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HomeMy WebLinkAbout2023-08-01 Regular Meeting CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, AUGUST 1, 2023 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:00 p.m. Dinner - City Council Conference Room 6:30 p.m. Call to Order of City Council Meeting - City Council Chambers 6:30 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:30 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Status update regarding deployment and implementation of school security pursuant to Section 551.076, Texas Government Code. D. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Doug Page, Pastor at First Baptist Church 3. Posting of the Colors and Pledges of Allegiance: Cub Scout Pack 144 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. ArchiTexas to present a proposal for a Grapevine Pattern Book that would establish architectural standards for structures within the original Township boundaries. NEW BUSINESS 6. Consider Resolution No. 2023-012 accepting the Certified Estimated Tax Rolls having a total appraised value of $18,358,970,194 less exemptions of $6,261,346,179 for a net taxable value of $12,097,624,015, and take any necessary action. 7. Consider the preliminary design of the Concourse and former Pro Shop enhancement; an agreement for preparation of design and construction documents and administration from Oxley Williams Tharp Architects, Ordinance No. 2023-042 appropriating the funds, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider the installation of a fire suppression system at the Grapevine Historical Society Ice House Museum from Metro Fire Protection Incorporated. Convention and Visitors Director recommends approval. 9. Consider the renewal of an annual contract for outside audit services with FORVIS, LLP. Acting Chief Financial Officer recommends approval. City Council August 1, 2023 Page 2 10. Consider Resolution No. 2023-013 amending the authorized representatives in the TexPool and TexPool Prime Investment Pools. Acting Chief Financial Officer recommends approval. 11. Consider the purchase of rifles and associated equipment from Sionics Weapon Systems, and Ordinance No. 2023-043 appropriating the funds. Police Chief recommends approval. 12. Consider the award of an annual contract for veterinary medical care from Relief Services for Veterinary Practitioners, RSVP Services, LLC. Police Chief recommends approval. 13. Consider for the award of an annual contract for RFP 58-23 for the zoning ordinance update with The Antero Group, LLC. Planning Services Director recommends approval. 14. Consider the minutes of the July 14, 2023 Special City Council meeting and the July 18, 2023 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on July 28, 2023 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council August 1, 2023 Page 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of August, 2023 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:32 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Status update regarding deployment and implementation of school security pursuant to Section 551.076, Texas Government Code. D. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting City Council August 1, 2023 Page 2 economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:35 p.m. Council Member Chris Coy arrived at 6:45 p.m. The closed session ended at 7:18 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072, 551.076 or 551.087. City Manager Bruno Rumbelow requested City Council approve a school security agreement with the Grapevine Colleyville Independent School District (GCISD) and authorize the City Manager to execute same and to take all other necessary action. Motion was made to approve a school security agreement with Grapevine Colleyville Independent School District (GCISD) and authorize the City Manager to execute same and to take all other necessary action. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 REGULAR MEETING Mayor Tate called the regular meeting to order at 7:30 p.m. in the City Council Chambers. Item 2. Invocation Doug Page, Pastor at First Baptist Church, gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Boy Scout Troop 168 posted the colors and lead the Pledges of Allegiance. Item 4. Citizen Comments Representative Giovanni Capriglione presented a resolution and a flag that was flown over the Capitol in honor of Grapevine Police Officer Patrick O’Neal who received the State of Texas Law Enforcement Achievement Award for Public Service. Officer O’ Neal thanked Representative Capriglione and said he does not do his work for the honors but to serve the community to the best of his ability. City Council August 1, 2023 Page 3 PRESENTATIONS Item 5. ArchiTexas to present a proposal for a Grapevine Pattern Book that would establish architectural standards for structures within the original Township boundaries. Convention and Visitors Bureau Director P.W. McCallum described the history of the Township District and the need for architectural standards for the District. Craig Melde with ArchiTexas described the purpose of the pattern book and explained how it would give architects working in the Township a better understanding of the City’s requirements and answered questions from Council. Robin McCaffrey from Mesa Planning answered questions from Council. City Attorney Matthew C.G. Boyle and Director McCallum answered questions from Council. Council discussed the standards and requested ArchiTexas crete an Executive Summary that would describe the standards in layman’s terms. There was no action taken on this item. NEW BUSINESS Item 6. Consider Resolution No. 2023-012 accepting the Certified Estimated Tax Rolls having a total appraised value of $18,358,970,194 less exemptions of $6,261,346,179 for a net taxable value of $12,097,624,015, and take any necessary action. Acting Chief Financial