HomeMy WebLinkAbout2023-09-05 Regular Meeting
CITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING AGENDA
TUESDAY, SEPTEMBER 5, 2023
GRAPEVINE CITY HALL, COUNCIL CHAMBERS
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:15 p.m. Dinner – City Council Conference Room
6:45 p.m. Call to Order of City Council Meeting – City Council Chambers
6:45 p.m. Executive Session – City Council Conference Room
7:15 p.m. 4B Board of Directors Meeting – City Council Chambers
Following 4B CCPD Board of Directors Meeting – City Council Chambers
7:30 p.m. Regular Council Meeting – City Council Chambers
REGULAR MEETING CALL TO ORDER: 6:45 p.m. - City Council Chambers
EXECUTIVE SESSION:
1. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Consultation with and legal advice from the City Attorney regarding pending
litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant
to Section 551.071, Texas Government Code.
B. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
2. Invocation: Pastor Lorena Valle with Gateway Church
3. Posting of the Colors and Pledges of Allegiance: Boy Scouts
CITIZEN COMMENTS
4. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments or on any other agenda item by completing a Citizen
Appearance Request form with the City Secretary. A member of the public may
address the City Council regarding an item on the agenda either before or during
the Council’s consideration of the item, upon being recognized by the Mayor or
upon the consent of the City Council. Citizens will have three (3) minutes to
address Council. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
PRESENTATIONS
5. Mayor Tate to recognize Grapevine High School student Chloe Sirkin for winning
the 2023 UIL 5A State Golf Championship.
6. Mayor Tate to recognize the Grapevine High School Number Sense Team for
winning the 2023 UIL 5A State Championship.
7. Mayor Tate to recognize Officer Brent Hartsell for his distinguished participation in
the World Police and Fire Games 2023.
8. GrapeFest Co-Chairs, Joe and Christine Szymaszek, to present information
th
regarding the 37 Annual GrapeFest – A Texas Wine Experience presented by the
Bank of the West that will take place September 14, 15, 16 and 17, 2023.
9. Council Member Leon Leal and Sister City Program Manager Naomi Saenz to
present report on recent Sister City Mission to Parras, Mexico.
PUBLIC HEARINGS AND RELATED ITEMS
10. City Council to conduct a public hearing relative to the Fiscal Year 2023-2024
annual operating budget.
11. Consider Ordinance No. 2023-049 adopting the Fiscal Year 2023-2024 City of
Grapevine Annual Operating Budget and take any necessary action.
12. Consider Ordinance No. 2023-050 adopting an ad valorem tax rate of 0.250560
per $100 valuation for tax year 2023 and fiscal year 2024 and take any necessary
action.
City Council September 5, 2023 Page 2
NEW BUSINESS
13. Consider Ordinance No. 2023-051 implementing a six-month moratorium for the
construction and installation of new and replacement electric vehicle charging
stations and their supply equipment for non-residential uses and zoning districts,
and take any other necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
14. Consider Resolution No. 2023-016 authorizing the City Investment Policy
pursuant to the provisions of the Public Funds Investment Act, Chapter 2256,
Texas Government Code. Acting Chief Financial Officer recommends approval.
15. Consider a permit for a fireworks display to be held on Wednesday September 6,
2023 for GCISD Heritage High School Homecoming. Fire Chief recommends
approval.
16. Consider a permit for a fireworks display to be held on Tuesday, September 19,
2023 for Hello DMC at Gaylord Glass Cactus. Fire Chief recommends approval.
17. Consider the purchase of Self-Contained Breathing Apparatus (SCBA) fire
equipment from Casco Industries, Inc. Fire Chief recommends approval.
18. Consider the renewal of an annual subscription for Vector solutions training
software with Target Solutions Learning LLC. Fire Chief recommends approval.
19. Consider renewal of a contract for vision insurance from Vision Service Plan
(VSP). Human Resources Director recommends approval.
20. Consider renewal of a contract for employee health advocate services with Alight
Solutions. Human Resources Director recommends approval.
21. Consider an annual policy for Medical and RX Stop Loss Insurance with HCC.
Human Resources Director recommends approval.
