HomeMy WebLinkAboutItem 11 - Adopt-An-AreaMEMO TO:
FROM:
MEETING DATE:
SUBJECT:
RECOMMENDATION:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
BRUNO RUMBELOW, CITY MANAGER
MAY 3, 2016
CONSIDER APPROVAL OF SIX ADOPT -AN -AREA
AGREEMENTS
The Parks & Recreation Advisory Board and staff recommend the Council approve Adopt -
An -Area agreements with the following groups. Copies of the agreements are attached
for review.
Consider the following renewal Adopt -An -Area agreements:
- North Texas Orthopedics for the north side of Ira E. Woods, between
Kimball Road & Y2 mile west
- Lake Grapevine Runners & Walkers Club for Horseshoe Trails
- Eldridge Family for Hughes Road from Highway 121 to Baze Road
- Glade Cross Neighborhood Association for Baze Road from Hall
Johnson/Hughes Road to West Glade Road
- Perry Family for Hughes Road from Baze Road to Euless Grapevine
Road
• Consider the following new Adopt -An -Area agreement:
- Roy & Alicia Poe for Bear Creek, from Pool Road to Old Mill Run
FUNDING SOURCE:
Signage is already in place for the five renewal agreements. Signage will need to be
ordered for the Poe's new agreement for $150 from fund 100- 42205-312-3.
I;Meq el ZeliP►le�.
The proposed agreements are for a period of two years and require the applicant/group to
pick up litter a minimum of six times per year. The Parks & Recreation Advisory Board
approved the agreements at the March 17, 2016 & April 21, 2016 meetings. The Board
and staff recommend approval of the agreements.
14From:
10
03/01/2016 12:07 #202 P.0021004
RENEWAL APPLICATI®N E®k2 ADOPT -AN -AREA PROGRAM
_ d R 7A( 7"�'� � dltrl'Q(Oftres 2 -7,G - j I, -
(Name of Organization) (Date of Application for Renewal)
(Mailing Address) (Email
(City, Zip Code)
m
(President, Chairperson or Authorized Representative)
(Name of Contact Person) (Day Phone No.)
(Mailing Address)
(City, Zip Code)
(Evening Phone No.)
Approximate number of people participating in each cleanup �.
Area adopted for renewal:
o 12--r
Name of Group "edature for Group
Please Scan & Email to: charris0bgrapevinetexas.gov
Or Mail to: Keep Grapevine Beautiful, Inc,
Attn: Adopt -an -Area
PO Box 95104
Grapevine, TX 76099-9704
if you have any questions regarding this form, please call (817) 410-3490,
10 From:
03/0112016 12:07 #202 P.003/004
PROGRAM #: a
ADOPTION AGREEMENT TERMS & CONDITIONS FOR RENEWALS
The City of Grapevine, Texas, hereinafter called the "City," and W -' Aao� 6 p� Gs
hereinafter called the "Group," recognize the need and the desirability of clean, well maintained
parks, trails, roads, shorelines, etc., and are entering this Agreement to permit the Group to
contribute toward the effort of maintaining clean and well maintained areas owned or leased by
the City of Grapevine.
By signature above, the Group, both jointly and severally, acknowledges the hazardous
nature of the work and agree, both jointly and severally, to the following terms and conditions:
Participants in the Group agree to obey and abide by all laws and regulations relating to
safety and such terms and conditions as may be required by the Director of Parks and
Recreation for special conditions on a particular adopted area,
When participants are 15 years of age or younger, the Group shall furnish adequate
supervision by one or more adults.
Groups shall be required to adopt the site for a minimum period of two (2) years with the
option of two (2), two-year renewals. The group will pick up litter and/or improve the
adopted site, for a minimum of six times per year.
Each new request will be reviewed by the Parks & Recreation Advisory Board and
submitted to the City Council for review and approval.
Renewals will be reviewed by the Parks & Recreation Advisory Board for approval only,
° The Group shall not subcontract or assign its duties or responsibilities to any other group,
organization or enterprise.
