HomeMy WebLinkAboutItem 10 - Cartegraph ContractMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 1, 2016
SUBJECT: CARTEGRAPH CONTRACT
RECOMMENDATION:
City Council consider approving a contract with Cartegraph for the purchase of
Cartegraph OMS Software with software updates, software support and software
maintenance for the Public Works Department Work Order Management System in a
total amount of $100,849.80, authorize the City Manager to execute said contract and
take any necessary action.
FUNDING SOURCE:
Funds are programmed and budgeted for the first year expenditures in the Public Works
General Fund and Utility Fund in the following accounts in the total amount of
$100,849.80.
• Streets
• Water Distribution
• Wastewater Collection
• Water Treatment
• Wastewater Treatment
• Traffic
• Engineering
Acct # 100-44500-415-3
Acct # 200-44500-530-1
Acct # 200-44500-531-1
Acct # 200-44500-530-2
Acct # 200-44500-531-2
Acct # 100-44500-415-4
Acct # 100-44500-415-2
Public Works has utilized Cartegraph Navigator as its Work Order Management System
since 2007. Cartegraph is retiring the Navigator software package we currently operate
and is transitioning to Cartegraph OMS which is a web based application. Access to a
web based browser provides flexibility to our operation that we currently do not have.
The new software also offers significant improvement of current functions and new
capabilities. Access to the system will be through an internet browser.
We currently have approximately 50 individuals who utilize the system with only 10
licenses which limits access to only 10 users at any given time, of which only three can
be mobile users. With the new web based software, we will have 50 licenses for use
throughout the department, whether on a desktop or mobile device.
The first year cost is comprised of two elements. The annual maintenance contract cost
is $54,750.50 and the one time implementation cost is $46,099.30 for a total cost of
$100,849.80.
The annual maintenance cost includes:
• the software purchase
• software updates
• software maintenance
• new releases and
• technical support
The one time implementation cost includes:
• loading and configuring the new software
• in depth training of the two technical staff members on the software
• training the field users on the software to understand the new workflow process
• transferring historical data to a format compatible with the OMS software
Staff recommends approval.