HomeMy WebLinkAboutItem 15 - Cold Milling MachineMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 19, 2016
SUBJECT: APPROVAL OF A RESOLUTION FOR ANNUAL CONTRACTS
WITH RENEWALS FOR COLD MILLING MACHINING
RECOMMENDATION:
City Council to consider approval of a resolution for annual contracts with renewals for
cold milling machining to primary vendors Dustrol, Inc. and Tex Op Construction, LP.
FUNDING SOURCE:
Funds are budgeted in account 174-43301-415-090 (Street Maintenance/Capital
Replacement/Transportation Infrastructure Maintenance) for the estimated annual
amount of $100,000.00.
BACKGROUND:
The purpose of this contract is to establish fixed annual pricing for cold milling and
machining with operator and helper for City projects on an as -needed basis. The Public
Works Department and Purchasing reviewed the contract for specification compliance
and pricing and determined that the contract would provide the best service and pricing
for meeting the needs of the City. Contracts will be awarded to Dustrol, Inc. and Tex Op
Construction, LP per unit price bid and assures product and service availability.
This Purchase will be made in accordance with an existing Interlocal Cooperative
Agreement with Tarrant County, Texas as allowed by Texas Local Government Code,
Section 271.101 and 271.102, Cooperative Purchasing Program.
Tarrant County, Texas solicited bids on 2016-079, Annual Contract for Cold Milling
Machine with Operator and Helper. Two bids were submitted and based on evaluations
by the Maintenance Precincts and Purchasing, Dustrol, Inc. and Tex Op Construction
were awarded primary contracts on March 29, 2016. The contract is for an initial one-
year period with two, one-year renewal options.
Staff recommends approval.
KH/LW
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR
COLD MILLING MACHINING SERVICES THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, Tarrant County, Texas is a qualified entity as authorized by Section
271.102 of the Texas Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Agreement
with Tarrant County, Texas and wishes to utilize a new contract for cold milling machining
services meeting all State of Texas bidding requirements; and
WHEREAS, Tarrant County, Texas has established contracts with Dustrol, Inc. and
Tex Op Construction, LP, contract 2016-079, Annual Contract for Cold Milling Machine
with Operator and Helper; and
WHEREAS, the City of Grapevine, Texas has a need to purchase cold milling
machining services for the City; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes contracts for
cold milling machining services with Dustrol, Inc. and Tex Op Construction, LP through an
Interlocal Cooperative Purchasing Agreement with Tarrant County, Texas for an annual
estimated budgeted amount of $100,000.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of cold milling machining services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 19th day of April, 2016.
ATTEST:
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RESOLUTION NO.
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i
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section
271.102 to enter into a cooperative purchasing program agreement with other qualified
entities in the State of Texas; and
WHEREAS, Tarrant County, Texas is a qualified entity as authorized by Section
271.102 of the Texas Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Agreement
with Tarrant County, Texas and wishes to utilize a new contract for cold milling machining
services meeting all State of Texas bidding requirements; and
WHEREAS, Tarrant County, Texas has established contracts with Dustrol, Inc.
and Tex Op Construction, LP, contract no. 2016-079, Annual Contract for Cold Milling
Machine with Operator and Helper; and
WHEREAS, the City of Grapevine, Texas has a need to purchase cold milling
machining services; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
RIO 1 - �- i i'' •
*F GRAPEVINE,
Section 1. That all matters stated in the above preamble are true and correct
and are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes contracts
for cold milling machining services with Dustrol, Inc. and Tex Op Construction, LP through
an Interlocal Cooperative Purchasing Agreement with Tarrant County, Texas for an
annual estimated budgeted amount of $100,000.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of cold milling machining services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 19th day of April, 2016.
William D. Tate
Mayor
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Tara Brooks
City Secretary
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John F. Boyle, Jr.
City Attorney