HomeMy WebLinkAbout2016-04-05 Regular MeetingAGENDA
CITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING
TUESDAY, APRIL 5, 2016
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:00 p.m. Dinner
6:30 p.m. Call to Order - City Council Chambers
6:30 p.m. Executive Session - City Council Conference Room
7:30 p.m. Regular Meeting - City Council Chambers
EXECUTIVE SESSION:
City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of City facilities pursuant to Section 551.072, Texas Government
Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
C. Deliberate the City Manager's duties and annual evaluation pursuant to
Section 551.074, Texas Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. - City Council Chambers
2. Invocation: Council Member Chris Coy
3. Pledge of Allegiance: Boy Scout Troop 711
CITIZEN COMMENTS
4. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
PRESENTATIONS
5. Mayor Tate to present a proclamation for Child Abuse Prevention Month.
6. Mayor Tate to present a proclamation for American Heart Association's Don't Die
of Doubt Month.
7. Mayor Tate to present a proclamation for Motorcycle Safety and Awareness
Month.
8. Matt Weatherly of Public Sector Personnel Consultants (DSPC) will make a
presentation on the compensation planning process.
9. Parks and Recreation Director to present proposed dog park locations.
10. Convention and Visitors Bureau to present departmental update.
NEW BUSINESS
11. Consider a resolution approving the Local Project Advance Funding Agreement
with the Texas Department of Transportation (TxDOT) to establish funding
participation levels for the State Highway 114 Green Ribbon Project - Phase 11,
and take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
12. Consider a resolution for a sole source provider for software implementation from
NewEdge Services, LLC. City Manager recommends approval.
13. Consider the award of an informal request for quote for a utility vehicle from
Grapevine Kawasaki. Fire Chief recommends approval.
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14. Consider a resolution authorizing the purchase of a triplex tee mower and
verticutting unit from Luber Bros. through an Interlocal Participation Agreement
with The Local Government Purchasing Cooperative (BuyBoard). Director of Golf
recommends approval.
15. Consider renewal of annual contracts with Pure Service Corporation as the primary
vendor and ACBMS International Group as the secondary vendor for cabin
housekeeping services. Parks and Recreation Director recommends approval.
16. Consider renewal of annual contracts with HD Supply Waterworks and Fortiline
Waterworks for waterworks products. Public Works Director recommends
approval.
17. Consider renewal of annual contracts for various fuels to a primary vendor, Martin
Eagle Oil Company; secondary vendor, TAC Energy; and an alternate vendor,
Douglas Distributing, through an Interlocal Cooperative Agreement with Tarrant
County, Texas. Public Works Director recommends approval.
18. Consider a final amendment to the engineering services contract with Freese and
Nichols, Inc. for the Wastewater Treatment Plant Headworks Project and an
ordinance appropriating funds from the Capital Utility Fund. Public Works Director
recommends approval.
19. Consider an engineering services contract with Gupta and Associates, Inc. to
perform an arc flash hazard analysis on electrical equipment at the Water
Treatment Plant, Wastewater Treatment Plant, and the Raw Water Pump Station
and take any necessary action.
20. Consider the minutes of the March 15, 2016 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
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�WFAWAUM
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
1 hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on April 1, 2016 by
5:00 p.m.
Tara Brooks, City Secretary
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STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th
day of April, 2016 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present to-wit:
William D. Tate Mayor
Darlene Freed Mayor Pro Tem
Sharron Spencer Council Member
Mike Lease Council Member
Chris Coy Council Member
Duff O'Dell Council Member
Paul Slechta Council Member
constituting a quorum, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Tara Brooks City Secretary
� Call to Order
�
Mayor Tate called the meeting to order at 6:30 p.m.
EXECUTIVE SESSION
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
Item 1. Executive Session
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of City facilities pursuant to Section 551.072, Texas Government
Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
C. Deliberate the City Manager's duties and annual evaluation pursuant to
Section 551.074, Texas Government Code.