22. Consider an annual policy for Workers' Compensation insurance coverage with
TML Risk Pool. Human Resources Director recommends approval.
23. Consider a contract for ethernet internet circuit services from Lumen Technologies
Group, LLC. Chief Technology Officer recommends approval.
City Council September 5, 2023 Page 3
24. Consider the approval for the purchase of Unity storage support and maintenance
from Unique Digital. Chief Technology Officer recommends approval.
25. Consider Ordinance No. 2023-052 to appropriate and accept grant funds from the
Texas State Library and Archives Commission Special Projects Grant for the
purchase of a hybrid SUV and canvas bags for expansion of the Library's pilot
homebound delivery project. Library Director recommends approval.
26. Consider the renewal of annual contracts for tree maintenance services with Smith
Lawn and Tree as the primary vendor and Arbor Masters Tree Service as the
secondary vendor. Parks and Recreation Director recommends approval.
27. Consider the purchase and installation of police equipment to up-fit a new Police
K9 Ford F150 from Defender Supply. Police Chief recommends approval.
28. Consider authorizing the purchase of custom dual-purpose narcotics K9 services
from Pacesetter K9, LLC. Police Chief recommends approval.
29. Consider the award of an informal request for quote for veterinary medical
equipment from Butler Animal Health Company. Police Chief recommends
approval.
30. Consider the purchase of backlit street name signs from Consolidated Traffic
Controls, Inc. Public Works Director recommends approval.
31. Consider a three-year contract renewal for software updates, software support and
software maintenance for the Public Works Department operations and asset
management system with OpenGov Asset Management Software. Public Works
Director recommends approval.
32. Consider the purchase to rebuild and install a transmission for a fire apparatus unit
from Inland Truck Part Company. Public Works Director recommends approval.
33. Consider the renewal of annual contracts authorizing the purchase of water and
wastewater chemicals with Brenntag Southwest, Chameleon Industries, DPC
Industries and Polydyne. Public Works Director recommends approval.
34. Consider the renewal of an annual contract for utility generator maintenance with
Diversified Power Systems. Public Works Director recommends approval.
35. Consider the purchase of new Motor Control Center and Variable Frequency
Drives for high service pumps for the Water Treatment Plant from Graybar Public
Works Director recommends approval.
City Council September 5, 2023 Page 4
36. Consider the contract for emergency sanitary sewer aerial crossing repairs with
Wright Construction Company and Ordinance No. 2023-053 appropriating funds.
Public Works Director recommends approval.
37. Consider Ordinance No. 2023-054 amending Chapter 25, Utilities and Services,
Article III Solid Waste Disposal, Section 25-97, Service Rates – Schedules to
reflect adjustments to the commercial and residential solid waste and recycling
collection rates, and take any necessary action.
38. Consider changing the start time of the October 3, 2023 City Council meeting to
5:30 p.m. to allow the City Council to attend neighborhood National Night Out
events. City Secretary recommends approval.
39. Consider the minutes of the August 15, 2023 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City’s website on September 1,
2023 by 5:00 p.m.
________________________
Tara Brooks, TRMC, CRM
City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
This meeting can be adjourned and reconvened, if necessary, the following regular
business day.
City Council September 5, 2023 Page 5
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th
day of September, 2023 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present:
William D. Tate Mayor
Darlene Freed Mayor Pro Tem
Sharron Rogers Council Member
Chris Coy Council Member
Duff O’Dell Council Member
Paul Slechta Council Member
Leon Leal Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Matthew C.G. Boyle City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 6:48 p.m. in the City Council Chambers.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Consultation with and legal advice from the City Attorney regarding pending
litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant
to Section 551.071, Texas Government Code.
B. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:51 p.m. The closed session ended at 7:11 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.071, 551.072 or 551.087.
City Manager Bruno Rumbelow reported that no action was necessary.
REGULAR MEETING
Mayor Tate called the regular meeting to order at 7:30 p.m. in the City Council Chambers.
Item 2. Invocation
Pastor Lorena Valle with Gateway Church gave the invocation.
Item 3. Posting of the Colors and Pledges of Allegiance
Boy Scout Troop 7 posted the colors and lead the Pledges of Allegiance.
