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HomeMy WebLinkAboutItem 16 - Protective ClothingMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: OCTOBER 15, 2013 SUBJECT: APPROVAL TO RENEW AN ANNUAL SOLE SOURCE CONTRACT FOR THE INSPECTION AND REPAIRS OF PROTECTIVE CLOTHING RECOMMENDATION: City Council to consider approval for the renewal of an annual sole source contract with Gear Cleaning Solutions, LLC for the inspection and repairs of protective clothing for the Fire Department. FUNDING SOURCE: Funds are budgeted in account 100- 44540 -210 -1 (Professional Services /Fire Department) for the estimated budgeted amount of $16,000.00. BACKGROUND: This procurement will be made as a sole source in accordance with Local Government Code Chapter 252, Subchapter B, Section 252.022 (A) (7) (A). A Resolution considering the initial contract for the inspection and repairs of protective clothing for the Fire Department as a sole source was approved by Council on November 6, 2012. If approved, this will be for the first annual renewal of the four one -year renewal options available. The Texas Commission on Fire Protection requires that Personal Protective Equipment (PPE) be cleaned and inspected on an annual basis. The PPE is cleaned in -house and sent to an authorized business for inspection and repair. The inspection and repair is a multi -stage process that must be performed by trained and certified personnel. Gear Cleaning Solutions, LLC is approved by the State of Texas and the PPE manufacturer to inspect, repair, and perform warranty work on personal protective equipment. Gear Cleaning Solutions, LLC is the only local service provider authorized to perform warranty repairs on the Globe brand PPE utilized by the Fire Department. Gear Cleaning Solutions, LLC has agreed to renew the contract with no increase in pricing and has provided this service to the City in the past with successful results. 10/4/2013 9:38 AM Staff recommends approval. JS /LW 10/4/2013 9:38 AM