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HomeMy WebLinkAbout2023-09-19 Joint Meeting* CITY OF GRAPEVINE, TEXAS (G�$A VINE REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION T E X A s TUESDAY, SEPTEMBER 19, 2023 • GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:30 p.m. Dinner — City Council Conference Room 7:00 p.m. Call to Order of City Council Meeting — City Council Chambers 7:00 p.m. Executive Session — City Council Conference Room 7:30 p.m. Joint Regular Meeting — City Council Chambers CALL TO ORDER: 7:00 p.m. — City Council Chambers EXECUTIVE SESSION: City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. — City Council Chambers 2. Invocation and Pledge of Allegiance: Council Member Duff O'Dell 3. Mayor Tate to present a proclamation to the Captain Molly Corbin Chapter National Society Daughters of the American Revolution declaring the week of September 17 through 23 "Constitution Week". JOINT PUBLIC HEARINGS 4. Conditional Use Permit CU23-25 (Paycom) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by HSEarchitects requesting to amend the previously approved site plan CU18-22 (Ordinance No. 2018-081) to exceed the maximum height limit. This request is specifically to develop a new 4-story office building and to extend the maximum height limit of 50 feet. The subject property is located at 3489 State Highway 121 and is currently zoned "CC", Community Commercial District. 5. Conditional Use Permit CU23-26 (Chrysler, Dodge, Jeep, Ram (CDJR)) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Range Construction Services requesting to amend the previously approved site plan CU08-08 (Ordinance No. 2008-018) for an automotive dealership with sales and service of new and used vehicles. This request is specifically to allow a 575 square foot building expansion along the west building elevation, and to demolish the existing Pre -Owned Sales building, replacing it with paving for additional parking with new landscaping and site lighting. The subject property is located at 2601 William D. Tate Avenue and is currently zoned "PID", Planned Industrial Development District. 6. Zoning Change Application Z23-07, Site Plan SP23-06 (Logistics Center) and Final Plat for Lot 1, Block 1, 121 Commerce Center Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by GTIS Partners requesting to rezone 16.619 acres from "CC", Community Commercial District to "BP", Business Park District to construct an office -warehouse development; and a final plat being a replat of Lots 3R1, 4R, 5R, 6R and 7R, Block 1, Bethel Center; Lots 1 and 2, Block 1, Genesis Addition; and 5.06 acres of unplatted land. The subject property is located at 1800, 1850,1900, 1950, 2040, and 2050 State Highway 121 and 2005 and 1955 Enchanted Way. 7. Zoning Change Application Z23-08 and Conditional Use Permit CU23-27 (Shammy's Car Wash) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Triangle Engineering requesting to rezone 1.488 acres from "PO", Professional Office District to "CC", Community Commercial District. The applicant is also requesting a conditional use permit to develop a drive -through, automatic car wash. The subject property is located at 3721 Ira E. Woods Avenue. Planning and Zoning Commission to recess to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. City Council September 19, 2023 Page 2 CITIZEN COMMENTS 8. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 9. Mayor Tate to recognize members of the Grapevine Fire Department for their lifesaving efforts of Gregory Ennis on June 2, 2023. 10. Parks and Recreation Director to present an update on Settler's Park. NEW BUSINESS 11. Consider a license agreement with the U.S. Army Corps of Engineers to allow for utilities along Snakey Lane, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 12. Consider Resolution No. 2023-017 approving the Atmos Rate Review Mechanism Tariff Settlement. City Manager recommends approval. 13. Consider the renewal of an annual contract for financial system support services with OPENGOV Financials (formerly STW, Inc.). Acting Chief Financial Officer recommends approval. 14. Consider the annual maintenance renewal for INCODE municipal court software with Tyler Technologies. Acting Chief Financial Officer recommends approval. 15. Consider the renewal of annual contracts for temporary employment services with Abacus Corporation and Temporaries of Texas, Inc. Human Resources Director recommends approval. City Council September 19, 2023 Page 3 16. Consider the renewal of an annual policy for property and casualty insurance coverage with Travelers Insurance. Human Resources Director recommends approval. 