Loading...
HomeMy WebLinkAboutItem 14 - Precast BuildingsMEMO TO: FROM: MEETING DATE: SUBJECT: RECOMMENDATION: BRUNO RUMBELOW, CITY MANAGER 12AING] m F -M 0901 =111 ZI .04 ff WA."I ONE I City Council to consider a resolution authorizing the purchase of four precast concrete buildings from Public Restroom Company for The Vineyards Campground and Cabins and Meadowmere Park through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard) and consider an ordinance appropriating funds to the Grant Fund and take any necessary action. Funding for this purchase will be available in the Grant Fund in the following accounts in an amount not to exceed $679,510. 113-48840-312-19-161003-08 Vineyards Storage Facility $185,777 113-48840-312-19-161004-08 West Campground Restroom $192,638 113-48840-312-19-161005-08 Meadowmere Gatehouse $ 84,956 113-48840-312-19-161006-08 Meadowmere Storage Facility $216,139 The funding for the project will be accomplished by an interfund loan transfer from the General Fund to the Grant Fund. Once FEMA and insurance proceeds are approved and received, they will be used to reimburse the General Fund. The approval of this ordinance would replace buildings at the following parks: Vineyards Campground & Cabins: The west restroom is original to the park and is in a state of disrepair after the floods. The proposed replacement restroom is made of concrete and has three unisex restrooms with showers and one laundry room. The four existing storage buildings were wooden and did not sustain the floods. The proposed replacement is one new storage building made of concrete. Meadwowmere Park: The original park gatehouse did not sustain the floods and has been removed. The proposed replacement is made of concrete. The building used to hold the rental kayaks and canoes was a wooden structure. The wooden building has been removed. The proposed replacement building will have a restroom and is made of concrete. All replacement buildings will be made of concrete in an effort to better sustain future floods, the proposed buildings all meet ADA Guidelines. Drawings of all buildings are attached for review. This purchase will be made in accordance with an existing Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard) as allowed by Texas Local Government Code, Section 271.102. Bids were taken by the Cooperative and a contract was awarded to Public Restroom Company. The Parks and Recreation Department staff and Purchasing reviewed the contract for specification compliance and pricing and determined that the contract would provide the best product and pricing for meeting the needs of the City. On February 18, 2016, the Parks and Recreation Advisory Board recommended approval of all four buildings. Staff recommends approval. KM/BS 13 LAKEVIEW PARK RESTROOM i T�13:mlsom COmPANY 2WW6,%-BS PAP, VW A y ww*N WIKIA mJ - 11;&BW-IM F SWNS144P FLOOR PLAN SCALE NOT TO SCALE MTOOOM COMPANY -Wfrv"k°AWAY FllILI0I0-Rll'l'PLAN SCALE: NOT TO SCALE RESOLUTION NO. L fih'E 10,4RK &>L011jGS A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PRECAST BUILDINGS THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Section 271.102 to enter into a cooperative purchasing program agreement with other qualified entities in the State of Texas; and WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a qualified purchasing cooperative program as authorized by Section 271.102 of the Texas Local Government Code; and WHEREAS, the City of Grapevine, Texas has established an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard) and wishes to utilize established contracts meeting all State of Texas bidding requirements; and WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an established contract no. 423-13, Parks and Recreation Equipment, Field Lighting Products and Installation, with the Public Restroom Company; and WHEREAS, the City of Grapevine, Texas has a need to replace four precast buildings; and WHEREAS, all constitutional and statutory prerequisites for the approval of this resolution have been met, including but not limited to the Open Meetings Act; and WHEREAS, the City Council deems the adoption of this resolution to be in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Section 2. That the City Council of the City of Grapevine authorizes the purchase of four precast buildings from the Public Restroom Company through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard) for an amount not to exceed $679,510.00. Section 3. That the City Manager or his designee is authorized to take all steps necessary to consummate the purchase of said buildings. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of March, 2016. UNIZINNAID ATTEST: RES. NO. 2 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING AN INTERFUND LOAN TRANSFER OF $679,510 FROM THE GENERAL FUND TO THE GRANT FUND; APPROPRIATING $679,510 IN THE GRANT FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Council of the City of Grapevine desires to replace four buildings that did not sustain the 2015 flood events with precast concrete buildings throughout the Vineyard Campground and Meadowmere Park; and WHEREAS, the replacement buildings will include a restroom and storage building at the Vineyards Campground; and WHEREAS, the replacement buildings will include a gatehouse and rental building at Meadowmere Park; and WHEREAS, the funding for the project will be accomplished by an interfund loan transfer from the General Fund to the Grant Fund; and WHEREAS, the funding should reside in the Grant Fund; and WHEREAS, once FEMA and insurance proceeds are approved and received, they will be used to reimburse the General Fund; and WHEREAS, on February 18, 2016 the Parks and Recreation Advisory Board recommended approval; and WHEREAS, all constitutional and statutory prerequisites for the approval of this ordinance have been met, including but not limited to the Open Meetings Act; and WHEREAS, the City Council deems the adoption of this ordinance to be in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Section 2. That the City Council hereby authorizes an interfund loan transfer from the General Fund to the Grant Fund in an amount of $679,510. Section 3. That the General Fund will be reimbursed upon finalized FEMA and insurance proceeds. Section 4. That the City Council hereby authorizes an amount of $679,510 to be appropriated to the Grant Fund. Section 5. That the terms and provisions of this ordinance shall be deemed to be severable, and that if the validity of any section, subsection, word, sentence or phrase shall be held to be invalid, it shall not affect the remaining part of this ordinance. Section 6. That the fact that the present ordinances and regulations of the City of Grapevine, Texas are inadequate to properly safeguard the health, safety, morals, peace and general welfare of the inhabitants of the City of Grapevine, Texas, creates an emergency for the immediate preservation of the public business, property, health, safety, and general welfare which requires that this ordinance shall take effect immediately from and after its passage and it is accordingly so ordained. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of March, 2016. ATTEST: I-11Ja109IT1 7_�� i73iT;7�ip ORD. NO. 2