The Group shall appoint or select a chairperson to serve as spokesperson for the Group.
° Supplies and materials will be provided by the City. Upon contract approval,
arrangements will be made for obtaining supplies.
• Each Group is required to document volunteer service each time the Group picks up litter
and/or improves the adopted site on the `Adopt -an -Area Report Form' provided by the
City.
° Individuals shall wear City -supplied and approved safety vests during any work
performed on medians and roads.
° Each Group shall be responsible for prohibiting participants from either possessing or
consuming alcoholic beverages while on the adopted section.
° Each Group shall be responsible for maintaining a first-aid kit and adequate drinking
water while participating in litter pickup or improvements on the adopted section.
° If the group does not pick up litter and/or improve the adopted site, at least six (6)
times per year, the contract will not be renewed. The `Adopt -An -Area Report Form'
supplied by the City must accompany all renewal requests.
The Group shall release, relieve, hold harmless and indemnify the City, its agents, servants
and employees for any and all actions, claims, injuries, lawsuits arising out of or in any way
connected to the activities connected with the Adopt -An -Area program.
The City agrees to accomplish the following:
Work with the Group to detennine the specific park, road, shoreline, and/or trail to be
adopted.
• Erect a sign at the adopted area with the Group's name or acronym displayed.
Provide safety vests, trash bags, gloves, and grabbers for volunteers. If additional supplies are
needed for a group event, arrangements can be made.
• Remove the filled trash bags or other debris after maintenance is performed. If the Group has
a large pickup or bulk items, the City will remove the debris once contacted.
If in the sole judgment of the City, it is found that the adopting Group is not meeting the
tenor and conditions of this agreement, upon 30 days' notice or a shorter period in the event of an
emergency, the City may terminate the adoption agreement and remove the signs. This agreement
may be modified in scope or altered in any other manner at the sole discretion of the City. The City
reserves the right to modify or cancel the program at any time, and for any reason at its sole
discretion.
The City and the Group both recognize and agree that in no event, shall the City have the
right to control the Group in performing the actual maintenance of the area adopted by the Group,
and, that the Group shall act as an independent contractor.
The City recognizes the Group as the adopting organization for:
NON MWkWO
(Location... .
Group accepts the responsibility of maintaining this area and promoting a well maintained area in the
city for a renewal period beginning:
20 and ending , 20
Group Name City of Grapevine, Texas
Date Approved for Renewal by Parks & Recreation Advisory Board �%
Date of Original Two (2) - Year Contract
10
03/06/2012 05:29 19726914971 BASSANO
Z112 /20J,
KEEP GRAFEVUqE BEAUTIFUL
APPLICATION FOR ADOPT-AN-AR]EA PRODR
q'A 444e4'u. A
I
(Name of rg on) (Date ofApplication)
/
(Mailing Address) (EmwU Address)
/OOZE",/ -
or Authorized Representative)
(Name of Coract Person)
(Mailing Address)
(City, Zip Code)
(Day Phone No.)
Approximate number of people participating in each cleanup ;? t2-3.
Areathat you am interested u'ijyfi
,#ong:
-1.1-1j. A A 12
617'K I
Name of Group
(As it will appear on the signs)
F.ATM
Please Scan & �Mail to: ghw3jcry a v` e e a
Or MaO to, Keep GrapeviAeBeautiful, jrtc.
Attn: Adopt -an -Area
PO Box 95104
Grapevine, TX 76099-9704
IfYOU have any questions Mgarding this firm, please call (817) 4
490.
PAGE 01/03
...........
M,
W, VA
'dWSAS
for Group
12
03/06/2012 05:29 19726914971 BASSANO PAGE 02/03
�t
ADOPT -AN -AREA PROGRAM 3
ADOPTION ACREEMENT TERMS & CONIDMQNS
The City of Grapevine, Texas, hereinafter called the "City," an vg0(./ VoVI
hereinafter called the "Group," recognize the need and the desirability of clean, well maintained
parks, trails, roads, shorelines, etc., and are entering this Agreement to permit the Group to
contribute toward the effort of maintaining clears and well maintained areascaned or leased by the
City of Grapevine.