17. Consider the renewal of an annual policy for cyber liability insurance coverage with XL Insurance Company. Human Resources Director recommends approval. 18. Consider the purchase of ryegrass from Harrell's, LLC. Parks and Recreation Director recommends approval. 19. Consider the renewal of an annual contract for police uniform cleaning services with Grapevine Cleaners. Police Chief recommends approval. 20. Consider the interlocal assistance agreement that was ratified by the Tarrant County Commissioners Court to allow for a Grapevine police officer to participate in the Tarrant Regional Auto Crimes Task Force. Police Chief recommends approval. 21. Consider renewal of the sole source agreement for the purchase and installation of water meters and associated equipment and manhole monitoring equipment from HydroPro Solutions, LLC. Public Works Director recommends approval. 22. Consider an annual contract for power generation equipment with maintenance, parts and service from Cummins Inc. Public Works Director recommends approval. 23. Consider an amendment to the interlocal agreement for continued participation in the Environmental Collection Center and Household Hazardous Waste Program with the City of Fort Worth. Public Works Director recommends approval. 24. Consider Amendment Number 1 to the design scope contract for the Grapevine Service Center upgrades with Brown Reynolds and Watford Architects. Public Works Director recommends approval. 25. Consider of an engineering design contract with Kimley-Horn for the 49th year Community Development Block Grant and Ordinance No. 2023-055 appropriating the funds. Public Works Director recommends approval. 26. Consider Ordinance No. 2023-056 abandoning a 739 square foot segment of a temporary public access easement bordering Enchanted Way. Public Works Director recommends approval. 27. Consider the minutes of the September 5, 2023 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed City Council September 19, 2023 Page 4 to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 28. Conditional Use Permit CU23-25 (Paycom) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2023-057, if applicable, and take any necessary action. 29. Conditional Use Permit CU23-26 (Chrysler, Dodge, Jeep, Ram (CDJR)) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2023-058, if applicable, and take any necessary action. 30. Zoning Change Application Z23-07 (Logistics Center) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2023-059, if applicable, and take any necessary action. 31. Site Plan SP23-06 (Logistics Center) — Consider the recommendation of the Planning and Zoning Commission and take any necessary action. 32. Final Plat for Lot 1, Block 1, 121 Commerce Center Addition — Consider the recommendation of the Planning and Zoning Commission and take any necessary action. 33. Zoning Change Application Z23-08 (Shammy's Car Wash) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2023-060, if applicable, and take any necessary action. 34. Conditional Use Permit CU23-27 (Shammy's Car Wash) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2023-061, if applicable, and take any necessary action. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on September 15, 2023 by 5.00 p.m. Tara Brooks, TRMC, CRM City Secretary GRAPE -�i I wti IX City Council September 19, 2023 Page 5 If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council September 19, 2023 Page 6 CITY OF GRAPEVINE, TEXAS 91rRRaAy1N� REGULAR PLANNING AND ZONING COMMISSION MEETING 41.�TUESDAY, SEPTEMBER 19, 2023 T -E A�X A'S� GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 6.45 p.m. Briefing Session - Planning and Zoning Commission Conference Room 7.30 p.m. Joint Meeting with City Council - City Council Chambers 7.30 p.m. Regular Session - Planning and Zoning Commission Conference Room CALL TO ORDER: 6:45 p.m. - Planning and Zoning Commission Conference Room BRIEFING SESSION Receive a report, hold a discussion and provide staff direction regarding servant's quarters, guest houses, and accessory dwelling units in the "R-20", Single -Family District, and take any necessary action. 2. Conduct a briefing session to discuss all items scheduled on tonight's agenda. No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers 3. Invocation and Pledge of Allegiance- Council Member Duff O'Dell 4. Mayor Tate to present a proclamation to the Captain Molly Corbin Chapter National Society Daughters of the American Revolution declaring the week of September 17 through 23 "Constitution Week". JOINT PUBLIC HEARINGS 5. Conditional Use Permit CU23-25 (Paycom) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by HSEarchitects requesting to amend the previously approved site plan CU18-22 (Ordinance No. 2018-081) to exceed the maximum height limit. This request is specifically to develop a new 4-story office building and to extend the maximum height limit of 50 feet. The subject property is located at 3489 State Highway 121 and is currently zoned "CC", Community Commercial District. 