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HomeMy WebLinkAbout2023-10-17 Joint Meeting CITY OF GRAPEVINE, TEXAS REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION TUESDAY, OCTOBER 17, 2023 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:30 p.m. Dinner – City Council Conference Room 7:00 p.m. Call to Order of City Council Meeting – City Council Chambers 7:00 p.m. Executive Session – City Council Conference Room 7:30 p.m. Joint Regular Meeting – City Council Chambers CALL TO ORDER: 7:00 p.m. – City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. – City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner David Hallberg 3. Mayor to present a proclamation recognizing October as National Community Planning Month. City Council October 17, 2023 Page 2 JOINT PUBLIC HEARINGS 4. Conditional Use Permit CU23-28 (Wash Your Stuff) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Islam Shahin requesting conditional use permit to amend the previously approved site plan CU21-27 (Ordinance No. 2022-012) to allow for the development of a car wash facility. This request is specifically to add an ice vending machine to the northeast corner of the property adjacent to Ira E. Woods Avenue and for the addition of a shade structure to the existing dog wash area adjacent to the south car wash building elevation. The subject property is located at 2201 Ira E. Woods Avenue and is currently zoned “CC”, Community Commercial District. 5. Zoning Change Application Z22-03 (Grapevine Springs), Planned Development Overlay PD23-02 and Final Plat for Lots 1-32, 33X, Block 1, Grapevine Springs and Lot 1R, Block 1R, Grapevine Office Park – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by H Creek Development requesting to rezone 11.248 acres from the “PO”, Professional Office District and “CC”, Community Commercial District to “R-7.5”, Single-Family District and “R-5.0”, Zero-Lot-Line District with a planned development overlay to develop 32 single-family detached lots and one open space/common area lot. The planned development overlay is to allow for private streets in a single-family/zero-lot-line residential development and for the front lot lines to also be the centerline of the private street. Front yard setbacks for each residential lot will be measured from the centerline of the private street on which it fronts. The applicant is also requesting a replat of Lot 1, Block 1, Grapevine Office Park. The subject property is located at 1600 West Northwest Highway. Planning and Zoning Commission to recess to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 6. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. City Council October 17, 2023 Page 3 NEW BUSINESS 7. Consider calling a public hearing regarding AM23-01 Accessory Dwelling Units (ADUs) to create and amend definitions in Section 12, Definitions; amend uses and use-specific standards in Section 13, “R-20”, Single-Family District; and create use-specific standards in Section 42, Supplementary District Regulations of the Zoning Ordinance relative to accessory dwelling units, and take any necessary action. 8. Consider calling a public hearing regarding AM23-06 Payton-Wright Addition Pole Signs to amend Subsection B.1., On-Premise Signs of the Zoning Ordinance to include a segment of State Highway 114 between Lots 1R4, 2R, 3R and Lot 4 of the Payton-Wright Addition to allow a shared pole or pylon signs between lots within the planned commercial center, and take any necessary action. 9. Consider Resolution No. 2023-018 authorizing the acceptance of funds for the State of Texas, Office of the Attorney General, Other Victim Assistance Grant (OVAG) Program for Fiscal Year 2024, Ordinance No. 2023-064 to appropriate the funds, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 10. Consider the renewal of an Interlocal Agreement with the Cities of Colleyville, Southlake, and Keller for the Metroport Teen Court. Chief Financial Officer recommends approval. 11. Consider a 10-year lease program for Lifepak devices and equipment with Stryker Sales Corporation, Inc. Fire Chief recommends approval. 12. Consider the renewal of an agreement for applicant tracking software with Governmentjobs.com, Inc. (DBA as NEOGOV). Human Resources Director recommends approval. 13. Consider the renewal of an annual subscription for NewsBank services with NewsBank, Inc. Library Director recommends approval. 14. Consider the renewal of an annual contract for the purchase of wood fiber playground surfacing from GWG Wood Group. Parks and Recreation Director recommends approval. City Council October 17, 2023 Page 4 15. Consider the award of Best Value Bid 64-23 annual contract for Christmas lighting and décor to include installation and maintenance with First Choice Christmas Lights. Parks and Recreation Director recommends approval. 16. Consider the purchase of a drone light show for Merry and Bright Christmas Drove Shows from Sky Elements, LLC and Ordinance No. 2023-065 appropriating the funds. Parks and Recreation Director recommends approval. 