By signature abuve, ,ihe Group, berth jointly and severdlly, acknowleds the hazardous mature
of the work and agree, both jointly and severally, to the following terms an conditions:
®
Participants in the Group agree to obey and abide by all laws and gulations; relatiug to
safety and such terms and conditions as may be required by the ector of Parks and
Recreation for special conditions on a particular adopted area.
• When participants are 15 years of age or younger, the Group hall ftumish adequate
supervision by one or more adults.
• CTroups shall he required to adopt, the site for a minimum period n two (2) years with th,e
option of two (2), two-year renewals. The group will pick up lWex and/or improve the
adopted site, for a minimum of six times per year.
,Each new request will be reviewed by the Parrs & Recreation A.dvi�ary Board and
submitted to the City Council for review and approval.
• Renewals will be reviewed by the Paries & Recreation Advisory E4* for approval only.
The Group shall not subcontract or assign. its duties or responsibilities to any other group,
organization or enterprise.
• The Group shall appoint or select a chairperson to serve as spokesperson for the Group.
• Supplies and materials will be provided by the City. Upon. contract approval, arrangements
will be made for obtaining supplies.
• Each Group is required to document volunteer service each time the Group picks up litter
and/or improves the adopted site on the 'Adopt -an -Area Report Form' provided by the City.
® Individuals shall wear City -supplied and approved safety vests during any work performed
on medians and roads.
® Each Group shall be responsible for probibiting participants froeither possessing or
consuming alcoholic beverages while on the adopted section. 't
Each Group shall be responsible for ma-41tainjag a £ixst-aid kit and a�equate drinking water
while participating in litter pickup or improvements on the adopted ection.
03/06/2012 05:29 19726914971 BASSANO PAGE 03/03
If the group does not pick up litter and/or improve the adopted site, at least six (6)
times per year,, the contract will not be renewed. The 'Adopt -An Area Report Form'
supplied by the City must accompany all renewal requests.
The Group shall release, relieve, hold harmless and indemnify the its agents, servants
and em injuries, anis' of or in any way
employees for any all actions, claims, jur es, lawsuits S Tout
connected to the activities connected with, the Adopt -An -Area pro am,
The City agrees to accomplish the following:
Work with the Group to determine the specific park, road, shoreine, and/or trail to be
adopted. I
Erect a sign at the adopted area with the Group's name or acronym splayed.
• Provide safety vests, trash bags, gloves, and grabbers fbr volunteers, I addition al supplies are
needed for a group event, arrangements can be made.
Remove the filled trash bags or other debris after maintenance is per
a large pickup or bulk items, the City will remove the debris once (
If in the sole judgment of the City, it is found that the adopting Ch
terms and conditions of this agreement, upon 30 days' notice or a shorter p
emergency, the City may terminate the adoption agreement andremove the
may be modified in scope or altered in any other manner at the Sole discretic
reserves the right to modify or cancel the program at any time, and for
discretion.
The City and the Group both recognize and agree that in no event,
right to control the Group in performing the actual maintenance of the area
and, that the Group shall &,,t as an 1�1&p%�,udvjtt
The City recognizes -the Group as the adopting
�&Wt�t 11YU'l
(I inration of Adoptnd Arra)
Group accepts the responsibility of maintaining this area and promoting a
city for a period beginning:
Date Approved by Parks & Recreation Advisory Board
Date Approved by City Council
City
City of Gr
MEM
If the Group has
.ip is not meeting the
iod in the event of an
,gns. This agreement
of the City. The City
ny reason at its sole
the City have the
W by the Group,
for:
Maintained area in the
go]
Texas
In
M
KEEP GRAPEVINE BEAUTIFUL
APPLICATION FOR ADOPT -AN -AREA PROGRAM
Elelf-I 141/7 L M J, /- 11
(Name of Organization) RRR
(Mailing Address)
61Z 46DLINe4 -T-A 710 4*)
(City, Zip Code)
(Date of Application)
"
(Email Address)
(President. Chairperson or A'Uthorized Representative)
(Name of Contact Person]
(Mailing Address)
(City. Zip Code)
(Day Phone No,)
—5WM6—
(Evening Phone No.)
