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HomeMy WebLinkAboutItem 22 - Ford VehiclesT• HONORABLE •R AND MEMBERS OF • FROM: • RUMBELOW, MEETING DATE: MARCH 15, 2016 SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE FORD VEHICLES RECOMMENDATION: City Council to consider approval of a resolution for the purchase of Ford vehicles from Chastang Ford through an Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC) and through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). FUNDING SOURCE: Funding for this purchase is currently available in 325-48910-415-03-16, 325-48910- 415-04-16, 200-48910-530-1 and 200-48910-531-1 (Motor Vehicles) for an amount not to exceed $400,343.00. BACKGROUND: This purchase is for eight Ford trucks to replace units in the Public Works Department approved in the FY 2016 Vehicle and Equipment Replacement List. The Fords are of medium and light duty chassis; five with specific beds and equipment. This purchase will be made in accordance with an existing Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC) and an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard) as allowed by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program. Bids were taken by the both Cooperatives and contracts were awarded to Chastang Ford. Fleet Services and Purchasing staff reviewed the contracts for departmental specification compliance and pricing and determined that both contracts would provide the best product and pricing for meeting the needs of the City. Staff recommends approval. PH/BS RESOLUTION NO. F0 r_D L)�Ifrc L. CS A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE FORD VEHICLES THROUGH TWO INTERLOCAL PURCHASING AGREEMENTS AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Section 271.102 to enter into a cooperative purchasing program agreement with other qualified entities in the State of Texas; and WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) and the Houston -Galveston Area Council (H -GAC), a regional planning commission, are qualified purchasing cooperative programs as authorized by Section 271.102 of the Texas Local Government Code; and WHEREAS, the City of Grapevine, Texas has established an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard) and an Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC) and wishes to utilize both established contracts meeting all State of Texas bidding requirements; and WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an established contract no. 430-13, Construction, Road, Bridge and Other Equipment, and the Houston -Galveston Area Council (H -GAC) has established contracts no. HT06-14 and no. AM 10-14 for various vehicles with Chastang Ford; and WHEREAS, the City of Grapevine, Texas has a need to replace eight trucks for the Public Works Department; and WHEREAS, all constitutional and statutory prerequisites for the approval of this Resolution have been met, including but not limited to the Open Meetings Act; and WHEREAS, the City Council deems the adoption of this Resolution to be in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Section 2. That the City Council of the City of Grapevine authorizes the purchase of eight trucks from Chastang Ford through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard) and an Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC) for an amount not to exceed $400,343.00. Section 3. That the City Manager or his designee is authorized to take all steps necessary to consummate the purchase of said Ford vehicles. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of March, 2016. ATTEST: RES. NO. 2