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HomeMy WebLinkAbout2016-03-01 Regular MeetingAGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, MARCH 1, 2016 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 5:45 p.m. Dinner 6:15 p.m. Call to Order - City Council Chambers 6:15 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:15 p.m. - City Council Chambers EXECUTIVE SESSION: City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. C. Personnel relative to City Manager's annual evaluation pursuant to Section 551.074, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. 2. Invocation: Mayor Pro Tern Darlene Freed CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. I .. • 5. City Secretary to present City Secretary's Office departmental update. 6. Consider a resolution authorizing the First Amendment to the Ground and Tower Lease Agreement with T -Mobile West, LLC for the purpose of installing, operating and maintaining a communications facility on the Dove Water Tower, 1702 Sagebrush Trail. Public Works Director recommends approval. NEW BUSINESS 7. Consider a resolution canceling the May 7, 2016 General Election due to each candidate being unopposed, declaring the candidates for City Council Place 3 and Place 4 as elected, and take any necessary action. Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider renewal of an annual contract for VMware support services with SHI Government Solutions, Inc. through the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager recommends approval. 9. Consider a resolution authorizing the purchase of Laserfiche software and support services from MCCi, LLC through a contract established by the State of Texas Department of Information Resources (DIR) Information and Communications Technologies (ICT) Cooperative Contracts Program. City Manager recommends approval. 10. Consider a contract for work order management software and support with Cartegraph Systems, Inc. Public Works Director recommends approval. Sa 11TIMM2111 wl*y� 11. Consider approval of right-of-way acquisition and construction of the Nolen Drive connection between the Cities of Grapevine and Southlake and an ordinance appropriating funds from the Undesignated Appropriation 06 Fund 178 to the Fiscal Year 2016 Capital Improvement Plan. Public Works Director recommends approval. 12. Consider the minutes of the February 16, 2016 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. WERNOMMM If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with I hereby certify that Grapevine City Hall, 2016 by 5:00 p.m. the Open Meetings Law, Texas Government Code, Chapter 551, the above agenda was posted on the official bulletin boards at 200 South Main Street and on the City's website on February 26, Tara Brooks, City Secretary LU rn % J* STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of March, 2016 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Darlene Freed Sharron Spencer Mike Lease Chris Coy Duff O'Dell Paul Slechta Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:15 p.m. 1 *4 Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. C. Personnel relative to City Manager's annual evaluation pursuant to Section 551.074, Texas Government Code. 03/01/16 The City Council recessed to the City Council Conference Room and began the closed session at 6:17 p.m. The closed session ended at 7:28 p.m. Mayor Tate recused himself from a portion of the discussion on item 1A and filed a Conflict of Interest Affidavit with the City Secretary. Mayor Pro Tem Freed presided over that portion of the Executive Session. Mayor Tate joined the Executive Session at 6:35 p.m. Upon reconvening in open session in the Council Chambers, Mayor Pro Tem Freed asked if there was any action necessary relative to the closed session. Under Section 551.072, City Manager Bruno Rumbelow requested Council move to approve the sale of approximately seven acres to Seefried Industrial Properties for $1,000,000 with a 45 day inspection period and authorize the City Manager, at the recommendation of the City Attorney, to execute the purchase and sale agreement along with all associated documents. Motion was made to approve the sale of property to Seefried Industrial Properties as recommended. Motion: Coy Second: Lease Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Abstains: Tate Approved: 6-0-1 City Manager Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Sections 551.074 and 551.087, Texas Government Code. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Call to Order Prior to calling the meeting to order, Mayor Tate acknowledged the death of City of Euless Police Offer David Hofer who was killed responding to a call earlier in the day. Mayor Tate called the meeting to order at 7:39 p.m. in the City Council Chambers. Item 2. Invocation Mayor Pro Tem Freed delivered the Invocation. Item 3. Pledge of Allegiance Boy Scout Troop 555 posted the colors and led the Pledge of Allegiance. 