Item 4. Citizen Comments
Paisley Elliott, 3530 Quail Crest Street, Grapevine invited Council to participate in the
Kindness Rocks event that will take place on September 30 to raise funds for a school in
Uganda and to support Grapevine-Colleyville Independent School District teachers.
Hans Strayer, 325 Ridge Road, Grapevine addressed concerns he had with speakers at
restaurants and requested the City light the American flags that are still raised overnight.
PRESENTATIONS
Item 5. Mayor Tate to recognize Grapevine High School student Chloe Sirkin for winning
the 2023 UIL 5A State Golf Championship.
Mayor Tate recognized Chloe Sirkin and congratulated her on winning the 2023 UIL 5A
State Golf Championship.
Ms. Sirkin thanked her coach Bryan Humphreys and her parents for their support.
There was no action taken on this item.
Item 6. Mayor Tate to recognize the Grapevine High School Number Sense Team for
winning the 2023 UIL 5A State Championship.
Mayor Tate recognized the Grapevine High School Number Sense Team members Eric
Tong, Piyush Mallick, Cathy Du and Jonathan Wang and math teacher, Sterling Bristow,
and congratulated them on winning the 2023 UIL 5A State Championship.
City Council September 5, 2023 Page 2
Eric Tong thanked Mr. Bristow for his support and stated that the team was proud to
represent Grapevine.
There was no action taken on this item.
Item 7. Mayor Tate to recognize Officer Brent Hartsell for his distinguished participation
in the World Police and Fire Games 2023.
Mayor Tate recognized Officer Brent Hartsell for his participation in the 2023 World Police
and Fire Olympic Games and for winning the gold medal in the Masters Individual Time
Trial.
Officer Hartsell thanked Council, Chief Hamlin and the Police Department staff for their
support and stated it was an honor to race with first responders from around the world.
There was no action taken on this item.
Item 8. GrapeFest Co-Chairs, Joe and Christine Szymaszek, to present information
regarding the 37th Annual GrapeFest – A Texas Wine Experience presented by the Bank
of the West that will take place September 14, 15, 16 and 17, 2023.
Mayor Tate introduced Joe and Christine Szymazek who updated Council on the events
that will take place during the 37th Annual GrapeFest – A Texas Wine Experience
including the People’s Choice Wine Tasting Classic featuring wines from the Barossa
Valley in Australia and Napa Valley, California.. On Saturday, September 16 the City will
sign the Sister City Accords with the Barossa Valley. Mr. and Mrs. Szymaszek thanked
the sponsors and volunteers.
There was no action taken on this item.
Item 9. Council Member Leon Leal and Sister City Program Manager Naomi Saenz to
present report on recent Sister City Mission to Parras, Mexico.
Council Member Leon Leal and Sister City Program Manager Naomi Saenz presented
the highlights of the Sister Cities Mission to Parras de la Fuente on August 8-12 which
included meeting some of the signers of the original Accords signed in 1996; visits to the
fire station, special needs school, and playgrounds; and the farewell dinner. They
explained how the City of Grapevine’s donations of fire equipment, special needs
equipment, and playground equipment have helped the citizens of Parras de la Fuente.
There was no action taken on this item.
PUBLIC HEARINGS AND RELATED ITEMS
Item 10. City Council to conduct a public hearing relative to the Fiscal Year 2023-2024
annual operating budget.
City Council September 5, 2023 Page 3
Mayor Tate opened the public hearing.
Acting Chief Financial Officer Jeff Strawn presented this item along with item 11 and
announced the total Fiscal Year 2024 total operating expenses will be $212,333,877
which is a 9% increase from the current year budget.
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 11. Consider Ordinance No. 2023-049 adopting the Fiscal Year 2023-2024 City of
Grapevine Annual Operating Budget and take any necessary action.
The presentation for this item was included in the presentation of item 10.