04/05/16
The City Council recessed to the City Council Conference Room and began the closed
� session at 6:41 p.m. The closed session ended at 7:29 p.m.
�
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session.
City Manager Bruno Rumbelow stated there was no action necessary relative to
conference with City Manager and Staff under Sections 551.072, 551.074 and 551.087
Texas Government Code.
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
REGULAR MEETING
Call to Order
Mayor Tate called the meeting to order at 7:34 p.m. in the City Council Chambers.
Item 2. Invocation
Council Member Chris Coy delivered the Invocation.
� Item 3. Pledqe of Allegiance
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Boy Scout Troop 700 posted the colors and led the Pledge of Allegiance.
Item 4. Citizen Comments
Carl Young, 4113 Meadow Drive, Grapevine spoke about the enforcement of City
ordinances, specifically related to building and safety.
Item 5. Mayor Tate to present a proclamation for Child Abuse Prevention Month.
Mayor Tate presented the proclamation to Lindsey Dula with Alliance for Children.
Item 6. Mavor Tate to present a proclamation for American Heart Association's Don't Die
of Doubt Month.
Mayor Tate presented the proclamation to Erika Anderson Morris, with the American
Heart Association and Jamee Gatzemeier with Baylor Scott and White Medical Center.
Item 7. Mavor Tate to present a proclamation for Motorcycle Safety and Awareness
Month.
Mayor Tate presented the proclamation to Becky Brown.
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04/05/16
Item 8. Matt Weatherlv of Public Sector Personnel Consultants (PSPC) will make a
presentation on the compensation planning process.
City Manager Rumbelow introduced Matt Weatherly of Public Sector Personnel
Consultants who outlined the role the annual compensation survey plays in the budget
process; the survey methodology including a discussion of the cities that are surveyed;
the City's desire to keep benchmark positons in the fiftieth percentile; and annual
evaluations based on performance.
Item 9. Parks and Recreation Director to qresent proposed doq park locations.
Parks and Recreation Director Kevin Mitchell presented the search criteria that was used
by Pacheco Koch to choose possible dog park locations. The top two selections were
Big Bear Creek and McPherson Slough. The location of the dog park at Big Bear Creek
will require changes to the disc golf program. City Council supported reducing the number
of disc golf holes to nine.
Item 10. Convention and Visitors Bureau to present departmental update.
Convention and Visitors Bureau Executive Director P.W. McCallum introduced the
leadership staff and outlined the successes in Convention Sales, Leisure Consumer
Sales Marketing, and Social Media Marketing.
Item 11. Consider a resolution approving the Local Project Advance Funding Agreement
with the Texas Department of Transportation (TxDOT) to establish funding participation
levels for the State Hiqhway 114 Green Ribbon Project- Phase II, and take anv necessary
action.
Parks and Recreation Director Mitchell presented this item to City Council. Phase II of
the State Highway 114 Green Ribbon Project includes landscape improvements of State
Highway 114 from the Main Street Bridge to Texan Trail. The City was awarded $350,000
to use towards this project.
Motion was made to approve the resolution approving the Local Project Advance Funding
Agreement with the Texas Department of Transportation.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2016-028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
� GRAPEVINE, TEXAS AUTHORIZING A LOCAL
� TRANSPORTATION PROJECT ADVANCE FUNDING
AGREEMENT WITHT THE TEXAS DEPARTMENT OF
TRANSPORTATION ADDRESSING FUNDING
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04/05/16
PARTICIPATION LEVEL AND PROJECT SCOPE FOR THE
LANDSCAPE IMPROVEMENTS OF STATE HIGHWAY 114
FROM THE MAIN STREET BRIDGE TO TEXAN TRAIL IN
THE CITY OF GRAPEVINE; AND PROVIDING AN
EFFECTIVE DATE.
Consent Aqenda
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. No items were requested to be removed.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 12. Consider a resolution for a sole source provider for software implementation
from NewEdqe Services, LLC.