Approximate number of people participating in each cleanup
Area that VOU are interested in adopting:
/ 2/ -7r�
'—Name of Grobp
(As it will appear on the signs)
uthorized- Sig —6-tu—re—f–q�jroup
Please Scan & I'mail to: ch'Irri � a
000ail to: Keel) Grapevine licatitiful. [tic.
Attn: Adopt -an -Area
P0 134)", 95 104
Grapev ine. I'X 76099-9704
410-3490,
13
M
0A PROGRAM
ADOPTION AGREEMENT TERMS & CONDITIONS
The City o[Grapevine. Texas, hereinafter od|md the "City." and
h�einoMcrunUcdthe "Group," recognize the need and the deuiruh||i0o[o�on.nx�) muin¢dned
parks. trails. mads, uhovc\ioco, do.^ and are entering this Agreement N pcnni/ the Group to
contribute toward the effort of maintaining clean and well maintained areas owned or leased by the
Cityo[Gmapcvinc
Bysignature above, the Group, bothjoindyundseverally ' acknowledges the hazardous nature
of the Work and agree, both jointly and severally, to the following terms and conditions:
~
Participants in the Group agree to obey and abide by all laws and regulations oc|n|ing to
safety and such terms and conditions as mu} be required by the Director of Parks and
Recreation for special conditions on u particular adopted area.
~
When participants are |j years of age or younger. the Group xhu|| furnish adequate
Supervision hyone ormore adults.
" Groups shall bcrequired toadopt the site for uminimum period nytwo (2)years with the
option of two (2). two-year ,cnr*u|s. The group Will pick up litter and/or improve the
adopted site. /bra minimum of six times per year.
" Each new request will be reviewed by the PurkadL Recp*u1|uo Advisory Board and
Submitted 1uthe City Council for review and approval.
" Renewals will he reviewed by the Parks & Recreation Advisory Board for approval only.
" The Group mhu\| not subcontract or assign its duties or responsibilities toany other group,
organization or enterprise.
"
The Group ohu|/ appoint orselect ochairperson toserve un spokesperson for the Group.
,
Supplies and materials will be provided by the CitN. Upon contract approval, arrangements
will he made for obtaining supplies.
°
Each Group is required to document volunteer service each time the Group picks up litter
and/or improves the adopted site on the *Adopt -an -Area Report Forin' provided by the City.
^
Individuals shall wear Citv-%upplied and approved safety vests dUring any work performed
onmedians and roads.
^
Each Group shu|l be responsible for prohibiting participants from either possessing or
con,qimin8u|uoho)io beverages While on the adopted section.
^
Each Group shall he responsible fhrmaintaining u first-aid kit and adequate drinking Water
If the group does not pick up litter and/or improve the adopted site, at least six (6)
times per year, the contract will not be renewed. The 'Adopt -An -Area Report Form,
supplied by the City must accompany all renewal requests.
The Group shall release, relieve, hold harmless and indemnity the City, its agents, servants
and employees for any and all actions, claims, injuries. lawsuits arising out ofor in any way
connected to the activities connected with the Adopt -An -Area program.
The City agrees to accomplish the following:
• Work with the Group to determine the specific park. road, shoreline, and/or trail to be
adopted.
• Erect a sign at the adopted area with the Group's name or acronym displayed.
• Provide safety vests. trash bags. gloves, and grabbers liar volunteers, Ifadditional supplies are
needed for a group event, arrangements can be made.