Motion was made to approve Ordinance No. 2023-049 adopting the Fiscal Year 2023-
2024 City of Grapevine Annual Operating Budget.
Motion: Coy
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-049
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ADOPTING THE BUDGET FOR THE
CITY OF GRAPEVINE, TEXAS FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2023 AND ENDING
SEPTEMBER 30, 2024; PROVIDING FOR INTRA- AND
INTERDEPARTMENTAL FUND TRANSFERS; PROVIDING
FOR INVESTMENT OF CERTAIN FUNDS; DECLARING AN
EMERGENCY; AND PROVIDING AN EFFECTIVE DATE
Item 12. Consider Ordinance No. 2023-050 adopting an ad valorem tax rate of 0.250560
per $100 valuation for tax year 2023 and fiscal year 2024 and take any necessary action.
A presentation was not made on this item.
Motion was made to approve Ordinance No. 2023-050 adopting an ad valorem tax rate
of 0.250560 per $100 valuation for tax year 2023 and fiscal year 2024.
Motion: Rogers
City Council September 5, 2023 Page 4
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-050
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, SETTING THE ANNUAL TAX RATE
FOR TAX YEAR 2023 LEVYING TAXES TO BE ASSESSED
ON ALL TAXABLE PROPERTY WITHIN THE LIMITS OF
THE CITY OF GRAPEVINE, TEXAS; PROVIDING
PENALTIES AND INTEREST FOR THE DELINQUENT
TAXES; DECLARING AN EMERGENCY AND PROVIDING
AN EFFECTIVE DATE
NEW BUSINESS
Item 13. Consider Ordinance No. 2023-051 implementing a six-month moratorium for
the construction and installation of new and replacement electric vehicle charging stations
and their supply equipment for non-residential uses and zoning districts, and take any
other necessary action.
Planning Services Director Erica Marohnic presented this item. She reported that the
Planning and Zoning Commission held a workshop on August 1 and requested a six-
month mortarium for electric vehicle charging stations to allow the Commission to study
and adopt electric vehicle charging stations definitions and requirements in the Zoning
Ordinance.
Motion was made to approve Ordinance No. 2023-051 implementing a six-month
moratorium for the construction and installation of new and replacement electric vehicle
charging stations and their equipment.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-051
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS AMENDING THE CITY OF
GRAPEVINE CODE OF ORDINANCES BY CREATING
CHAPTER 15, ARTICLE VI, ELECTRIC VEHICLE
CHARGING STATIONS, PROVIDING A SEVERABILITY
CLAUSE; PROVIDING FOR INCORPORATION INTO
City Council September 5, 2023 Page 5
THE CODE OF ORDINANCES; AND PROVIDING AN
EFFECTIVE DATE
Per Mayor Tate, the following comments were added as Citizen Comments:
Council Member Duff O’Dell stated that for future budgets the City needs to consider that
due to tourism and traffic that passes through the City, there are millions of additional
people in the City during any given time and the budget needs to reflect that with
additional assistance for Police, Fire and Parks.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. Approval of the consent agenda authorizes the City Manager, or his
designee, to implement each item in accordance with Staff recommendations.
Council Member Sharron Rogers requested item 25 be removed from the consent
agenda. This item was considered after the remaining consent agenda items.
Item 14. Consider Resolution No. 2023-016 authorizing the City Investment Policy
pursuant to the provisions of the Public Funds Investment Act, Chapter 2256, Texas
Government Code.
Acting Chief Financial Officer Strawn recommended approval of the City’s Investment
Policy, of which approval is required annually. There were no changes made to the Policy
from last year.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
RESOLUTION NO. 2023-016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROVING THE CITY’S
INVESTMENT POLICY; AND PROVIDING AN EFFECTIVE
DATE
Item 15. Consider a permit for a fireworks display to be held on Wednesday September
6, 2023 for GCISD Heritage High School Homecoming.
City Council September 5, 2023 Page 6
Fire Chief Darrell Brown recommended approval of the permit for the fireworks display to
be held on September 6.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 16. Consider a permit for a fireworks display to be held on Tuesday, September 19,
2023 for Hello DMC at Gaylord Glass Cactus.
Fire Chief Brown recommended approval of the fireworks permit for the display to be held
on September 19.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 17. Consider the purchase of Self-Contained Breathing Apparatus (SCBA) fire
equipment from Casco Industries, Inc.
