HomeMy WebLinkAboutItem 20 - Adopt-An-Area AgreementsMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: • RUMBELOW, CITY MANAGEROL
MEETING DATE:
CONSIDER APPROVAL OF FOUR ADOPT -AN -ARE
AGREEMENTS I
The Parks & Recreation Advisory Board and staff recommend the Council approve Adopt -
An -Area agreements with the following groups. Copies of the agreements are attached
for review.
■ Renewal:
- Georjean Sheriff for Lakeview Park
- Dave Buhr, CFP for Hall Johnson Road to State Highway 121 to Parr
Road
- Grapevine Elks Lodge for Bushong Road from Dooley Street to Ruth Wall
Road
■ New:
- Cub Scout Pack 817 for Hall Johnson Road between State Highway
121 and Hughes Road
FUNDING SOURCE:
Adopt -An -Area signage will be placed at one end of the road for the new agreement. The
total cost of the signage for this is approximately $150 and will come from the Grounds
Maintenance Account 100-42205-312-3.
The proposed agreements are for a period of two years and require the applicant to pick
up litter a minimum of six times per year. The Parks and Recreation Advisory Board
approved the agreements at the November 19, 2015, January 21, 2016, and February 18,
2016 meetings. The Board and staff recommends approval of the agreements.
a&
EP
E X A S
'N.
•KEE Ar-RAPEVINE BEAUTIFUL
�E
APPLICATIOW70RU ADOPT -AN -AREA PROGRAM - 2015
(Name of Organization) (Date of Application)
(Mailing Address),/ ('Einail A ess)
(City, Zip Code)
(President, Chairperson or Authorized Representative)
rX T- I- - I -
s. ( 'e"rj ean Sherriff
70.5 0-kwo-d Dr
rapevine, TX 76051-4506
Area that you are interested in adopting:
mmmm=6
(As it will appear on the signs)
917
(Day Phone No.)
(Evening Phone No.)
Authorized Sign #A for Group
ADOPT -AN -AREA PROGRAM
ADOPTION AGREEMENT TERMS & CONDITIONS FOR RENEWALS
The City of Grapevine, Texas, hereinafter called the "City," and WyAllereinafter called
the "Group," recognize the need and the desirability of clean, well maintained parks, trails, roads, shorelines, etc.,
and are entering this Agreement to permit the Group to contribute toward the effort of maintaining clean and well
maintained areas owned or leased by the City of Grapevine.
By signature above, the Group, both jointly and severally, acknowledges the hazardous nature of the work
and agree, both jointly and severally, to the following terms and conditions:
• Participants in the Group agree to obey and abide by all laws and regulations relating to safety and such
terms and conditions as may be required by the Director of Parks and Recreation for special conditions on
a particular adopted area.
When participants are 15 years of age or younger, the Group shall furnish adequate supervision by one or
more adults.
Groups shall be required to adopt the site for a minimum period of two (2) years with the option of two
(2), two-year renewals. The group will pick up litter and/or improve the adopted site, for a minimum of
six times per year.
Each new request will be reviewed by the Parks & Recreation Advisory Board and submitted to the City
Council for review and approval.
0 Renewals will be reviewed by the Parks & Recreation Advisory Board for approval only.
The Group shall not subcontract or assign its duties or responsibilities to any other group, organization or
enterprise.
a The Group shall appoint or select a chairperson to serve as spokesperson for the Group.
Supplies and materials will be provided by the City. Upon contract approval, arrangements will be made
for obtaining supplies.
Each Group is required to document volunteer service each time the Group picks up litter and/or improves
the adopted site on the 'Adopt -an -Area Report Form' provided by the City.
Individuals shall wear City -supplied and approved safety vests during any work performed on medians
and roads.
Each Group shall be responsible for prohibiting participants from either possessing or consuming
alcoholic beverages while on the adopted section.
Each Group shall be responsible for maintaining a first-aid kit and adequate drinking water while
participating in litter pickup or improvements on the adopted section.
If the group does not pick up litter and/or improve the adopted site, at least six (6) times per year,
the contract will not be renewed. The 'Adopt -An -Area Report Fonn' supplied by the City must
accompany all renewal requests.
