HomeMy WebLinkAboutItem 29 - Preventive Roof MaintenanceMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 15, 2016
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR A
PREVENTIVE ROOF MAINTENANCE PROGRAM
RECOMMENDATION:
City Council to consider approval to renew an annual contract for a preventative roof
maintenance program with Tremco/Weatherproofing Technologies, Inc. through an
established Cooperative Agreement with The Cooperative Purchasing Network (TCPN).
FUNDING SOURCE:
Funding for this purchase is currently available in account 174-74004-118-012 (Roof
Program), 210-43350-340-01 (Lake Enterprise Fund/ Golf Course Pro Shop/ Building
Maintenance), 200-43350-530-2 (Utility Enterprise Fund/ Water Treatment Billing &
Collections/ Building Maintenance) for an annual estimated budgeted amount of
$27,790.51.
This purchase will provide a preventive maintenance program to extend the life of the
roofs before a complete replacement is required. A comprehensive roof program is
designed to maximize the life of the roof, decrease repair expenses, and accurately
forecast capital needs for roof replacements.
The preventive maintenance program will include initial inspection and evaluation to
identify maintenance, repair or replacement requirements. The program includes a
database reporting system allowing City Staff to accurately forecast and budget for
current and future repair and replacement needs.
This purchase will be made in accordance with an existing Cooperative Agreement with
The Cooperative Purchasing Network (TCPN) as allowed by Texas Local Government
Code, Section 271.102, Cooperative Purchasing Program. The contract was for an initial
one-year period with three, one-year renewal options. If approved, this would be the first
renewal available.
Bids were taken by the Cooperative and five multiple award contracts were established
with Tremco/Weatherproofing Technologies, Inc. being one of the recipients. The
Facilities staff and Purchasing reviewed the contract for specification compliance and
pricing and determined that the contract would provide the best service and pricing for
meeting the needs of the City.
Staff recommends approval.
C