Fire Chief Brown recommended approval of the purchase of six SCBA’s in an amount not
to exceed $63,239.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 18. Consider the renewal of an annual subscription for Vector solutions training
software with Target Solutions Learning LLC.
Fire Chief Brown recommended approval of the renewal of an annual subscription for the
department’s training software in an amount not to exceed $17,792.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
City Council September 5, 2023 Page 7
Nays: None
Approved: 7-0
Item 19. Consider renewal of a contract for vision insurance from Vision Service Plan
(VSP).
Human Resources Director Rachel Huitt recommended approval of a contract for vision
insurance for all benefit-eligible employees and their eligible dependents in the estimated
amount of $154,000.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 20. Consider renewal of a contract for employee health advocate services with Alight
Solutions.
Human Resources Director Huitt recommended approval of the contract for an estimated
annual amount of $35,000 to provide patient advocate and concierge services for all
benefit-eligible employees.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 21. Consider an annual policy for Medical and RX Stop Loss Insurance with HCC.
Human Resources Director Huitt recommended approval of the annual policy for Medical
and RX Stop Loss Insurance for an estimated amount of $870,000.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 22. Consider an annual policy for Workers' Compensation insurance coverage with
TML Risk Pool.
City Council September 5, 2023 Page 8
Human Resources Director Huitt recommended approval of the annual policy for Workers’
Compensation insurance coverage for an estimated annual amount of $501,000.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 23. Consider a contract for ethernet internet circuit services from Lumen
Technologies Group, LLC.
Chief Technology Officer Tessa Allberg recommended approval of the contract for the
upgrade of the current 2GB ethernet circuit to a 5GB ethernet circuit for an estimated
amount of $60,256.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 24. Consider the approval for the purchase of Unity storage support and
maintenance from Unique Digital.
Chief Technology Officer Allberg recommended approval of the purchase of Unity
storage support and maintenance for an amount not to exceed $23,221.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 26. Consider the renewal of annual contracts for tree maintenance services with
Smith Lawn and Tree as the primary vendor and Arbor Masters Tree Service as the
secondary vendor.
Parks and Recreation Director Chris Smith recommended approval of the renewal of the
contracts for tree maintenance services on an as-needed basis for an estimated annual
amount of $350,000.
Motion was made to approve the consent agenda as presented.
Motion: Coy
City Council September 5, 2023 Page 9
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 27. Consider the purchase and installation of police equipment to up-fit a new Police
K9 Ford F150 from Defender Supply.
Police Chief Hamlin recommended approval of the purchase and installation of equipment
to up-fit a truck that was purchased in August to accommodate a K9 unit for an amount
not to exceed $29,780.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 28. Consider authorizing the purchase of custom dual-purpose narcotics K9 services
from Pacesetter K9, LLC.
Police Chief Hamlin recommended approval of the purchase of a trained narcotics canine
to replace the current canine for an amount not to exceed $15,500.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 29. Consider the award of an informal request for quote for veterinary medical
equipment from Butler Animal Health Company.
Police Chief Hamlin recommended approval of the purchase of veterinary equipment to
be used for surgery and care of animals at the Animal Shelter for an amount not to exceed
$46,108.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
City Council September 5, 2023 Page 10
Item 30. Consider the purchase of backlit street name signs from Consolidated Traffic
Controls, Inc.
Public Works Director Bryan Beck recommended approval of the purchase of 39 backlit
street name signs for signalized intersections throughout the City in an amount not to
exceed $121,540.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 31. Consider a three-year contract renewal for software updates, software support
and software maintenance for the Public Works Department operations and asset
management system with OpenGov Asset Management Software.
Public Works Director Beck recommended approval of the contract renewal for software
and support for the operations and work order management system for an amount
estimated to be $103,214.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 32. Consider the purchase to rebuild and install a transmission for a fire apparatus
unit from Inland Truck Part Company.
Public Works Director Beck recommended approval for the purchase of a rebuild and
installation of a transmission for a fire apparatus for an amount not to exceed $15,372.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 33. Consider the renewal of annual contracts authorizing the purchase of water and
wastewater chemicals with Brenntag Southwest, Chameleon Industries, DPC Industries
and Polydyne.