6. Conditional Use Permit CU23-26 (Chrysler, Dodge, Jeep, Ram (CDJR)) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Range Construction Services requesting to amend the previously approved site plan CU08-08 (Ordinance No. 2008-018) for an automotive dealership with sales and service of new and used vehicles. This request is specifically to allow a 575 square foot building expansion along the west building elevation, and to demolish the existing Pre -Owned Sales building, replacing it with paving for additional parking with new landscaping and site lighting. The subject property is located at 2601 William D. Tate Avenue and is currently zoned "PID", Planned Industrial Development District. 7. Zoning Change Application Z23-07, Site Plan SP23-06 (Logistics Center) and Final Plat for Lot 1, Block 1, 121 Commerce Center Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by GTIS Partners requesting to rezone 16.619 acres from "CC", Community Commercial District to "BP", Business Park District to construct an office -warehouse development; and a final plat being a replat of Lots 3R1, 4R, 5R, 6R and 7R, Block 1, Bethel Center; Lots 1 and 2, Block 1, Genesis Addition; and 5.06 acres of unplatted land. The subject property is located at 1800, 1850,1900, 1950, 2040, and 2050 State Highway 121 and 2005 and 1955 Enchanted Way. 8. Zoning Change Application Z23-08 and Conditional Use Permit CU23-27 (Shammy's Car Wash) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Triangle Engineering requesting to rezone 1.488 acres from "PO", Professional Office District to "CC", Community Commercial District. The applicant is also requesting a conditional use permit to develop a drive -through, automatic car wash. The subject property is located at 3721 Ira E. Woods Avenue. REGULAR SESSION: 7:30 p.m. (Immediately following the Joint Public Hearings) - Planning and Zoning Conference Room CITIZEN COMMENTS 9. Any person who is not scheduled on the agenda may address the Commission under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the staff. A member of the public may address the Commission regarding an item on the agenda either before or during the Commission's consideration of the item, upon being recognized by the Chairman or upon the consent of the Commission. In accordance with the Texas Open Meetings Act, the Commission is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 10. Conditional Use Permit CU23-25 (Paycom) — Consider the application and make a recommendation to City Council. 11. Conditional Use Permit CU23-26 (Chrysler, Dodge, Jeep, Ram (CDJR)) — Consider the application and make a recommendation to City Council. 12. Zoning Change Application Z23-07 (Logistics Center) — Consider the application and make a recommendation to City Council. Planning and Zoning Commission September 19, 2023 Page 2 13. Site Plan SP23-06 (Logistics Center) — Consider the application and make a recommendation to City Council. 14. Final Plat for Lot 1, Block 1, 121 Commerce Center Addition — Consider the application and make a recommendation to City Council. 15. Zoning Change Application Z23-08 (Shammy's Car Wash) — Consider the application and make a recommendation to City Council. 16. Conditional Use Permit CU23-27 (Shammy's Car Wash) —Consider the application and make a recommendation to City Council. 17. Consider the minutes of the August 15, 2023 Regular Planning and Zoning Commission meeting. NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on September 15, 20223 by 5.00 p.m. oRa�EL A. �a r !m Tara Brooks, TRMC, CRM l a City Secretary Y If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. Planning and Zoning Commission September 19, 2023 Page 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 19th day of September, 2023 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the Planning and Zoning Commission: Larry Oliver Chairman Monica Hotelling Vice Chairman Beth Tiggelaar Member Dennis Luers Member Traci Hutton Member Jason Parker Member Mark Assaad Alternate Member Ben Johnson Alternate Member constituting a quorum with Commissioner David Hallberg being absent, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Item 1. Executive Session Mayor Tate called the meeting to order at 7:00 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:05 p.m. The closed session ended at 7:29 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated no action was necessary. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:36 p.m. Item 2. Invocation and Pledge of Allegiance Council Member Duff O’Dell gave the invocation and led the Pledge of Allegiance. Item 3. Mayor Tate to present a proclamation to the Captain Molly Corbin Chapter National Society Daughters of the American Revolution declaring the week of September 17 through 23 “Constitution Week”. Mayor Tate presented the proclamation in honor of Constitution Week to the Captain Molly Corbin Chapter National Society Daughters of the American Revolution. Dr. Georgianna Braden representing the Molly Corbin Chapter thanked City Council for recognizing Constitution Week and their support of the Daughters of the American Revolution. No action was taken on this item. JOINT PUBLIC HEARINGS Item 4. Conditional Use Permit CU23-25 (Paycom) Mayor Tate declared the public hearing open. Planning Services Director Erica Marohnic reported the applicant was requesting to amend the previously approved site plan CU18-22 (Ordinance No. 2018-081) specifically to develop a new 4-story office building and to extend the maximum height limit of 50 feet. The subject property is located at 3489 State Highway 121 and is currently zoned “CC”, Community Commercial District. City Council September 19, 2023 Page 2 Applicant Sean O’Brien with HSEarchitects presented this item. There were no questions from the Commission or Council. No one wished to speak during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Hotelling Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hutton, Parker and Assaad Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 5. Conditional Use Permit CU23-26 (Chrysler, Dodge, Jeep, Ram (CDJR)) Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting to amend the previously approved site plan CU08-08 (Ordinance No. 2008-018) for an automotive dealership with sales and service of new and used vehicles. This request is specifically to allow a 575 square foot building expansion along the west building elevation, and to demolish the existing Pre-Owned Sales building, replacing it with paving for additional parking with new landscaping and site lighting. The subject property is located at 2601 William D. Tate Avenue and is currently zoned “PID”, Planned Industrial Development District. Applicant Clinton Marburger from Loma Architecture presented this item. There were no questions from the Commission or Council. No one wished to speak during the public hearing and there was one letter of support provided to the Commission and Council. Motion was made to close the public hearing. Motion: Tiggelaar Second: Assaad Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hutton, Parker and Assaad Nays: None Approved: 7-0 City Council September 19, 2023 Page 3 Motion was made to close the public hearing. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 6. Zoning Change Application Z23-07, Site Plan SP23-06 (Logistics Center) and Final Plat for Lot 1, Block 1, 121 Commerce Center Addition Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting to rezone 16.619 acres from “CC”, Community Commercial District to “BP”, Business Park District to construct an office-warehouse development; and a final plat being a replat of Lots 3R1, 4R, 5R, 6R and 7R, Block 1, Bethel Center; Lots 1 and 2, Block 1, Genesis Addition; and 5.06 acres of unplatted land. The subject property is located at 1800, 1850,1900, 1950, 2040, and 2050 State Highway 121 and 2005 and 1955 Enchanted Way. Applicant Gaurav Sahay with GTIS Partners presented this item and answered questions from the Commission and Council. Director Marohnic answered questions from the Council. No one wished to speak during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Parker Second: Luers Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hutton, Parker and Assaad Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 7. Zoning Change Application Z23-08 and Conditional Use Permit CU23-27 (Shammy’s Car Wash) Mayor Tate declared the public hearing open. City Council September 19, 2023 Page 4 Planning Services Director Marohnic reported the applicant was requesting to rezone 1.488 acres from “PO”, Professional Office District to “CC”, Community Commercial District. The applicant is also requesting a conditional use permit to develop a drive- through, automatic car wash. The subject property is located at 3721 Ira E. Woods Avenue. Applicant Nathan Chandler