• Remove the tilled trash bags or other debris atter maintenance is performed. Ifthe Group has
a large pickup or bulk items. the City will remove the debris once contacted.
If in the sole judgment of the City. it is found that the adopting Group is not meeting the
terms and conditions of this agreement. upon 30 days' notice or a shorter period in the event of an
emergency, the City may terminate the adoption agreement and remove the signs. This agreement
may be modified in scope or altered in any other mannerat the sole discretion of the City. The City
reserves the right to modify or cancel the program at any time, and for any reason at its sole
discretion.
The City and the Group both recognize and agree that in no event, shall the City have the
HEN to control the Group in performing the actual maintenance of the area adopted by the Group,
and. that the Group shall act as an independent contractor.
The City recognizes the Group as the adopting organization for:
t / ,
(Location of adopted .Area)
Group accepts the responsibility ofmaintaining this area and promoting a well maintained area in the
city for a period beginning:
20 and ending 20
Group Name
City Manager
City of Grapevine, 'Fexas
Date Approved by Parks X Recreation Advisory Hoard 4/21/2016
Date Approved by City Council
KEEP GRAPEVINE BEAUTIFUL
APPLICATION FOR ADOPT -AN -AREA PROGRAM
11AW 6vSg11,4l�
(Name of Organization) t (Date of Application)
Po cog 3012—
(Mailing Address)
(City, Zip Code)
-
(Ernat I Address)
_9p Tol
(President, Chairperson or Authorized Representative)
_ `. _
(Name of Contact Person
(Mailing Address)
6124Y*�A -74.0.57Z
(City, Zip Code)
(Day Phone No.)
(Evening Phone No.)
Approximate number of people participating in each cleanup
Area that you are interested in adopting:
9142-E A�aaol 11
", on
4A,
Name of Group
(As it will appear on the signs)
Authori d Si ture for Group
Please Scan & Email to: cil;;rl,,u uOO
Or Mail to: Keep 6rapo ine Beautiful. Inc.
Attn: Adopt -an -Area
PO Box x)3104
Grapevine. YX 76099-9704
lf:rym have rmr questions regarding, this f ww. please call (81-) 410-3490.
APROGRAM
ADOPTION AGREEMENT TERMS &CONDITIONS
The City n[Grapevine, Texas. hereinafter called the "Cim"und ~
hereinafter called the "Group," recognize tile need and the desirability o[clean. well
---�
purks trails. roods, shorelines, etc.. and are entering this Agreement to permit the Group to
contribute toward the effort mymmintuininoclean and well maintained areas owned or[eased hvtho
Ci�'or<3rupevinc. '
By signature above. the Group, both.jointly and severally. acknowledges the hazardous nature
o[the work and agree.. both jointly and ycvoru||y. to the following terms and conditions:
~
Participants in the Group agree to uhcy and abide h}all |uxs and regulations relating to
safety and such |cnno and conditions as may be required by the Director of' Park's and
Recreation for special conditions onoparticular adopted area.
^
When participants are 15 years Of age Or younger. the Group shall furnish adequate
supervision byone nrmore adults.
^
Groups shall be required to adopt the site for minimum period o[t`xn (Z) years with the
option of two (2). two-year renewals. The group will pick up litter and/or improve the
adopted site. [bruminimum nfsix times per year.
"
Each new request will be reviewed by the Parks& Recreation Advisor), Board and
submitted tothe City Council for review and approval.
~ Rmncwu|y will be reviewed by the Parks & Recreation Advisory Board for approval only.
�
The Group ohuU not subcontract or assign its duties or responsibilities to any other group.
o�u��ionmen��h�.
~
The Group uho|| appoint o, select chairperson to serve uuspokesperson KnUhc Group.