City Council September 5, 2023 Page 11
Public Works Director Beck recommended approval of the renewal of the annual
contracts authorizing the purchase of water and wastewater chemicals on an as-needed
basis for an annual estimated amount of $195,000.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 34. Consider the renewal of an annual contract for utility generator maintenance with
Diversified Power Systems.
Public Works Director Beck recommended approval of the renewal of the annual contract
for the maintenance of the generators at the Water and Wastewater Treatment plans for
an annual estimated amount of $24,100.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 35. Consider the purchase of new Motor Control Center and Variable Frequency
Drives for high service pumps for the Water Treatment Plant from Graybar.
Public Works Director Beck recommended approval of the purchase of Motor Control
Center and Variable Frequency Drives for the Water Plant in an amount not to exceed
$267,900.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 36. Consider the contract for emergency sanitary sewer aerial crossing repairs with
Wright Construction Company and Ordinance No. 2023-053 appropriating funds.
Public Works Director Beck recommended approval of the purchase of repairs for a sewer
aerial crossing near Horseshoe Trail. A leak was discovered in the crossing in July and
at that time temporary repairs were made. There are currently two 15” parallel crossings
at this location. Staff proposes replacing both crossings with a single 21” PVC crossing
within a 30” casing pipe with related appurtenances for an estimated amount of $227,000.
City Council September 5, 2023 Page 12
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-053
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF THE ESTIMATED AMOUNT OF
$227,000 IN THE UTILITY ENTERPRISE CAPITAL FUND;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 37. Consider Ordinance No. 2023-054 amending Chapter 25, Utilities and Services,
Article III Solid Waste Disposal, Section 25-97, Service Rates – Schedules to reflect
adjustments to the commercial and residential solid waste and recycling collection rates.
Public Works Director Beck recommended approval of the adjustments to the solid waste
and recycling rates in accordance with a request by Republic. The 4% rate adjustment
will amount to a $0.67 monthly increase in the residential rate.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-054
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE
OF ORDINANCES, CHAPTER 25 UTILITIES AND
SERVICES, ARTICLE III SOLID WASTE DISPOSAL;
PROVIDING A SEVERABILITY CLAUSE; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 38. Consider changing the start time of the October 3, 2023 City Council meeting to
5:30 p.m. to allow the City Council to attend neighborhood National Night Out events.
City Secretary Tara Brooks recommended changing the time of the October 3, 2023 City
Council meeting to 5:30 p.m. to accommodate National Night Out.
City Council September 5, 2023 Page 13
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 39. Consider the minutes of the August 15, 2023 Regular City Council meeting.
City Secretary Brooks recommend approving the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 25. Consider Ordinance No. 2023-052 to appropriate and accept grant funds from
the Texas State Library and Archives Commission Special Projects Grant for the
purchase of a hybrid SUV and canvas bags for expansion of the Library's pilot
homebound delivery project.
Library Director Leigh Kapsos recommend accepting $42,000 from the Texas State
Library for the purchase of a hybrid SUV and canvas bags for the homebound delivery
project.
Council Member Rogers requested more information on the homebound delivery project.
City Manager Rumbelow answered questions about the project.
Motion was made to approve the Ordinance to appropriate and accept grant funds for the
purchase of a hybrid SUV and canvas bags.
Motion: Rogers
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-052
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS, INCREASING ESTIMATED
RECEIPTS IN THE AMOUNT OF $42,500 IN THE GRANT
FUND TO BE RECEIVED FROM TEXAS STATE LIBRARY
AND ARCHIVES COMMISSION FOR USE IN
CONJUNCTION WITH APPROVED GRANT
EXPENDITURES FOR THE PURCHASE OF A HYBRID
City Council September 5, 2023 Page 14
SUV AND CANVAS BAGS FOR LIBRARY OUTREACH
AND HOMEBOUND DELIVERY; AUTHORIZING THE
APPROPRIATION OF $42,500 IN THE GRANT FUND;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
ADJOURNMENT
Motion was made to adjourn the meeting at 8:31 p.m.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th
day of September, 2023.
APPROVED:
___________________________
William D. Tate
Mayor
ATTEST:
___________________________
Tara Brooks
City Secretary
City Council September 5, 2023 Page 15