Officer Jeff Strawn presented this item to Council. As required by the Texas Property Tax Code, the Tax Assessor has submitted the estimated tax rolls for the 2023 tax year. Motion was made to accept the Certified Estimated Tax Rolls having a total appraised value of $18,358,970,194 less exemptions of $6,261,346,179 for a net taxable value of $12,097,624,015, and take any necessary action. Motion: Coy Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2023-012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE TAX ROLLS FOR TAX YEAR 2023 ON PROPERTY WITHIN THE CITY; AND PROVIDING AN EFFECTIVE DATE City Council August 1, 2023 Page 4 Item 7. Consider the preliminary design of the Concourse and former Pro Shop enhancement; an agreement for preparation of design and construction documents and administration from Oxley Williams Tharp Architects, Ordinance No. 2023-042 appropriating the funds, and take any necessary action. Convention and Visitors Bureau Director McCallum presented the proposed plans for the Concourse and former Pro Shop and answered questions from Council. Director McCallum recommended approval of the agreement for preparation of the design and construction documents and administration for the Concourse and Pro Shop buildings in an amount of $177,500. Director of Meeting and Event Venues Rusty Hernandez answered questions from Council. Motion was made to approve the agreement for preparation of design and construction documents and administration for the Concourse and former Pro Shop, and requiring staff to review the parking at the Golf Course. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-042 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, INCREASING ESTIMATED RECEIPTS IN THE AMOUNT OF $177,500 IN THE CONVENTION AND VISITORS BUREAU FUND OBTAINED FROM UNENCUMBERED FUND BALANCE; AUTHORIZING THE APPROPRIATION OF $177,500 IN THE CONVENTION AND VISITORS BUREAU FUND FOR THE PURPOSE OF PRELIMINARY DESIGN FOR THE REMODEL OF THE GOLF CONCOURSE AND PRO SHOP; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Council Member Duff O’Dell requested item 8 be removed from the consent agenda. This item was considered after the remaining consent agenda items. City Council August 1, 2023 Page 5 Item 9. Consider the renewal of an annual contract for outside audit services with FORVIS, LLP. Acting Chief Financial Officer Strawn recommended approval of the renewal of the annual contract for outside audit services for an estimated amount of $125,000. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider Resolution No. 2023-013 amending the authorized representatives in the TexPool and TexPool Prime Investment Pools. Acting Chief Financial Officer Strawn recommended approval of the authorized representatives for the TexPool and TexPool Prime Investment Pools to be Jeff Strawn, Acting Chief Financial Officer; Gary Livingston, Managing Services Director; Shellie Johnson, Internal Audit Director; and Rebecca Coryea, Treasurer. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2023-013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE AUTHORIZED REPRESENTATIVES IN THE TEXPOOL AND TEXPOOL PRIME INVESTMENT POOLS AND PROVIDING AN EFFECTIVE DATE Item 11. Consider the purchase of rifles and associated equipment from Sionics Weapon Systems, and Ordinance No. 2023-043 appropriating the funds. Police Chief Mike Hamlin recommended approval of the purchase of 125 rifles and related accessories for a total amount not to exceed $384,286.75. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal City Council August 1, 2023 Page 6 Nays: None Approved: 7-0 ORDINANCE NO. 2023-043 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF REVENUE IN THE AMOUNT OF $384,286.75 IN THE GENERAL FUND AND IN THE STATE AND FEDERAL SEIZURE FUNDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 12. Consider the award of an annual contract for veterinary medical care from Relief Services for Veterinary Practitioners, RSVP Services, LLC. Police Chief Hamlin recommended approval of the agreement for veterinary medical care services for the shelter animals to include sterilization, vaccination, testing, examinations, procedures, medication, grooming and other surgical services as needed for annual estimated amount of $200,000. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider for the award of an annual contract for RFP 58-23 for the zoning ordinance update with The Antero Group, LLC. Planning Services Director Erica Marohnic recommended approval of the award of RFP 58-23 for the zoning ordinance update for an estimated amount of $60,000. The zoning ordinance update will include updates to ensure compliance with State laws. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider the minutes of the July 14, 2023 Special City Council meeting and the July 18, 2023 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. City Council August 1, 2023 Page 7 Motion was made to approve the consent agenda as presented. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider the installation of a fire suppression system at the Grapevine Historical Society Ice House Museum from Metro Fire Protection Incorporated. Convention and Visitors Bureau Director McCallum recommended approval of the installation of a fire suppression system at the Grapevine Historical Society Ice House Museum for an amount not to exceed $41,850. Council Member O’Dell emphasized how important this project is to the safeguarding of the City’s history. Motion was made to approve the installation of a fire suppression system at the Grapevine Historical Ice House Museum. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:50 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 15th day of August, 2023. APPROVED: ___________________________ William D. Tate Mayor City Council August 1, 2023 Page 8 ATTEST: ___________________________ Tara Brooks City Secretary