Zoning Commission relative to application submitted by Tom Domaszek requesting to vacate the amended final plat. The property is located at 3584 Mercury Drive and is currently zoned “R-7.5”, Single Family Residential District. Chairman Oliver announced the Planning and Zoning Commission approved the vacation of the final plat with a vote of 7-0. Motion was made to table consideration of the Vacation of the Final Plat of Lots 1-R and 2-R, Block 6, Placid Peninsula Second Addition. Motion: Rogers Council discussed this request. Council requested staff research the issues that were mentioned earlier during citizen comments. Council Member Rogers withdrew her motion. Motion was made to approve the Statement of Findings, and the Vacation of the Final Plat of Lots 1-R and 2-R, Block 6, Placid Peninsula Second Addition. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 ADJOURNMENT Motion was made to adjourn the meeting at 9:09 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Approved: 6-0 City Council July 18, 2023 Page 16 Passed and approved by the City Council of the City of Grapevine, Texas on this the 1st day of August, 2023. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary City Council July 18, 2023 Page 17