°
Supplies and materials will be provided by the City. Upon contract approval. arrangements
will be made for obLainin�supplies,
"
Each Group is required tudocumcnt Volunteer service each time the Group picks up litter
and/or improves the adopted site oil the 'Adopt -an -Area Report Form* provided by the Cit\.
°
Individuals shall xcurCitY-supp|icdand approved suAz�'vests dorin�an�vvorkper R`rmcd
onnnndiunoand roads.
°
Each Group ahu/| be vcupmaib|c for prohibiting participants 0nm either possessing or
consumingalcoholic beverages while onthe adopted section.
°
Each Group shall be responsible for maintaining u 6o, -aid kit and adequate d,inkin8 water
M
If the group does not pick tip litter and/or improve the adopted site, u1least six (6)
times per year, the contract will not berenewed. The Report Form'
supplied by the City must accompany all renewal requests.
The Gnmpshall release, relieve. hold harmless and indernnifvthe City, its agents. servants
and employees for unyunduUuoiwny claims. injuries, ufurixany way
connected to the activities connected with the Adopt -An -Area program.
The City agrees to accomplish the following:
Work with the Group to determine the specific park. road. shoreline. and/or trail to be
^
Erect u sign at the adopted area vvi(hthe Group's name cvacronym displayed,
"
Provide safety vests, trash bags. gloves, and grabbers for volunteers. ifadditional supplies are
needed for agroup event. arrangements can he made.
,
Remove the filled trash bags or other debris after maintenance is perfon-ned. Ifthe Group has
u large pickup or bulk items. the City ni!| remove the debris once contacted.
If in the uole 'ud0mcntof<hcCity, it is found that the adopting Group isnot meeting the
terms and conditions of this agreement, upon 30 days' notice or a shorter period in the event ofun
emcr8enoy.the City may terminate the adoption agreement undremonctbesi�ns Thiaugruemeni
may be i-nodified in scope or altered in any other manner at the sole discretion of the City. The City
reserves the right to modify or ouncn| the program at any time. and [hr an), reason'
at its su|u
The City and the Group both recognize and agree that in no event. shall the City have the
right t/control the Group in performingthe actual maintenance n[the area adopted hrthe Group,
and, that the Group shall act as an independent contractor.
The City recogniZeS the Group as the adopting organization for:
(Location ofAdopted Area)
Group accepts the responsibility ufmaintaining dhisaru/and promoting owcUmaintained area inthe
city for a period beginning:
(rouo Name City Manager
City OrGrapevine, Texas
Date Approved by Parks & Recreation Advisory Board 4/21/2016
10
M
4 GRAI ,'VINE
irlok!" WAI "SF
I Uji
KEEP GRAPEVINE BEAUTIFUL
APPLICATION FOR ADOPT -AN -AREA PROGRAM
PEP- k y 'F,4 011 LY
(Name of Organization) (Date of .6.pplication)
�
(Mailing Address) (Email Address)
Qoppa'[&L-'a 'Ioa5l
(City, Zip Code)
(President, Chairperson or Authorized Representative)
nit,oiE 02 h4V I PEEP,, —(
(Name of Contact Person) (Day Phone No.)
(Mailing Address) (Evening Phone No.)
(City, Zip Code)
Approximate number of people participating in each cleanup
Area that you are interested in adopting:
M
A,
Name of Group Authorized Signature for Group
(As it will appear on the signs) Y ----
Please Scan & Email to: �qLfl4LU*s,�{11'19LIIP-C"
Or Mail to: Keep Grapevine Beautiful, Inc.
Attn: Adopt -an -Area
PO Box 95104
Grapevine, TX 76099-9704
Ifyou have any questions regarding this form, please call (817) 410-3490,
13
ADOPT -AN -AREA
Pi PROGRAM
The City of Grapevine, Texas, hereinafter called the "City," andAN T_406\1
hereinafter called the "Group," recognize the need and the desirability of clean, well maintained
parks, trails, roads, shorelines, etc., and are entering this Agreement to pen -nit the Group to
contribute toward the effort of maintaining clean and well maintained areas owned or leased by the
City of Grapevine.