The Group shall release, relieve, hold harmless and indemnify the City, its agents, servants
and employees for any and all actions, claims, injuries, lawsuits arising out of or in any way
connected to the activities connected with the Adopt -An -Area program.
The City agrees to accomplish the following:
Work with the Group to determine the specific park, road, shoreline, and/or trail to be
adopted.
a Erect a sign at the adopted area with the Group's name or acronym displayed.
Provide safety vests, trash bags, gloves, and grabbers for 2 volunteers. If additional supplies
are needed for a group event, arrangements can be made.
Remove the filled trash bags or other debris after maintenance is performed. If the Group has
a large pickup or bulk items, the City will remove the debris once contacted.
If in the sole judgment of the City, it is found that the adopting Group is not meeting the
terms and conditions of this agreement, upon 30 days' notice or a shorter period in the event of an
emergency, the City may terminate the adoption agreement and remove the signs. This agreement
may be modified in scope or altered in any other manner at the sole discretion of the City. The City
reserves the right to modify or cancel the program at any time, and for any reason at its sole
discretion.
The City and the Group both recognize and agree that in no event, shall the City have the
right to control the Group in performing the actual maintenance of the area adopted by the Group,
and, that the Group shall act as an independent contractor.
The City recognizes the Group as the adopting organization for:
(Location of Adopted Area)
Group accepts the responsibility of maintaining this area and promoting a well maintained area in the
city for a period beginning:
20 and ending -----,20
City Manager
City of Grapevine
Initially Approved by Parks & Recreation Advisory Board
Initially Approved by City Council
Last Renewed by Parks & Recreation Advisory Board
KEEP GRAPEVINE BEAUTIFUL
t1l
(Nana ofOrganization)
7
(M iling Address)
(City, Zip Code)
13 --/ S --
(Date of Application)
(Email Address)
(President, Chairperson or Authorized Representative)
(Nar&-of"Nintact Per -son) (Day Phone No.)
(Mailing Address)
(City, Zip Code)
(Evening Phone No.)
Approximate number of people participating in each cleanup
Area that you are interested in adopting:
Ndme of
eaGroup
(As it will appr on the signs)
Please Scan& Email to: sn-i " kqs,'iic",
'�WMLIvt�� "- X -as `g
Or Mail to: Keep Grapevine Beautiful, Inc.
Attn: Adopt -an -Area
PO Box 95104
Grapevine, TX 76099-9704
lj'you have any questions regarding this, form, please call (817) 410-3122.
ADOPT -AN -AREA PROGRAM
ADOPTION AGREEMENT TERMS & CONDITIONS
The City of Grapevine, Texas, hereinafter called the "City," and
hereinafter called the "Group," recognize the need and the desirability of clean,
parks, trails, roads, shorelines, etc., and are entering this Agreement to permit the Group to
contribute toward the effort of maintaining clean and well maintained areas owned or leased by the
City of Grapevine.
By signature above, the Group, both jointly and severally, acknowledges the hazardous nature
of the work and agree, both jointly and severally, to the following terms and conditions:
Participants in the Group agree to obey and abide by all laws and regulations relating to
safety and such terms and conditions as may be required by the Director of Parks and
Recreation for special conditions on a particular adopted area.
When participants are 15 years of age or younger, the Group shall furnish adequate
supervision by one or more adults.
0 Groups shall be required to adopt the site for a minimum period of two (2) years with the
option of two (2), two-year renewals. The group will pick up litter and/or improve the
adopted site, for a minimum of six times per year.
® Each new request will be reviewed by the Parks & Recreation Advisory Board and
submitted to the City Council for review and approval.
0 Renewals will be reviewed by the Parks & Recreation Advisory Board for approval only.
0 The Group shall not subcontract or assign its duties or responsibilities to any other group,
organization or enterprise.
The Group shall appoint or select a chairperson to serve as spokesperson for the Group.
Supplies and materials will be provided by the City. Upon contract approval, arrangements
will be made for obtaining supplies.
Each Group is required to document volunteer service each time the Group picks up litter
and/or improves the adopted site on the 'Adopt -an -Area Report Form' provided by the City.
Individuals shall wear City -supplied and approved safety vests during any work performed
on medians and roads.
Each Group shall be responsible for prohibiting participants from either possessing or
consuming alcoholic beverages while on the adopted section.