presented this item and answered questions from the Commission and Council. No one wished to speak during the public hearing. There were three letters of opposition provided to the Commission and Council. Director Marohnic reported that the City had received opposition letters from 20% of the surrounding property owners, and therefore this item would require a super majority vote for approval. Motion was made to close the public hearing. Motion: Parker Second: Hutton Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hutton, Parker and Assaad Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Rogers Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 The Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council remained in session in the Council Chambers to consider published business. Item 8. Citizen Comments There was no one present who wished to speak during citizen comments. PRESENTATIONS Item 9. Mayor Tate to recognize members of the Grapevine Fire Department for their lifesaving efforts of Gregory Ennis on June 2, 2023. Fire Chief Darrell Brown presented the life saving award to Telecommunicators Elizabeth Pickett and Noelle Dorgan; Firefighter/Paramedics Travis Wheeler, Matthew Plume, Evin City Council September 19, 2023 Page 5 Garrett and Zachary Hall; Driver/Engineer/Paramedics Ryan Wright and Jared Harding; and Captain/Paramedics Jarred Irby and Jimmy Loftin. On June 2, Dr. Gregory Ennis had a cardiac arrest at home. His wife, Melissa, with assistance from dispatch, began administrating CPR until fire personnel was onsite. Fire personnel then continued lifesaving efforts while transporting Dr. Ennis to the hospital. Dr. Ennis thanked the City of Grapevine especially the personnel who saved his life. No action was taken on this item. Item 10. Parks and Recreation Director to present an update on Settler’s Park. Parks and Recreation Director Chris Smith presented the plans for the development of Settler’s Park which will serve outdoor recreational programs and environmental education. The 15.8 acre park will be located west of State Highway 26 and north of Bass Pro Court. Director Smith and City Manager Rumbelow answered questions from Council. No action was taken on this item. Mayor Tate announced the Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 28. Conditional Use Permit CU23-25 (Paycom) Chairman Oliver announced the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU23-25 (Paycom) and Ordinance No. 2023-057. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-057 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, City Council September 19, 2023 Page 6 TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU23-25 TO EXCEED THE HEIGHT REQUIREMENT OF 50 FEET WITHIN THE “CC”, COMMUNITY COMMERCIAL DISTRICT IN A DISTRICT ZONED “CC”, COMMUNITY COMMERCIAL DISTRICT FOR BLOCK 1, LOT 1A PAYCOM ADDITION (3489 STATE HIGHWAY 121) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 29. Conditional Use Permit CU23-26 (Chrysler, Dodge, Jeep, Ram (CDJR)) Chairman Oliver announced the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU23-26 (Chrysler, Dodge, Jeep, Ram (CDJR)) and Ordinance No. 2023-058. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-058 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING CONDITIONAL USE PERMIT CU23-26 TO AMEND THE PREVIOUSLY APPROVED SITE PLAN OF CU08-08 (ORDINANCE NO. 2008-018) FOR A PLANNED COMMERCIAL CENTER FOR AN AUTOMOTIVE DEALERSHIP WITH SALES AND SERVICE OF NEW AND USED VEHICLES, TO ALLOW FOR A 575 SQUARE FOOT BUILDING EXPANSION, AND TO DEMOLISH THE EXISTING PRE-OWNED SALES BUILDING, REPLACING IT WITH PARKING, LANDSCAPING AND SITE LIGHTING FOR BLOCK 1, LOT City Council September 19, 2023 Page 7 1, FRANK PARRA AUTOPLEX ADDITION (2601 WILLIAM D. TATE AVENUE) IN A DISTRICT ZONED “PID”, PLANNED INDUSTRIAL DEVELOPMENT DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 30. Zoning Change Application Z23-07 (Logistics Center) Chairman Oliver announced the Planning and Zoning Commission approved the zoning change application with a vote of 7-0. Motion was made to approve Zoning Change Application Z23-07 (Logistics Center) and Ordinance No. 2023-059. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 31. Site Plan SP23-06 (Logistics Center) – Consider the recommendation of the Planning and Zoning Commission and take any necessary action. Chairman Oliver announced the Planning and Zoning Commission approved the site plan with a vote of 7-0. Motion was made to approve Site Plan SP23-06 (Logistics Center). Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-059 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS GRANTING ZONING CHANGE Z23- City Council September 19, 2023 Page 8 07 ON A TRACT OF LAND OUT OF THE JAMES GIBSON SURVEY, ABSTRACT 586, AND THE HENRY SUGGS SURVEY, ABSTRACT 1415 DESCRIBED AS BEING TRACTS OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS (1800, 1850, 1900, 1950, 2040, AND 2050 STATE HIGHWAY 121, 2005 AND 1955 ENCHANTED WAY) MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM “CC”, COMMUNITY COMMERCIAL DISTRICT TO "BP”, BUSINESS PARK DISTRICT; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 32. Final Plat for Lot 1, Block 1, 121 Commerce Center Addition Chairman Oliver announced the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and Final Plat of Lot 1, Block 1, 121 Commerce Center Addition. Motion: Slechta Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 33. Zoning Change Application Z23-08 (Shammy’s Car Wash) Chairman Oliver announced the Planning and Zoning Commission denied the request for the zoning change with a vote of 7-0. Motion was made to deny Zoning Change Application Z23-08 (Shammy’s Car Wash) in accordance with the Planning and Zoning Commission recommendation. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council September 19, 2023 Page 9 Item 34. Conditional Use Permit CU23-27 (Shammy’s Car Wash) Chairman Oliver announced the Planning and Zoning Commission denied the conditional use permit with a vote of 7-0. Motion was made to deny Conditional Use Permit CU23-27 (Shammy’s Car Wash) in accordance with the Planning and Zoning Commission recommendation. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Council continued the meeting in the published order. NEW BUSINESS Item 11. Consider a license agreement with the U.S. Army Corps of Engineers to allow for utilities along Snakey Lane, and take any necessary action. Public Works Director Bryan Beck reported that the lease with the U.S. Army Corps of Engineers for utilities along Snakey Lane will be a 50-year lease with a cost of $1,660. Motion was made to approve the license agreement with the U.S. Army Corps of Engineers for utilities along Snakey Lane. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items for the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 12. Consider Resolution No. 2023-017 approving the Atmos Rate Review Mechanism Tariff Settlement. City Manager Rumbelow recommended approval of the resolution to approve the Atomos Rate Review Mechanism Tariff settlement that was negotiated by the Atmos Cities Steering Committee. City Council September 19, 2023 Page 10 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2023-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE ATMOS CITIES STEERING COMMITTEE (“ACSC”) AND ATMOS ENERGY CORP., MID-TEX DIVISION REGARDING THE COMPANY’S 2023 RATE REVIEW MECHANISM FILING; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED SETTLEMENT; FINDING THE RATES TO BE SET BY THE ATTACHED SETTLEMENT TARIFFS TO BE JUST AND REASONABLE AND IN THE PUBLIC INTEREST; APPROVING AN ATTACHMENT ESTABLISHING A BENCHMARK FOR PENSIONS AND RETIREE MEDICAL BENEFITS; REQUIRING THE COMPANY TO REIMBURSE ACSC’S REASONABLE RATEMAKING EXPENSES; DETERMINING THAT THIS RESOLUTION WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS RESOLUTION TO THE COMPANY AND THE ACSC’S LEGAL COUNSEL Item 13. Consider the renewal of an annual contract for financial system support services with OPENGOV Financials (formerly STW, Inc.). Chief Financial Officer Jeff Strawn recommended approval of the renewal of the contract for financial system support services for an estimated amount of $40,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 14. Consider the annual maintenance renewal for INCODE municipal court software with Tyler Technologies. City Council September 19, 2023 Page 11 Chief Financial Officer Strawn recommended approval of the renewal of the annual maintenance agreement for the municipal court software system for an estimated amount of $36,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 15. Consider the renewal of annual contracts for temporary employment services with Abacus Corporation and Temporaries of Texas, Inc. Human Resources Director Rachel Huitt recommended approval of the renewal of the annual agreements for temporary employment services that will be used and funded on an as-needed basis by City departments. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 16. Consider the renewal of an annual policy for property and casualty insurance coverage with Travelers Insurance. Human Resources Director Huitt recommended approval of the renewal of the annual property and casualty insurance coverage for an estimated amount of $190,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 17. Consider the renewal of an annual policy for cyber liability insurance coverage with XL Insurance Company. Human Resources Director Huitt recommended approval of the annual policy for cyber liability insurance coverage for an estimated amount of $178,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy City Council September 19, 2023 Page 12 Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 18. Consider the purchase of ryegrass from Harrell’s, LLC. Parks and Recreation Director Smith recommended approval of the purchase of ryegrass for use at the Oak Grove athletic fields for an amount not to exceed $17,325. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 19. Consider the renewal of an annual contract for police uniform cleaning services with Grapevine Cleaners. Police Chief Mike Hamlin recommended approval of the renewal of the annual contract for police uniform cleaning services for an annual estimated amount of $16,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 20. Consider the interlocal assistance agreement that was ratified by the Tarrant County Commissioners Court to allow for a Grapevine police officer to participate in the Tarrant Regional Auto Crimes Task Force. Police Chief Hamlin recommended approval of the approval of the interlocal assistant agreement for participation in the Tarrant Regional Auto Crimes Task Force. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 21. Consider renewal of the sole source agreement for the purchase and installation of water meters and associated equipment and manhole monitoring equipment from HydroPro Solutions, LLC. City Council September 19, 2023 Page 13 Public Works Director Beck recommended approval of the sole source purchase and installation of water meters and associated equipment for a total amount not to exceed $500,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 22. Consider an annual contract for power generation equipment with maintenance, parts and service from Cummins Inc. Public Works Director Beck recommended approval of the annual contract for maintenance and testing of generators at City owned facilities for an annual estimated amount of $60,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 23. Consider an amendment to the interlocal agreement for continued participation in the Environmental Collection Center and Household Hazardous Waste Program with the City of Fort Worth. Public Works Director Beck recommended approval of the amendment to the interlocal agreement for continued participation in the Environmental Collection Center and Household Hazardous Waste Program for an estimated amount of $150,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 24. Consider Amendment Number 1 to the design scope contract for the Grapevine Service Center upgrades with Brown Reynolds and Watford Architects. Public Works Director Beck recommended approval of the amendment to the design scope contract for the Grapevine Service Center upgrades. The total amount of the agreement is $1,065,300. City Council September 19, 2023 Page 14 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 25. Consider of an engineering design contract with Kimley-Horn for the 49th year Community Development Block Grant (CDBG) and Ordinance No. 2023-055 appropriating the funds. Public Works Director Beck recommended approval of the engineering design contract for the 49th year CDBG project. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-055 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $214,500 IN THE CAPITAL PROJECT STREET AND UTILITY ENTERPRISE CAPITAL FUNDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 26. Consider Ordinance No. 2023-056 abandoning a 739 square foot segment of a temporary public access easement bordering Enchanted Way. Public Works Director Beck recommended approval of the abandonment of a 739 square foot segment of a temporary access easement that extends beyond the right-of-way along Enchanted Way. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council September 19, 2023 Page 15 ORDINANCE NO.2023-056 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A 739 SQUARE FOOT PORTION OF A TEMPORARY ACCESS EASEMENT LOCATED ADJACENT TO ENCHANTED WAY RIGHT-OF-WAY IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 27. Consider the minutes of the September 5, 2023 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:44 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 3rd day of October, 2023. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary City Council September 19, 2023 Page 16