By signature above, the Group, both jointly and severally, acknowledges the hazardous nature
of the work and agree, both jointly and severally, to the following terns and conditions:
• Participants in the Group agree to obey and abide by all laws and regulations relating to
safety and such tenns and conditions as may be required by the Director of Parks and
Recreation for special conditions on a particular adopted area.
• When participants are 15 years of age or younger, the Group shall furnish adequate
supervision by one or more adults.
• Groups shall be required to adopt the site for a minimum period of two (2) years with the
option of two (2), two-year renewals. The group will pick up litter and/or improve the
adopted site, for a minimum of six times per year.
• Each new request will be reviewed by the Parks & Recreation Advisory Board and
submitted to the City Council for review and approval.
Renewals will be reviewed by the Parks & Recreation Advisory Board for approval only.
• The Group shall not subcontract or assign its duties or responsibilities to any other group,
organization or enterprise.
• The Group shall appoint or select a chairperson to serve as spokesperson for the Group.
• Supplies and materials will be provided by the City. Upon contract approval, arrangements
will be made for obtaining supplies.
• Each Group is required to document volunteer service each time the Group picks up litter
and/or improves the adopted site on the `Adapt -an -Area Report Form' provided by the City.
® Individuals shall wear City -supplied and approved safety vests during any work performed
on medians and roads.
• Each Group shall be responsible for prohibiting participants from either possessing or
consuming alcoholic beverages while on the adopted section.
• Each Group shall be responsible for maintaining a first-aid kit and adequate drinking water
while participating in litter pickup or improvements on the adopted section.
If the group does not pick up litter and/or improve the adopted site, at least six (6)
times per year, the contract will not be renewed. The `Adopt -An -Area Report Form'
supplied by the City must accompany all renewal requests.
The Group shall release, relieve, hold harmless and indemnify the City, its agents, servants
and employees for any and all actions, claims, injuries, lawsuits arising out of or in any way
connected to the activities connected with the Adopt -An -Area program.
The City agrees to accomplish the following:
• Work with the Group to determine the specific park, road, shoreline, and/or trail to be
adopted.
® Erect a sign at the adopted area with the Group's name or acronym displayed.
Provide safety vests, trash bags, gloves, and grabbers for volunteers. If additional supplies are
needed for a group event, arrangements can be made.
Remove the filled trash bags or other debris after maintenance is performed. If the Group has
a large pickup or bulk items, the City will remove the debris once contacted.
If in the sole judgment of the City, it is found that the adopting Group is not meeting the
terms and conditions of this agreement, upon 30 days' notice or a shorter period in the event of an
emergency, the City may terminate the adoption agreement and remove the signs. This agreement
may be modified in scope or altered in any other manner at the sole discretion of the City. The City
reserves the right to modify or cancel the program at any time, and for any reason at its sole
discretion.
The City and the Group both recognize and agree that in no event, shall the City have the
right to control the Group in performing the actual maintenance of the area adopted by the Group,
and, that the Group shall act as an independent contractor.
The City recognizes the Group as the adopting organization for:
(Location of Adopted Area)
Group accepts the responsibility of maintaining this area and promoting a well maintained area in the
city for a period beginning:
,20 and ending , 20
Group Name City Manager
City of Grapevine, Texas
Date Approved by Parks & Recreation Advisory Board 4/21/2016
Date Approved by City Council
"Or
KEEP GRAPEVINE BEAUTIFUL
4 =23
,IIy
-
(Name' dOrganization)
?/
-
(Mailin—g Address)
Gr mo v, jq 9- 7-4
(City, Zip Code) I '
"3 -1 g -.4014
(Date of Application)
(Email Address)
A /; c i &- A-&
(President, Chairperson or Authorized Representative)
At 't -,L I I 44.t PO 4e
(Name of Contact Person)
(Mailing Address)
6eldpe Vine -T TX §--an
(city, Zip Code)
(Day Phone No.)