City Manager Rumbelow recommended approval of a resolution for the purchase of
software implementation in an amount not to exceed $24,520. The implementation of this
software will enable City staff to better track projects such as mowing, park maintenance
� and repair, and contractor billing.
r... Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2016-029
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
SOFTWARE IMPLEMENTATION FROM A SOLE SOURCE
VENDOR, NEWEDGE SERVICES, LLC, AND PROVIDING
AN EFFECTIVE DATE
Item 13. Consider the award of an informal reauest for quote for a utilitv vehicle from
Grapevine Kawasaki.
Fire Chief Darrell Brown recommended approval of the purchase of a utility vehicle for an
� amount not to exceed $23,509.50 to be used by the Grapevine Fire Department.
� Motion was made to approve the consent agenda as presented.
Motion: O'Dell
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04/05/16
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 14. Consider a resolution authorizinq the purchase of a triplex tee mower and
verticuttinq unit from Luber Bros. throuqh an Interlocal Participation Aqreement with The
Local Government Purchasinq Cooperative (BuyBoard).
Director of Golf Russell Pulley recommended approval of the purchase of a triplex tee
mower and verticutting unit for an amount not to exceed $34,318.78.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2016-030
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
TEE MOWER AND VERTICUTTING UNIT THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
Item 15. Consider renewal of annual contracts with Pure Service Corporation as the
primarv vendor and ACBMS International Group as the secondary vendor for cabin
housekeeping services.
Parks and Recreation Director Mitchell recommended approval of the renewal of the
annual contracts for cabin housekeeping services in an estimated annual amount of
$52,000.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 16. Consider renewal of annual contracts with HD Supply Waterworks and Fortiline
Waterworks for waterworks products.
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04/05/16
Public Works Director Stan Laster recommended approval of the renewal of annual
�' contracts for waterworks products in an estimated annual amount of $182,000.
Waterworks products include brass, various size pipe, fire hydrant parts, and fittings.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 17. Consider renewal of annual contracts for various fuels to a primarv vendor
Martin Eaqle Oil Company; secondarv vendor, TAC Enerqy� and an alternate vendor
Douqlas Distributinq, throuqh an Interlocal Cooperative Aqreement with Tarrant Countv
Texas. ^
Public Works Director Laster recommended approval of the renewal of annual contracts
for various fuels in an estimated amount of $837,500.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 18. Consider a final amendment to the enqineering services contract with Freese
and Nichols, Inc. for the Wastewater Treatment Plant Headworks Proiect and an
ordinance appropriatinq funds from the Capital Utilitv Fund.
Public Works Director Laster recommended approval of the final amendment to the
engineering services contract for the Wastewater Treatment Plant Headworks Project.
The contract currently is authorized at $319,136 for both design and construction phase
services. The amendment will increase the total authorized contract amount to$368,636.
The ordinance authorizes an amount of $49,500 to be appropriated from the
undesignated fund balance in the Capital Utility Fund and amending the 2016 Capital
Improvement Plan.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
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04/05/16
ORDINANCE NO. 2016-023
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL
IMPROVEMENTS BUDGET FOR THE FISCAL YEAR
ENDING IN 2016, PROVIDING FOR THE TRANSFER OF
THE FUNDS; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 19. Consider an enqineerinq services contract with Gupta and Associates, Inc. to
perForm an arc flash hazard analvsis on electrical equipment at the Water Treatment
Plant, Wastewater Treatment Plant, and the Raw Water Pump Station.
Public Works Director Laster recommended approval of the engineering services contract
in amount of $65,000. The Occupational Safety and Health Administration requires
electrical equipment to be labeled with arc-flash hazard level data and to indicate required
personal protective equipment.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
� Nays: None
Approved: 7-0
`
It_em 20. Consider the minutes of the March 15, 2016 Regular Citv Council meetinq.
City Secretary Tara Brooks recommended approval.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 9:09 p.m.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th
day of April, 2016.
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04/05/16
APPROVED:
'��
William D. Tate
Mayor
ATTEST:
OF GRApF`
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Tara Brooks i;` 'X
City Secretary r � ��y
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