2 03/01/16 Item 4. Citizen Comments Joe Wright, spoke about the Grapevine Cemetery. Ray Harris, 2975 Peninsula Drive and Jeff Barnhart, 2701 Cliffwood, spoke regarding a proposed 5K race to benefit the Grapevine Parks and Recreation Department. Carl Young, 4113 Meadow Drive, spoke in opposition to the proposed Grapevine- Colleyville Independent School District bond election items. Item 5. City Secretary to present City Secretary's Office departmental update. City Secretary Tara Brooks gave an update on City Secretary's Office achievements in Vital Statistics, City Council support, and Records Management. Ms. Brooks described the Laserfiche implementation plan for Fiscal Year 2016. Item 6. Consider a resolution authorizing the First Amendment to the Ground and Tower Lease Agreement with T -Mobile West. LLC for the purpose of installing operating and maintaining a communications facility on the Dove Water Tower, 1702 Sagebrush Trail. Public Works Director Stan Laster presented this item to Council. The main points of the amendment include establishing a 30 day time period for cell provider to relocate from temporary poles to the water tower; establishing the base annual rate of $28,000 for Fiscal Year 2016 with an annual 3% increase over the life of the lease; authorizing the installation of additional equipment; increasing the annual rental rate, each year, equal to 103% of previous year rent; and permitting the Lessee to add, modify and/or replace equipment. Motion was made to approve the First Amendment to the Ground and Tower Lease Agreement with T -Mobile West, LLC as presented. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE FIRST AMENDMENT TO THE GROUND AND TOWER LEASE AGREEMENT WITH T -MOBILE WEST, LLC, FOR THE INSTALLATION OF COMMUNICATIONS EQUIPMENT INCLUDING ANTENNAS, CABLES AND OTHER COMMUNICATION INSTRUMENTS ON THE DOVE WATER TOWER AND PROVIDING AN EFFECTIVE DATE 3 03/01/16 Item 7 Consider a resolution canceling the May 7 2016 General Election due to each candidate being unopposed declaring the candidates for City Council Place 3 and Place 4 as elected and take any necessary action. City Secretary Brooks presented this item to Council. On February 2, 2016 City Council called a General Election to be held on May 7, 2016. During the filing period, Mike Lease applied for Place 3 and Darlene Freed applied for Place 4. No other candidates filed for a place on the ballot. In accordance with the Texas Election Code, Section 10.22, City Council may cancel the election if there are no opposed races on the ballot. Motion was made to approve the resolution canceling the General Election and declaring Mike Lease elected to Place 3 and Darlene Freed elected to Place 4. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING UNOPPOSED CANDIDATES IN THE MAY 7, 2016 GENERAL CITY ELECTION ELECTED TO OFFICE; CANCELING THE ELECTION; AND PROVIDING AN EFFECTIVE DATE Consent Aaenda Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No items were requested to be removed. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 8 Consider renewal of an annual contract for VMware support services with SHI Government Solutions Inc through the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager Rumbelow recommended approval of the annual contract for VMware support services for all virtual servers and virtual desktops in an amount not to exceed $36,999. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta 9 03/01/16 Nays: None Approved: 7-0 Item 9. Consider a resolution authorizing the purchase of Laserfiche software and support services from MCCi, LLC through a contract established by the State of Texas Department of Information Resources (DIR) Information and Communications Technologies (ICT) Cooperative Contracts Program. City Manager Rumbelow recommended approval of the purchase of Laserfiche software and support services in an amount not to exceed $76,707.84 for licenses and integration software for Fiscal Services, Information Technology, and Development Services, and purchase of the Laserfiche Public Portal. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE LASERFICHE CONTENT MANAGEMENT SOFTWARE THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 10. Consider a contract for work order management software and support with Cartegraph Systems, Inc. Public Works Director Laster recommended approval of a contract for work order management software in a total amount of $100,849.80. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 11. Consider approval of right-of-way acquisition and construction of the Nolen Drive a connection between the Cities of Grapevine and Southlake and an ordinance appropriating funds from the Undesignated Appropriation 06 Fund 178 to the Fiscal Year 2016 Capital Improvement Plan. 5 03/01/16 Public Works Director Laster recommended approval of the right-of-way acquisition in the amount of $29,300, construction of the Nolen Drive connect, and an ordinance appropriating $50,000 to the Fiscal Year 2016 Capital Improvement Plan fund. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 :03 • �6�- & I AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2016, PROVIDING FOR THE TRANSFER OF THE FUNDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 12. Consider the minutes of the February 16, 2016 Regular City Council meeting. City Secretary Brooks recommended approval of the minutes. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:06 p.m. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 101 03/01/16 Passed and approved by the City Council of the City of Grapevine, Texas on this the 15th day of March, 2016. fi Tara Brooks City Secretary USSONIMM IND William D. Tate Mayor 7