Each Group shall be responsible for maintaining a first-aid kit and adequate drinking water
while participating in litter pickup or improvements on the adopted section,
If the group does not pick up litter and/or improve the adopted site, at least six (6)
times per year, the contract will not be renewed. The 'Adopt -An -Area Report Form'
supplied by the City must accompany all renewal requests.
The Group shall release, relieve, hold harmless and indemnify the City, its agents, servants
and employees for any and all actions, claims, injuries, lawsuits arising out of or in any way
connected to the activities connected with the Adopt -An -Area program.
The City agrees to accomplish the following:
Work with the Group to determine the specific park, road, shoreline, and/or trail to be
adopted.
Erect a sign at the adopted area with the Group's name or acronym displayed.
Provide safety vests, trash bags, gloves, and grabbers for volunteers. If additional supplies are
needed for a group event, arrangements can be made.
Remove the filled trash bags or other debris after maintenance is performed. If the Group has
a large pickup or bulk items, the City will remove the debris once contacted.
If in the sole judgment of the City, it is found that the adopting Group is not meeting the
terms and conditions of this agreement, upon 30 days' notice or a shorter period in the event of an
emergency, the City may terminate the adoption agreement and remove the signs. This agreement
may be modified in scope or altered in any other manner at the sole discretion of the City. The City
reserves the right to modify or cancel the program at any time, and for any reason at its sole
discretion.
The City and the Group both recognize and agree that in no event, shall the City have the
right to control the Group in performing the actual maintenance of the area adopted by the Group,
and, that the Group shall act as an independent contractor.
The City recognizes the Group as the adopting organization for:
3
(Location of Adopted Area)
Group accepts the responsibility of maintaining this area and promoting a well maintained area in the
city for a period beginning:
20 and ending -20
Group Name
Date Approved by Parks & Recreation Advisory Board
Date Approved by City Council
City Manager
City of Grapevine, Texas
I=
KEEP GRAPEVINE BEAUTIFUL
APPLICATION FOR ADjLL-JAL_A-,?�E..
G k6 P C: v " &—' E(_ K
(Name of Organization)
(Mailing Address)
(City, Zip Code) T.3
(Date ofApplication)
(Fmall Address)
(President, Chairperson or Authorized Representative)
(Name of Contact Person) (Day Mone No
-CA
(Mailing Address)
(city, zip Code)
(Evening Phone, No.)
Apprommate number of people participating in each cleanup _,4- LA))(_
Area that you are interested in adopting.- J_
C
Name of Group Authorize Sig
(As it will appear on the signs)
Please Scan & E"In"lil to: cd
Kli�ULLL
Or Mail to: Keep Orapcvine Beautifill, Inc,
Attar Adopt -an -Area
110 Box 95104
Cmipcvine, TX 76099-9704
Y'V011 hmv any questions regarding this.1bl-in, please call (817) 4](1-3490.
MUM
ADOPT -AN -AREA PROGRAM
ADOPTION AGREEMENT TERMS & CONDITIONS
The City of Grapevine, Texas, hereinafter called the "City," and Ci1nCyd %ct
hereinafter called the "Group," recognize the need and the desirability of clean, well maintained
parks, trails, roads, shorelines, etc,, and are entering this Agreement to permit the Group to
contribute toward the effort of maintaining clean and well maintained areas owned or ]eased by the.
City of Grapevine,
By signature above, the Group, both jointly and severally, acknowledges the hazardous nature
of the work and agree, both jointly and severally, to the following terms and conditions:
Participants in the Group agree to obey and abide by all laws and regulations relating to
safety and such terms and conditions as may be required by the Director of Parks and
Recreation for special conditions on a particular adopted area.
When participants are 15 years of age or younger, the Group shall furnish adequate
supervision by one or more adults.
Groups shall be required to adopt the site for a minimum period of two (2) years with the
option of two (2), two-year renewals. The group will pick up finer and/or improve the
adopted site, for a minimum of six times per year.
Each new request will be reviewed by the Parks & Recreation Advisory Board and
submitted to the City Council for review and approval.
Renewals will be reviewed by the Parks & Recreation Advisory Board for approval only,
The Group shall not subcontract or assign its duties or responsibilities to any other group,
organization or enterprise.