(Evening Phone No.)
Approximate number of people participating in each cleanup
Area that you are interested in adopting:
J& r k Posse-
Name of Group
(As it will appear on the signs)
Authorized Signature for Group
If you have any questions regarding this form, please call (817) 410-3490.
M,
IM
;1� It �' ' � �� � •
The City of Grapevine, Texas, hereinafter called the "City," and Arr ArPosse
hereinafter called the Group, recognize the need and the desirability of clean, well maintained
parks. trails, roads, shorelines, etc., and are entering this Agreement to permit the Group to
contribute toward the effort of maintaining clean and well maintained areas owned or leased by the
City of Grapevine.
By signature above, the Group, both jointly and severally, acknowledges the hazardous nature
of the work and agree, both jointly and severally, to the following terms and conditions:
• Participants in the Group agree to obey and abide by all laws and regulations relating to
safety and such terms and conditions as may be required by the Director of Parks and
Recreation for special conditions on a particular adopted area.
• When participants are 15 years of age or younger, the Group shall furnish adequate
supervision by one or more adults.
• Groups shall be required to adopt the site for a minimum period of two (2) years, and pick up
litter and/or improve the adopted site, for a minimum of six times per year.
• Each new request will be reviewed by the City Council and the Parks & Recreation
Advisory Board.
• The Group shall not subcontract or assign its duties or responsibilities to any other group,
organization or enterprise.
• The Group shall appoint or select a chairperson to serve as spokesperson for the Group.
• Supplies and materials will be provided by the City. Upon contract approval, arrangements
will be made for obtaining supplies.
• Individuals shall wear City -supplied and approved safety vests during any work performed
on medians and roads.
• Each Group shall be responsible for prohibiting participants from either possessing or
consuming alcoholic beverages while on the adopted section.
• Each Group shall be responsible for maintaining a first-aid kit and adequate drinking water
while participating in litter pickup or improvements on the adopted section.
• The Group shall have the option of renewing the agreement subject to the approval of the
Parks & Recreation Advisory Board. If the group sloes not pick up litter and/or
improve the adopted site, at least six (6) times per year, the contract will not be
renewed. The `Adopt An Area Report Form' supplied by the City must accompany all
renewal requests.
The Group shall release, relieve, hold harmless and indemnify the City, its agents, servants
and employees for any and all actions, claims, injuries, lawsuits arising out of or in any way
connected to the activities corulected with the Adopt -An -Area program.
The City agrees to accomplish the following:
• Work with the Group to determine the specific park, road, shoreline, and/or trail to be
adopted.
Erect a sign at the adopted area with the Group's name or acronym displayed.
® Provide safety vests, trash bags, gloves, and grabbers for volunteers. If additional supplies are
needed for a group event, arrangements can be made.
® Remove the filled trash bags or other debris after maintenance is performed. If the Group has
a large pickup or bulk items, the City will remove the debris once contacted.
If in the sole judgment of the City, it is found that the adopting Group is not meeting the
terrns and conditions of this agreement, upon 30 days' notice or a shorter period in the event of an
emergency, the City may terminate the adoption agreement and remove the signs. This agreement
may be modified in scope or altered in any other manner at the sole discretion of the City. The City
reserves the right to modify or cancel the program at any time, and for any reason at its sole
discretion.
The City and the Group both recognize and agree that in no event, shall the City have the
right to control the Group in performing the actual maintenance of the area adopted by the Group,
and, that the Group shall act as an independent contractor.
�f The City rern(ynizes the
Group as the adopting organization for:
ki-I�—� C
Group accepts the responsibility of maintaining this area and promoting a well maintained area in the
city for a renewal period beginning:
Group Name
20 and ending , 20
City Manger
City of Grapevine, Texas
Date Approved for Renewal by Parks & Recreation Advisory Board _�t � ! o
Date of Original Two (2) - Year Contract