17. Consider a one-year extension Entertainment and Attraction Overlay EA18-01 (Stand Rock Hotel and Waterpark) to include, but not be limited to, a hotel and water park with on-premise alcohol beverage sales (beer, wine, and mixed beverages), skill and coin operated machines in excess of eight machines, building height in excess of 50 feet, and three pylon-type signs for property located 3509 North Grapevine Mills Boulevard. This request was approved on October 18, 2022. Planning Services Director recommends approval. 18. Consider the renewal of an annual contract for the purchase of law enforcement body cameras, supplies and equipment with Axon Enterprises, Inc. Police Chief recommends approval. 19. Consider the purchase of police equipment to up-fit a police commander vehicle from Defender Supply. Police Chief recommends approval. 20. Consider an annual contract for the purchase of hydrated cement slurry from Martin Marietta. Public Works Director recommends approval. 21. Consider the first amendment to the engineering contract for the design of the Grapevine Golf Course Waterline with Kimley Horn and Associates, Inc., and Ordinance No. 2023-066 to appropriate the funds. Public Works Director recommends approval. 22. Consider an engineering contract for the design of the Fairway Drive Waterline project with Kimley Horn and Associates, Inc., and Ordinance No. 2023-067 to appropriate the funds. Public Works Director recommends approval. 23. Consider a surveying services contract with Spooner and Associates, Inc. and Ordinance No. 2023-068 to appropriate the funds. Public Works Director recommends approval. 24. Consider ratifying a letter agreement and approving an engineering services contract to implement and administer the Lake Water Rights Accounting Plan with Plummer Associates, Inc. and Ordinance No. 2023-069 to appropriate the funds. Public Works Director recommends approval. 25. Consider the minutes of the October 3, 2023 Regular City Council meeting. City Secretary recommends approval. City Council October 17, 2023 Page 5 Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 26. Conditional Use Permit CU23-28 (Wash Your Stuff) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2023-070, if applicable, and take any necessary action. 27. Zoning Change Application Z22-03 (Grapevine Springs) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2023-071, if applicable, and take any necessary action. 28. Planned Development Overlay PD23-02 (Grapevine Springs) – Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2023-072, if applicable, and take any necessary action. 29. Final Plat for Lots 1-32, 33X, Block 1, Grapevine Springs and Lot 1R, Block 1R, Grapevine Office Park, and take any necessary action. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on October 13, 2023 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. CITY OF GRAPEVINE, TEXAS REGULAR PLANNING AND ZONING COMMISSION MEETING TUESDAY, OCTOBER 17, 2023 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 6:45 p.m. Workshop and Briefing Session - Planning and Zoning Commission Conference Room 7:30 p.m. Joint Meeting with City Council - City Council Chambers 7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room CALL TO ORDER: 6:45 p.m. - Planning and Zoning Commission Conference Room WORKSHOP 1. Receive a report, hold a discussion and provide staff direction regarding the creation of an electric vehicle (EV) charging station definition and use-specific standards, and take any necessary action. This item was discussed at the August 1, 2023 Planning and Zoning Commission Workshop.  BRIEFING SESSION 2. Conduct a briefing session to discuss all items scheduled on tonight’s agenda. No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers 3. Invocation and Pledge of Allegiance: Commissioner David Hallberg 4. Mayor to present a proclamation recognizing October as National Community Planning Month. JOINT PUBLIC HEARINGS 5. Conditional Use Permit CU23-28 (Wash Your Stuff) – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Islam Shahin requesting conditional use permit to amend the previously approved site plan CU21-27 (Ordinance No. 2022-012) to allow for the development of a car wash facility. This request is specifically to add an ice vending machine to the northeast corner of the property adjacent to Ira E. Woods Avenue and for the addition of a shade structure to the existing dog wash area adjacent to the south car wash building elevation. The subject property is located at 2201 Ira E. Woods Avenue and is currently zoned “CC”, Community Commercial District. Planning and Zoning Commission October 17, 2023 Page 2 6. Zoning Change Application Z22-03 (Grapevine Springs), Planned Development Overlay PD23-02 and Final Plat for Lots 1-32, 33X, Block 1, Grapevine Springs and Lot 1R, Block 1R, Grapevine Office Park – City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by H Creek Development requesting to rezone 11.248 acres from the “PO”, Professional Office District and “CC”, Community Commercial District to “R-7.5”, Single-Family District and “R-5.0”, Zero-Lot-Line District with a planned development overlay to develop 32 single-family detached lots and one open space/common area lot. The planned development overlay