The Group shall appoint or select a chairperson to serve as spokesperson for the Group.
Supplies and materials will be provided by the City. Upon contract approval, arrangements
will be made for obtaining supplies,
Each Group is required to document volunteer service each time the Group picks up litter
and/or improves the adopted site on the 'Adopt -an -Area Report Form' provided by the City.
Individuals shall Nvear City -supplied and approved safety vests during a%! work performed
on medians and roads,
Each Group shall be responsible for Prohibiting participants from either possessing or
consuming alcoholic beverages while on the adopted section.
Each Group shall be responsible for maintaining a first-aid kit and adequate drinking water
while participating in fitter pickup or improvements on the adopted section,
•
The Group shall release, relieve, hold harmless and indemnify the City, its agents, servants
and emolove
" es for _y_ Lactions-clairn���,
--- ---- -p anidAaHl
connected to the activi , aFfs1ffg-Out-af-oriy-way----
ties connected with the Adopt -An -Area program,
The City agrees to accomplish the following:
Work with the Group to determine the specific park, road, shoreline, and/or trail to be
adopted.
Erect a sign at the adopted area with the Group's name or acronym displayed.
Provide safety vests, trash bags, gloves, and grabbers for volunteers. If additional supplies are
needed for a group event, arrangements can be made.
Remove the filled trash bags or other debris after maintenance is performed. Ifthe Group has
a large Pickup or bulk items, the City will remove the debris once contacted
If in the sole judgment of the City, it is found that the adopting Group is not meeting the
terms and conditions of this agreement, upon 30 days' notice or a shorter period in the event of an
emergency, the City may terminate the adoption agreement and remove the signs. This agreement
maybe modified in scope or altered in any other manner at the sole discretion of the City. The City
reserves the right to modify or cancel the program at any tirne, and for any reason at its sole
discretion.
The City and the Group both recognize and agree that in no event, shall the City have the
right to control the Group in performing the actual maintenance of the area adopted by the Group,
and, that the Group shall act as an independent contractor.
The City recognizes the Group as the adopting organization for:
(Location of Adopted Area)
Group accepts the respons] bil i ty of maintaining this area and promoting a well maintained area in the
city for a period beginning:
20 and ending
Group Name
Date Approved by Parks & Recreation Advisory Board
Date Approved by City Council
20
City Manager
City of Grapevine, Texas
AAWEP GRAPEVINE BEAUITFUL
LIME
(limia-ent, Chauperson or Authorized Representative)
T -,-,—
(Name of Contact Person) (Day Phone No.)
qq I L
(Mailing Address) (Evening Phone No.)
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(City, Zip Code)
Few
LL I C,
Name of Group toris Signature for Group
r; y, Sm & Emu to:
Or Ma to: Kwp ChWevine BmffuL Inc.
AWL AdWt-an-Am
PO Box 95104
Qvpvvhx� TX 76099-9704
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• Work with the Group to determine the specific park, road, shoreline, and/br tail to be
adopted.
• Erect a sip at the adopted area with the Group's name or acronym displayed.
Provide safbtyvests, trash bags, gloves, and grabbersforvolunteers. Ifadditional supplies are
needed for a group event� arrangements can be made.
Remove the filled trash bags or other debris after maintenance is perfi)rmed. Ifthe Group has
a large pickup or bulk items, the City will remove the debris once contacted.
If in the sole judgment of the City, it is found that the adopting Group is not meeting the
terms and conditions of this agreement, upon 30 days' notice or a shorter period in the event of an
emergency, the City may terminate the adoption agreement and remove the sips. This agreement
may be modified in scope or altered in any other manner at the sole discretion of the City. The City
reserves the right to modify or cancel the program at any time, and for any reason at its sole
discretion.
The City and the Group both recognize and agree that in no event, shall the City have the
1, ai 1 1 th14. 1 " -,91 TP F
and, that the Group shall act as an independent contractor.
at- =11%77-*
f'. `+' PEX
city for a renewal period beginning:
Parks & Recreation Director
City of Grapevine, Texas
Date Approved for Renewal by Parks& Recreation Advisory Board �-IWIU
Date of Original Two (2) - Year Contract