HomeMy WebLinkAboutItem 27 - Electric Heating VAV (Variable Air Volume) BoxesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER\
MEETING DATE: MARCH 15, 2016
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE AND
INSTALLATION OF FAN POWERED ELECTRIC HEATING VAV
BOXES
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase and installation of fan
powered, electric heating VAV (Variable Air Volume) boxes from Entech Sales and Service
through an Interlocal Participation Agreement with the Local Government Purchasing
Cooperative (BuyBoard).
FUNDING SOURCE:
Funding for this purchase will be available in account 174-74004-118-001 (City Hall
Repairs & Maint.) in the amount not to exceed $18,190.00.
10,
This purchase is to replace three VAV fan power boxes in the Engineering area on the first
floor of City Hall. The new VAV boxes will be upgraded and installed with electric heat in
an effort to better regulate the temperature in this area of City Hall during the winter.
Therefore, staff will be installing additional electrical circuits to these fan powered boxes.
This purchase will be made in accordance with an existing Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (BuyBoard) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Entech Sales and
Service. The Facility Services staff and Purchasing reviewed the contract for departmental
specification compliance and pricing and determined that the contract would provide the
best product and pricing for meeting the needs of the City.
Staff recommends approval.
CH/LW
RESOLUTION NO. f RA) Pa061-631
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
AND INSTALL FAN POWERED ELECTRIC HEATING VAV
BOXES THROUGH AN ESTABLISHED INTERLOCAL
PARTICIPATION AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal
Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard)
and wishes to utilize established contracts meeting all State of Texas bidding
requirements; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an
established contract no. 461-14, Trade Services and Labor for Electrical, Plumbing, and
HVAC with Entech Sales and Service; and
WHEREAS, the City of Grapevine, Texas has a need for fan powered electric
heating VAV boxes for City Hall; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase and installation of fan powered electric heating VAV boxes for City Hall from
Entech Sales and Services through an Interlocal Participation Agreement with The Local
Government Purchasing Cooperative (BuyBoard) for an amount not to exceed
$18,190.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase and installation of said fan powered electric
heating VAV boxes.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 15th day of March, 2016.
ATTEST:
09=0-194� �46 �-14
RES. NO. 2