is to allow for private streets in a single-family/zero-lot-line residential development and for the front lot lines to also be the centerline of the private street. Front yard setbacks for each residential lot will be measured from the centerline of the private street on which it fronts. The applicant is also requesting a replat of Lot 1, Block 1, Grapevine Office Park. The subject property is located at 1600 West Northwest Highway. REGULAR SESSION: 7:30 p.m. (Immediately following the Joint Public Hearings) - Planning and Zoning Conference Room CITIZEN COMMENTS 7. Any person who is not scheduled on the agenda may address the Commission under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the staff. A member of the public may address the Commission regarding an item on the agenda either before or during the Commission’s consideration of the item, upon being recognized by the Chairman or upon the consent of the Commission. In accordance with the Texas Open Meetings Act, the Commission is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 8. Conditional Use Permit CU23-28 (Wash Your Stuff) – Consider the application and make a recommendation to City Council. 9. Zoning Change Application Z22-03 (Grapevine Springs) – Consider the application and make a recommendation to City Council. 10. Planned Development Overlay PD23-02 (Grapevine Springs) – Consider the application and make a recommendation to City Council. 11. Final Plat for Lots 1-32, 33X, Block 1, Grapevine Springs and Lot 1R, Block 1R, Grapevine Office Park – Consider the application and make a recommendation to City Council. 12. Consider the minutes of the September 19, 2023 Regular Planning and Zoning Commission meeting. Planning and Zoning Commission October 17, 2023 Page 3 NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on October 13, 20223 by 5:00 p.m. _______________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 17th day of October, 2023 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the Planning and Zoning Commission: Larry Oliver Chairman Monica Hotelling Vice Chairman Beth Tiggelaar Member Dennis Luers Member Traci Hutton Member David Hallberg Member Jason Parker Member Mark Assaad Alternate Member Ben Johnson Alternate Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Item 1. Executive Session Mayor William D. Tate called the meeting to order at 7:00 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. City Council October 17, 2023 Page 2 B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:03 p.m. The closed session ended at 7:31 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated no action was necessary.   REGULAR MEETING Mayor Tate called the regular meeting to order at 7:35 p.m. Item 2. Invocation and Pledge of Allegiance Commissioner David Hallberg gave the invocation and led the Pledge of Allegiance. Item 3. Mayor to present a proclamation recognizing October as National Community Planning Month. Mayor Tate presented the proclamation for National Community Planning Month to Planning and Zoning Commission Chairman Larry Oliver and Vice Chairman Monica Hotelling. Chairman Oliver thanked Council for the recognition. No action was taken on this item. JOINT PUBLIC HEARINGS Item 4. Conditional Use Permit CU23-28 (Wash Your Stuff) Mayor Tate declared the public hearing open. Planning Services Director Erica Marohnic reported the applicant was requesting to amend the previously approved site plan CU21-27 (Ordinance No. 2022-012) to allow for the development of a car wash facility. This request is specifically to add an ice vending machine to the northeast corner of the property adjacent to Ira E. Woods Avenue and for the addition of a shade structure to the existing dog wash area adjacent to the south car wash building elevation. The subject property is located at 2201 Ira E. Woods Avenue and is currently zoned “CC”, Community Commercial District. City Council October 17, 2023 Page 3 Applicant Islam Shahin presented this item and answered questions form the Commission and Council. Applicant Representative Willie Daniel answered questions from the Commission regarding the ice machine. No one wished to speak during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Hotelling Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hutton, Hallberg, and Parker Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 5. Zoning Change Application Z23-03 Planned Development Overlay PD23-02 (Grapevine Springs), and Final Plat for Lots 1-32, 33X, Block 1, Grapevine Springs and Lot 1R, Block 1R, Grapevine Office Park Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant submitted a written request to table the public hearings for the zoning change, planned development overlay and final to the November 21, 2023 joint meeting. Applicant Eason Maykus explained why they are requesting to table. Motion was made to table Zoning Change Application Z23-03, Planned Development Overlay PD23-02 (Grapevine Springs), and Final Plat for Lots 1-32, 33X, Block 1, Grapevine Springs and Lot 1R, Block 1R, Grapevine Office Park to the November 21, 2023 joint meeting. Motion: Hutton Second: Hallberg Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hutton, Hallberg, and Parker Nays: None Approved: 7-0 Motion was made to table Zoning Change Application Z23-03, Planned Development Overlay PD23-02 (Grapevine Springs), and Final Plat for Lots 1-32, 33X, Block 1, City Council October 17, 2023 Page 4 Grapevine Springs and Lot 1R, Block 1R, Grapevine Office Park to the November 21, 2023 joint meeting. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: None Abstain: Leal Approved: 6-0-1 Note: The agenda incorrectly listed the application number as Z22-03, this case was advertised as Z23-03. The Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council remained in session in the Council Chambers to consider published business. Item 6. Citizen Comments Sharon Grippe, 553 Dove Creek Circle, Grapevine spoke in opposition to the tabling of the Grapevine Springs public hearing. Socrates Villarreal, 109 Cross Creek Drive, Grapevine spoke in opposition to the tabling of the Grapevine Springs public hearing. Frank Colby, 538 Dove Creek Circle, Grapevine spoke in opposition to the tabling of the Grapevine Springs public hearing. Julie Jacob, 503 Dove Creek Place, Grapevine addressed the petition and letter submittal process for the Grapevine Springs requests. Anna Amann, 3009 Creekview Drive, Grapevine spoke about the conditions of the school zone at Pool Road and Glenhope Circle North. City Attorney Matthew C.G. Boyle addressed the Council’s and Commission’s legal prerogative that allows them to table agenda items. City Manager Rumbelow said staff will look into the issues that were raised about the notification process. NEW BUSINESS Item 7. Consider calling a public hearing regarding AM23-01 Accessory Dwelling Units (ADUs) to create and amend definitions in Section 12, Definitions; amend uses and use- specific standards in Section 13, “R-20”, Single-Family District; and create use-specific City Council October 17, 2023 Page 5 standards in Section 42, Supplementary District Regulations of the Zoning Ordinance relative to accessory dwelling units, and take any necessary action. Planning Services Director Marohnic requested Council call a public hearing relative to amendments to the zoning ordinance regarding accessory dwelling units. Planning Services Director Marohnic and Chairman Oliver answered questions from the Council. Council discussed this item. Motion was made to call a public hearing regarding AM23-01 Accessory Dwelling Units (ADUs) to create and amend definitions in Section 12, Definitions; amend uses and use- specific standards in Section 13, “R-20”, Single-Family District; and create use-specific standards in Section 42, Supplementary District Regulations of the Zoning Ordinance relative to accessory dwelling units. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Mayor Tate announced the Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 26. Conditional Use Permit CU23-28 (Wash Your Stuff) Chairman Oliver announced the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU23-28 (Wash Your Stuff) and Ordinance No. 2023-070. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-070 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU23-28 TO AMEND THE PREVIOUSLY APPROVED SITE PLAN OF CU21-27 (ORDINANCE NO. 2022-012) TO ADD AN ICE VENDING MACHINE TO THE City Council October 17, 2023 Page 6 NORTHEAST CORNER OF THE PROPERTY ADJACENT TO IRA E. WOODS AVENUE AND FOR THE ADDITION OF A SHADE STRUCTURE TO THE EXISTING DOG WASH AREA ADJACENT TO THE SOUTH BUILDING ELEVATION FOR AN EXISTING CAR WASH (WASH YOUR STUFF) ON LOT 6A, BLOCK 1, DFW BUSINESS PARK (2201 IRA E. WOODS AVENUE) IN A DISTRICT ZONED “CC”, COMMUNITY COMMERCIAL A DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND PROVIDING AN EFFECTIVE DATE Item 27. Zoning Change Application Z23-03 (Grapevine Springs) The public hearing for the zoning change was tabled to the November 21, 2023 meeting, therefore no action was taken at this meeting. Note: The agenda incorrectly listed the application number as Z22-03, this case was advertised as Z23-03. Item 28. Planned Development Overlay PD23-02 (Grapevine Springs) The public hearing for the planned development overlay was tabled to the November 21, 2023 meeting, therefore no action was taken at this meeting. Council continued with the agenda in the published order. Item 8. Consider calling a public hearing regarding AM23-06 Payton-Wright Addition Pole Signs to amend Subsection B.1., On-Premise Signs of the Zoning Ordinance to include a segment of State Highway 114 between Lots 1R4, 2R, 3R and Lot 4 of the Payton- Wright Addition to allow a shared pole or pylon signs between lots within the planned commercial center, and take any necessary action. Planning Services Director Marohnic requested Council order a public hearing to allow shared pole or pylon signs between lots within the planned commercial center. City Council October 17, 2023 Page 7 Motion was made to call a public hearing regarding AM23-06 Payton-Wright Addition Pole Signs to amend Subsection B.1., On-Premise Signs of the Zoning Ordinance to include a segment of State Highway 114 between Lots 1R4, 2R, 3R and Lot 4 of the Payton- Wright Addition to allow a shared pole or pylon signs between lots within the planned commercial center. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 9. Consider Resolution No. 2023-018 authorizing the acceptance of funds for the State of Texas, Office of the Attorney General, Other Victim Assistance Grant (OVAG) Program for Fiscal Year 2024, Ordinance No. 2023-064 to appropriate the funds, and take any necessary action. Police Chief Mike Hamlin requested approval to accept ng $25,700 received from the Other Victim Assistance Grant Program to reimburse the City for a portion of the costs of the Victim Services Advocate position. Motion was made to approve Resolution No. 2023-018 authorizing the acceptance of funds for the State of Texas, Office of the Attorney General, Other Victim Assistance Grant (OVAG) Program for Fiscal Year 2024, and Ordinance No. 2023-064 to appropriate the funds in the Grant Fund. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2023-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS FOR THE PURPOSE OF PARTICIPATING IN THE STATE OF TEXAS, OFFICE OF THE ATTORNEY GENERAL, OTHER VICTIM ASSISTANCE (OVAG) GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE “GRANT PROGRAM”; AND CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2023-064 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE City Council October 17, 2023 Page 8 APPROPRIATION OF REVENUE IN THE AMOUNT OF $25,700 IN THE GRANT FUND TO BE RECEIVED FROM THE STATE OF TEXAS, OFFICE OF THE ATTORNEY GENERAL, OTHER VICTIM ASSISTANCE (OVAG) GRANT PROGRAM AND AUTHORIZING THE APPROPRIATION OF $25,700 IN THE GRANT FUND FOR EXPENDITURES ASSOCIATED WITH THE GRANT WHICH ARE CONSISTENT WITH THE APPROVED GRANT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Council Member Rogers requested item 23 be removed from the consent agenda. This item was considered after the remaining consent agenda items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 10. Consider the renewal of an Interlocal Agreement with the Cities of Colleyville, Southlake, and Keller for the Metroport Teen Court. Chief Financial Officer Jeff Strawn recommended approval of the Interlocal Agreement for Metroport Teen Court for an annual amount of $36,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 11. Consider a 10-year lease program for Lifepak devices and equipment with Stryker Sales Corporation, Inc. Fire Chief Darrell Brown recommended approval of a 10-year lease program for Lifepak devices and equipment for an amount not to exceed $392,023. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council October 17, 2023 Page 9 Item 12. Consider the renewal of an agreement for applicant tracking software with Governmentjobs.com, Inc. (DBA as NEOGOV). Human Resources Director Rachel Huitt recommended approval of the renewal of the annual contract for the use applicant tracking software for an annual amount of $15,760.80. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 13. Consider the renewal of an annual subscription for NewsBank services with NewsBank, Inc. Library Director Leigh Kapsos recommended approval of the annual subscription for NewsBank research services for an amount not to exceed $26,073. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 14. Consider the renewal of an annual contract for the purchase of wood fiber playground surfacing from GWG Wood Group. Parks and Recreation Director Chris Smith recommended approval of the annual contract for the purchase of wood fiber playground surfacing for an estimated amount of $30,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 15. Consider the award of Best Value Bid 64-23 annual contract for Christmas lighting and décor to include installation and maintenance with First Choice Christmas Lights. Parks and Recreation Director Smith recommended approval of the award of the Best Value Bid for annual Christmas lighting and décor for an annual estimated amount of $100,000. City Council October 17, 2023 Page 10 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 16. Consider the purchase of a drone light show for Merry and Bright Christmas Drove Shows from Sky Elements, LLC and Ordinance No. 2023-065 appropriating the funds. Parks and Recreation Director Smith recommended approval of the purchase of services and equipment needed for three drone shows in the amount of $68,000 and Ordinance No. 2023-065 authorizing the receipts from Hotel Vin and Harvest Hall be appropriated in the Special Revenue Fund. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-065 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, INCREASING ESTIMATED RECEIPTS IN THE AMOUNT OF $32,000 IN THE SPECIAL REVENUE FUND TO BE RECEIVED FROM HOTEL VIN AND HARVEST HALL; AUTHORIZING THE APPROPRIATION OF $32,000 IN THE SPECIAL REVENUE FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 17. Consider a one-year extension to Entertainment and Attraction Overlay EA18- 01 (Stand Rock Hotel and Waterpark) to include, but not be limited to, a hotel and water park with on-premise alcohol beverage sales (beer, wine, and mixed beverages), skill and coin operated machines in excess of eight machines, building height in excess of 50 feet, and three pylon-type signs for property located 3509 North Grapevine Mills Boulevard. Planning Services Director Marohnic recommended approval of the extension of the previously approved Entertainment and Attraction Overlay that is set to expire on October 18, 2023. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal City Council October 17, 2023 Page 11 Nays: None Approved: 7-0 Note: The original case number was EA18-01. A second case, EA22-01, was approved on October 18, 2022. This extension is for that second case. Item 18. Consider the renewal of an annual contract for the purchase of law enforcement body cameras, supplies and equipment with Axon Enterprises, Inc. Police Chief Hamlin recommended approval of the contract for the purchase of law enforcement equipment to include body-worn and fleet cameras, tasers, supplies, digital evidence storage, equipment and maintenance for an estimated amount of $307,659. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 19. Consider the purchase of police equipment to up-fit a police commander vehicle from Defender Supply. Police Chief Hamlin recommended approval of the purchase of equipment to include a truck bed cover, pull out drawer, secondary computer system and radio to up-fit a police commander vehicle for a total amount not to exceed $42,009. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 20. Consider an annual contract for the purchase of hydrated cement slurry from Martin Marietta. Public Works Director Bryan Beck recommended approval of the annual contract to purchase hydrated cement for the Kimball Road Project, for an amount not to exceed $140,280. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council October 17, 2023 Page 12 Item 21. Consider the first amendment to the engineering contract for the design of the Grapevine Golf Course Waterline with Kimley Horn and Associates, Inc., and Ordinance No. 2023-066 to appropriate the funds. Public Works Director Beck recommended approval of the amendment to the engineering contract for the design of the Grapevine Golf Course Waterline for an estimated amount of $49,500 and Ordinance No. 2023-066 to appropriate the funds in the Utility Enterprise Capital Funds. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-066 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $49,500 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 22. Consider an engineering contract for the design of the Fairway Drive Waterline project with Kimley Horn and Associates, Inc., and Ordinance No. 2023-067 to appropriate the funds. Public Works Director Beck recommended approval of the engineering contract for the design of the Fairway Drive Waterline Project in an estimated amount of $140,000, and Ordinance No. 2023-067 to appropriate the funds in the Utility Enterprise Capital Fund. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-067 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $140,000 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council October 17, 2023 Page 13 Item 24. Consider ratifying a letter agreement and approving an engineering services contract to implement and administer the Lake Water Rights Accounting Plan with Plummer Associates, Inc. and Ordinance No. 2023-069 to appropriate the funds. Public Works Director Beck recommended ratification of the letter agreement and approval of an engineering services contract to implement and administer the Lake Water Rights Accounting Plan for an estimated amount of $151,659, and Ordinance No. 2023- 069 to appropriate funds in the Utility Enterprise Capital Fund. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-069 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $151,659 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 25. Consider the minutes of the October 3, 2023 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 23. Consider a surveying services contract with Spooner and Associates, Inc. and Ordinance No. 2023-068 to appropriate the funds. Public Works Director Beck recommended approval of the contract for surveying services for five projects for an estimated amount of $260,000 and provided more detail about the work that will be done under this contract. Motion was made to the surveying services contract and Ordinance No. 2023-068 to appropriate the funds in the utility Enterprise Capital Fund. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal City Council October 17, 2023 Page 14 Nays: None Approved: 7-0 ORDINANCE NO. 2023-068 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $260,000 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Attorney Boyle requested Council take action on Item 29. Item 29. Final Plat for Lots 1-32, 33X, Block 1, Grapevine Springs and Lot 1R, Block 1R, Grapevine Office Park Motion was to table the Final Plat for Lots 1-32, 33X, Block 1, Grapevine Springs and Lot 1R, Block 1R, Grapevine Office Park to the November 21, 2023 joint meeting. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:32 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 7th day of November, 2023. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary